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  • News Release
    Notice to Sellers
    This notice is to clarify some issues regarding retail and non-retail (cardlock) reporting. Oregon law recognizes two types of sellers – retail and non-retail. Non-retail facility, as defined by law, is: (a) an unattended facility accessible only by cardlock card and not associated with a retail facility or (b) an unattended portion of a retail facility separate from the retail operations and accessible only by cardlock card. Any facility that does not meet the definition of a non-retail facility is taxed as a retail facility. Retail sales facilities include traditional ‘service stations’, truck stops, fleet fueling operations, and keylock facilities if they cannot produce an invoice for each individual sale.
    Now that your customers may use cardlock cards as payment cards at selected retail facilities, we want to clarify the reporting requirements for these situations.  


    If you have any questions, please contact:
    Pat Foley          (503) 378-3962          Patrick.M.FOLEY@odot.state.or.us
    Doug Kleeb        (503) 378-5773          Douglas.J.KLEEB@odot.state.or.us
  • News Release

    New Use Fuel Seller Tax Report for 2014

    The seller tax report forms have been updated, and must be used starting with the January 2014 report. Many of the forms are similar to the forms you have been using, but there are some changes and additions. Some of the changes are due to the implementation of House Bill 2435 – tax forgiveness for biodiesel made with at least 20% used cooking oil; some are in preparation for the implementation of electronic filing in 2015.
Fuel Tax Programs Current Topics
  • Fuels Tax Reporting System Replacement Project Update

It's hard to believe, but it has been over a year since we held the kick-off meeting for the new Fuels Tax Reporting System. A lot has happened during the year. We are working with our vendor (Avalara) to implement its Zytax Government software. Some of the steps that have been taken include:

  1. We have updated our Administrative Rules. If you haven't seen the draft rules and would like to review and comment, please let one of us know. 
  2. We've updated our forms. This includes license applications, bond forms, refund claim forms and our tax forms.

 Read More..


 If you have any questions, or would like additional information, please contact one of us:

Douglas Kleeb Fuels Tax Group Manager
(503) 378-5773 Douglas.J.KLEEB@odot.state.or.us
For questions regarding the Fuels Tax Reporting System Replacement project, contact:​ ​
Dan Paull System Manager
(503) 378-6542 Daniel.D.PAULL@odot.state.or.us
Jim Yan Project Manager
(503) 986-3981 Jim.YAN@odot.state.or.us
For questions regarding the Natural Gas/Propane flat fee, contact:​ ​
Tom Lacey Fuels Tax Auditor
(503) 378-6789 Thomas.B.LACEY@odot.state.or.us