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Recordkeeping

Keeping Records

All motor carriers operating in Oregon must maintain records of their motor vehicle operations for a period of three years and must produce these records for inspection upon request. If operating under the International Registration Plan and International Fuel Tax Agreement, carriers must maintain all records pertaining to such operations as required by IRP and IFTA.

Why keep records?

A motor carrier should view good recordkeeping as a way to save time and money. Maintaining good records allows auditors to verify the accuracy of operations including taxes and fees paid by a motor carrier. Without adequate records, additional fees and penalties may be assessed.

How to Keep Tax Records

The Motor Carrier Transportation Division has a motor carrier’s guide to recordkeeping with detailed information about:
  • How do I record all that information?
  • What information must be kept?
  • How long do I keep records?
  • Who's going to look at those records?

Contact Us

Oregon Department of Transportation
Motor Carrier Transportation Division
3930 Fairview Industrial Dr. SE
Salem, OR 97302-1166  

Hours of Operation
(Pacific Time)
8 a.m. to 5 p.m.
Monday through Friday
 
Phone
503-378-6658 — Weight-Mile Tax, IFTA and IRP Records
503-378-6963 — Driver and Safety Records
 
General Carrier Questions
Email the ODOT TOL Team.

Other Resources

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