Statewide Electronic Data Collection Program

State Electronic Data Collection Program - We're Launching Something New!

Transforming crash data collection in Oregon.

Accurate motor vehicle traffic crash data saves lives. Today, Oregon faces barriers to consistent, timely, accessible data—hindering strategic transportation safety investment decisions. That’s about to change.

The Oregon Department of Transportation has secured federal grant funding from the National Highway Traffic Safety Administration (NHTSA) to launch a groundbreaking five-year initiative: the Statewide Electronic Data Collection (SEDC) Program. At its core is a modern, statewide system designed to improve crash data collection, analysis, quality, reporting, and accessibility.

The program will also enable electronic data transfer and intrastate data sharing and improve the accuracy, timeliness, and accessibility of traffic fatality data, including data about pedestrians, cyclists, and other vulnerable road users. The grant supports three objectives, also known as grant "activities":

• Activity 1: Replacing Oregon’s Crash Data System.
  
• Activity 2: Implementing electronic crash data collection for law enforcement.
• Activity 3: Aligning with national crash data standards (MMUCC 6).

Crash Data System Replacement (CDSR) Project - Activity 1 and 3

Background

Crash data is used across Oregon to help solve engineering problems and support in-depth safety planning and crash analysis. This data helps ODOT and other government agencies decide where to make transportation improvements to reduce traffic crashes and save lives.

However, the current system used to collect and manage crash data is outdated (approximately 25 years old!) and doesn’t meet business needs. That’s why ODOT is launching a project to replace it with a more modern and efficient system.

What Will the Project Do?

The new Crash Data System will improve how crash data is collected, stored, checked for quality, and shared. It will help ODOT and its partners improve safety by enabling better and faster decision making.

Project Goals

• A modern system that integrates with other ODOT systems like GIS and DMV data.
• Keep crash data safe and secure.
• Make it easier for users to access crash data.
• Update the crash data schema to the latest national standard (MMUCC 6).
• Train users on how to use the new system.
• Reduce data entry and automate manual processes.

Law Enforcement – Electronic Data Collection - Activity 2

Background

Currently, when law enforcement agencies in Oregon investigate traffic crashes, they fill out the Oregon Police Traffic Crash Report (#46A) and submit that form to ODOT Driver and Motor Vehicle Services (DMV) by mail or fax, for example, and information from the report is data entered into ODOT systems.

DMV Crash Reporting Unit (CRU) processes the crash form, and the entire case is sent to ODOT Crash Analysis and Reporting (CAR) Unit for data entry. The case includes all related reports (e.g., other drivers, police, etc.) matched together for the same collision event. Crash data technicians then evaluate, analyze, and interpret narratives of the events and use a geocoding tool to assign an accurate coordinate location to each collision. Each year, there are around 45,000 reportable traffic crashes, all of which are coded and data entered into the Crash Database System by the CAR Unit. The data then undergoes quality assurance (QA) and quality control (QC), and the data is finalized and published.

The new citizen online collision reporting system went online in April 2025 on DMV2U.

What Will the Project Do?

The Law Enforcement Electronic Data Collection (LE-EDC) Project will update software and hardware to streamline and modernize how law enforcement agencies collect and submit crash data reports to ODOT Driver and Motor Vehicle Services (DMV) per ORS 810.460.

Project Goals

• Universal Access: Law enforcement agencies without electronic systems will gain access to a simple, user-friendly crash data collection and reporting tool.
• Smart Integration: Law enforcement agencies already using platforms won’t need to start over — the new system will support data integration from existing systems.
• Reliable Data, Faster Decisions: Supports standardized crash report forms and form revisions.
• Room to Grow: While not in scope for this project, the system sets the stage for integrating citation data in the future.

SEDC isn’t just a system initiative — it’s a smarter, safer Oregon.

SEDC Program Schedule

The SEDC program is currently underway. More details about the timeline and milestones will be shared as the project progresses. Target dates:

SEDC Cost and Funding

• Total estimated cost: $17,039,725
• NHTSA grant award: $12,152,864
• Non-federal share: $4,886,861(Soft match with staff hours)

SEDC Program Contacts

Curious about the program?

Contact Oregon SEDC Program for more information.

ODOT Policy, Data & Analysis Division
Transportation Data Section
Crash Analysis and Reporting (CAR) Unit