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Public Meetings and Engagement


The Oregon Department of State Lands values the perspectives of all Oregonians and strives to provide meaningful opportunities for participation. Your insights on proposed rules, policies, and important topics help us meet our commitment to providing exceptional public service.


Public Engagement During COVID-19 Pandemic

Public engagement is as essential as ever during the COVID-19 pandemic. All public meetings are being held remotely over Zoom or Microsoft Teams. You can provide testimony or comment over email, phone, or video conference, depending on the meeting. More information on providing testimony or comment, engaging with remote public meetings, and digital platforms can be found below.


Providing Testimony or Comment During Public Meetings

Generally, there are two types of public meetings held by DSL.

During the first type of meeting, the agenda includes time for public testimony or comment. These types of meetings include State Land Board meetings and Oregon Ocean Science Trust meetings. The meeting facilitator will call on you to speak during the designated comment time. When called to speak, begin by addressing the board or commission. Next, introduce yourself and state your testimony. When you are finished, thank the board and answer any questions.

During the second type of meeting, such as rule hearings, the entire time is allocated to receiving public testimony or comment. When testifying at these meetings, introduce yourself, give your testimony, and thank the facilitator for receiving your comment. Generally, there will be no follow-up questions at these types of meetings.

Keep your comments to-the-point and brief (about three minutes in length or less), as your allotted time to speak may be limited.


Signing up to Testify or Comment

Advance sign-up is sometimes required to testify or comment. People are typically called on to comment in the order they signed up. If you do not sign up in advance, your opportunity to speak will depend on the remaining time and the decision of the board or commission. If there is not enough time for you to provide spoken testimony or comment, you may be able to provide written testimony for inclusion in the record.

If advance sign-up is not required, people will typically be called to speak in the order they joined the meeting or raised their hand to comment. 


Participating in Virtual Public Meetings

Testifying by phone or video conference is very similar to testifying in-person. When joining a meeting, be sure to mute yourself to avoid creating distracting background noise. Remember to unmute yourself before speaking. You may have your camera on, but it is not required to participate. 

Joining Remote Meetings on Zoom

You can join a DSL public meeting over Zoom by using your internet browser, the Zoom app, or calling in by phone.

To join a Zoom meeting using a computer, either click the meeting link or go to join.zoom.us and enter the Meeting ID, which you can find in event information. You will have the option to participate online or using the Zoom app. Upon joining the meeting, you will be prompted to choose your audio and video settings. Your browser may ask if Zoom can use your microphone and camera – be sure to click “allow" so you can be seen and heard during the meeting. You will be admitted to the meeting once the host removes you from the waiting room. Upon joining the meeting, mute yourself by clicking “mute" on the lower left-hand side of your screen, or by pressing the “M" key on your keyboard.

If you are unable to use the Zoom app or join Zoom online, you can join over phone by dialing the number in the event information and entering the Meeting ID when prompted. Upon joining the meeting, mute yourself by pressing “mute" on your phone's screen or by dialing *6. You can unmute yourself the same way.

For additional support or troubleshooting, visit the Zoom Help Center.


Joining Remote Meetings on Microsoft Teams

You can join a DSL public meeting hold over Microsoft Teams by using either the Microsoft Teams app or your web browser. Please note that calling in by phone is currently unavailable for DSL Microsoft Teams meetings.

To join a Teams meeting, go to the meeting invite and select “Join Microsoft Teams Meeting." A webpage should open, which will prompt you to either download the app or join online. Your browser may ask if Teams can use your microphone and camera--allow this so you can be seen and heard during the meeting. Enter your name and choose your audio and video settings. Click “join now" when you are ready to enter the meeting.

For additional support or troubleshooting, visit the Microsoft Teams help and learning site.

Upcoming Public Meetings

The calendar is regularly updated. If no information is shown, there are no upcoming meetings.











Upcoming Meetings

Visit the Department of State Lands public meetings calendar.

Sign up to receive email notifications about upcoming public meetings.


Resources

Information on testifying at a State Land Board meeting.

Guidelines for commenting during DSL advisory committee meetings.

Guidelines for testifying at an Oregon Legislature Committee Meeting.

DSL is committed to making documents and meetings accesible to all. Learn more.

For help, contact Lani Ahmadian, Executive Support Specialist, at Yolanda.Ahmadian@dsl.oregon.gov or (503) 986-5245.





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