Public Record Requests

Submitting a Public Records Request

Oregon Department of Corrections (DOC) is dedicated to responding to public records requests in accordance with the Public Records Law (ORS 192.324). All requests for Department of Corrections records must be in writing and sent to the appropriate unit.

To help locate responsive records to your request, please identify as specifically as possible the following:

Specify type of records you are looking for
Name of inmate and SID# (if records involve an inmate)
Subject matter
Approximate date range of records
Any public records requests for inmate court documents should be made with the county of conviction.

The request must also include your:

Name and signature
Address
Telephone number (in case we need to call for clarification)
Email address

*Requests to Offender Information and Sentencing Computation (OISC) may also require one or both of the following:

Contacts for Public Records Requests

All requests should be directed to the institution or unit that maintains the information. To send a request, select the appropriate institution or unit below. For department-wide requests, select "Non-Offender Records and Other Requests."

Submit a Request

Online	Phone	Email
Former Offender Records (OISC)	(503) 570-6919	Request offender records
Non-Offender Records and Other Requests	(503) 945-9225	Request other records
Human Resources	(503) 934-1041	Request HR records
Central Health Services		Request health info
Medical Records		Request medical records
Oregon Corrections Enterprises (OCE)	(503) 428-5551	Request OCE records
Coffee Creek Correctional Facility (CCCF)		Request CCCF records
Columbia River Correctional Facility (CRCF)		Request CRCF records
Deer Ridge Correctional Institution (DRCI)		Request DRCI records
Eastern Oregon Correctional Institution (EOCI)		Request EOCI records
Mill Creek Correctional Facility (MCCF)		Request MCCF records
Oregon State Correctional Institution (OSCI)		Request OSCI records
Oregon State Penitentiary (OSP)		Request OSP records
Power River Correctional Facility (PRCF)		Request PRCF records
Santiam Correctional Institution (SCI)		Request SCI records
South Fork Forest Camp (SFFC)		Request SFFC records
Shutter Creek Correctional Institution (SCCI)		Request SCCI records
Snake River Correctional Institution (SRCI)		Request SRCI records
Two Rivers Correctional Institution (TRCI)		Request TRCI records
Warner Creek Correctional Facility (WCCF)		Request WCCF records

Process

In general, the Department will adhere to the following process:

The request is received by the appropriate unit
The Department may contact the requestor for clarifying information
The institution or unit with the information will prepare and send an estimate of the fees to fill the request
Upon receipt of payment for the request, the institution or unit will provide responsive record(s)

Fees

In accordance with ORS 192.324 DOC may charge a fee reasonably calculated to reimburse the agency for actual costs of providing public records. The costs associated may include locating, copying, reviewing, redacting, and mailing the documents. Fees will vary depending on the information being requested and the actual time required to search for and provide responsive records.

The State of Oregon has a standardized fee schedule as set out in Department of Administrative Services (DAS) Statewide Policy 107-001-030 (pdf).

Staff Time

$25 per hour for clerical staff

$40 per hour for managerial level staff

$75 per hour for professional level staff

Oregon Department of Justice or other applicable legal fees are charged at the actual hourly rate as set by ORS 192.324(4)(b).

Photocopy Charges

Based on current state printing and distribution price list.

CD/DVD or other Media Storage

Based on statewide price agreement with provider of office supplies.

Postage

Actual cost for delivery of records.