DOC Public Records Center
DOC Public Records Center -
The Oregon Department of Corrections (DOC) has launched a new online system, provided by GovQA, for submitting a public records request. This system is designed to make the request process more user-friendly, efficient, and transparent.
As part of this transition, DOC will no longer accept public records requests through the email addresses previously used. Instead, all requesters will be directed to submit their requests through the new Public Records Center. All communication regarding requests will also take place through the Public Records Center.
The Oregon Department of Corrections (DOC) is committed to responding to public records requests in accordance with the Public Records Law (ORS 192.324). All requests for DOC records must be submitted in writing and in accordance with OAR 291-037.
At a minimum, requests for public records must:
(a) Include the requester's name (first and last)
(b) Include the requester's mailing address or contact email address; and
(c) Adequately describe the record(s) requested, including subject matter.
To aid the department staff in locating responsive records (and reduce the department's fees to requesters for doing so), requesters should provide as much information as possible to describe the record(s) requested, including:
(a) Names of persons involved;
(b) Relevant dates and timeframes of the matter that is the subject of the record(s); and
(c) If an adult in custody is the subject of the requested record(s), the state identification number (SID #) of the AIC, if known.
Requests for public records may be submitted in either of the following ways:
Online: Public Records Center
By Mail at:
Oregon Department of Corrections
ATTN: Public Records Request
3723 Fairview Industrial Dr. SE, Suite 200
Salem, Oregon 97310
Requests for other types of records can be requested in the following ways:
- Interagency Requests/ Agency Assists - For law enforcement and government agencies requesting records, please follow the instructions provided on our website for agency assists.
- Approved Agency Assist/Interagency requesters may include:
- Local, state and federal investigative and law enforcement agencies
- State child and adult protection agencies
- State and federal prosecuting attorneys and attorney generals
- Local, state and federal courts
- If you are not a part of the approved requesters above and with the public, please submit your request in the Public Records Center .
A Pen Pack containing public information—such as public information prints, face sheets (first and last), photo, court/sentence orders or judgments, and possibly discharge of parole, revocation recommendations, or structured violation sanctions—must be submitted as follows:
- Public (including defense attorneys and public defender's offices):
In general, the Department will adhere to the following process:
- The request is received by the appropriate unit
- The Department may contact the requestor for clarification
- The institution or unit with the information will prepare and send an estimate of the fees to fill the request
- Upon receipt of payment for the request, the institution or unit will provide responsive records
In accordance with ORS 192.324, DOC may charge a fee reasonably calculated to reimburse the agency for the actual costs of providing public records. The costs associated may include locating, copying, reviewing, redacting, and mailing the documents. Fees will vary depending on the information being requested and the actual time required to search for and provide responsive records.
The department fee schedule is set out below:
(a) Clerical work at $25.00 per hour.
(b) Managerial work at $40.00 per hour.
(c) Professional work at $75.00 per hour.
(d) Copies at current state printing and distribution price list.
(e) Media costs set in statewide price agreement.
(f) Postage at current postal rates.
(g) If the request requires the department to incur additional costs for services for which no fee has been established (e.g., computer time, travel, shipping costs, communication costs, fees to retrieve records from archives, etc.) the actual cost shall be determined by the department.
(h) Department of Justice and other applicable legal fees at the actual hourly rate charged for public records related services for reviewing public records, redacting material from the records or segregating the records into exempt and nonexempt records. These fees shall not include time spent by the attorney advising department employees regarding the application of ORS 192.311 to 192.478.
Payments accepted include:
- Money order
- Cashier's check
- Business check
- NO personal checks