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Facility Monitoring

Facility Monitoring

The Oregon Department of Education's Youth Development Division (YDD) serves as Oregon's Designated State Agency (DSA) for the monitoring of facilities and administration of federal funds relative to compliance with the Title II Formula Grant Program - Juvenile Justice and Delinquency Prevention Act (JJDPA) of 2018. Authorized under 34 USC § 11133, the JJDPA requires that states annually certify the core protections (e.g. deinstitutionalization of status/non-offenders, separation of juveniles from adult inmates, and removal of juveniles from jails or lockups for adults) afforded to juveniles who may become detained or confined at a facility under law enforcement, or court authority.

To do this, the YDD maintains eight points for an effective system of monitoring facilities for their compliance. First, a list of every facility identified where lawful custody can occur. These facilities must be surveyed for their use of construction features (i.e. cells, lockable interview rooms, stationary cuffing apparatuses, or secured perimeters preventing egress) and whether they serve juveniles, adults, or both. The YDD then classifies each facility (i.e. jail, lockup, detention, or correctional facilities) in accordance with their capacity to detain (secure vs. nonsecure), purpose for use (court, investigations, or post-confinement) and population served (juvenile, adult or both). From there, the YDD applies a set of standards (e.g. 34 USC § 11133 Sec 223(a)(11),(12),or (13)) based on the facility's classification. These facilities are then annually prompted to demonstrate compliance of these requirements by submitting a detention or declaration report covering the previous 12-months (whichever is applicable), that certifies the use of exceptions and absence of violations. Violations must be assumed for secure, non-reporting facilities. For more information on how facility monitoring is conducted, please see:

Choose any of the following link resources to access information such as understanding who qualifies as an "adult inmate" for the purpose of separation in facilities for juveniles, or how to tell when the "interest of justice" requirement has been met for juveniles waived into adult facilities. Here you can also access logs for recording juveniles detained in facilities for adults or recording status/non-offenders placed in facilities for juveniles (comming soon). These logs can then be submitted annually, accompanied by a reporting form specific to either juvenile/adult facilities, or online through the JJDPA Compliance Assessment Tool. Facilities capable of producing the required data elements for reporting juveniles detained, confined, or placed through their agency's Record Management system (RMS), may do so in lieu of submitting paper logs. However, the RMS must be able to differentiate the total number of juveniles arrested by/referred to the agency, from those who became detained or placed at the facility. Absent of this ability, facilities should differ to paper logs and use this diagram of facilities to inform where each log should be placed. Questions may be submitted anonymously via our online Q&A Survey. Answers will be made available in our upcoming FAQ sheet. To sign up for future announcements, or review past announcements made, please visit our communications web page.

For more information, please contact the Oregon Youth Development Division's (YDD)Juvenile Crime Prevention (JCP) team, and they will assist you with any matter relating to the State's Title II participation: (503) 378-5115 or