This section contains guidance and forms to help you meet the reporting requirements for your grant-funded programs.
If you need help with reporting, reimbursements/payments, and other related issues, email us at ODOTPTDReporting@odot.state.or.us or click on "Contact Us" in the left navigation menu.
Agency Periodic Reports
Funding recipients are required to submit Agency Periodic reports to ODOT Public Transit quarterly using reporting methods identified by ODOT. The division uses information from these reports to demonstrate that grantees are accountable, that they deliver public benefits, and that they meet contractual obligations. Unless otherwise specified, reports are due 45 days after the end of the fiscal quarter.
Periodic Reporting Guidelines
Budget Detail Worksheet
This document accompanies your Agency Periodic Report.
Budget Detail Worksheet Instructions
Budget Detail Worksheet Form
Charter Service Reports
The charter service regulation prohibits recipients of FTA funding from providing any charter service using FTA funded equipment or facilities if there is at least one private charter operator willing and able to provide the charter service that the grantee proposes to provide. This applies to §5310, §5311, §5316, and/or §5317 providers that receive Federal financial assistance from FTA through ODOT. (§5307 providers report directly to FTA on TEAM.)
FTA Identification Flowchart
Charter Service Report Form
Disadvantaged Business Enterprise (DBE) Reports
DBE-eligible awards and payments must report semiannually (every six months). For more information about the DBE process, visit our Civil Rights page and click on the Disadvantaged Business Enterprise tab.
DBE Reporting Guidance
DBE Reporting Form
DBE Reporting Instructions
Intercity Service Reports
Intercity Service Report Form 2015-2017
Intercity Service Report Form 2013-2015
Federal Transit Administration (FTA) Certifications and Assurances
As part of a Federal Transit Administration grant process, successful applicants are required to document their ability and willingness to comply with various federal regulations by signing annual Certifications and Assurances. If the project is awarded, the application must submit Certifications and Assurances before the contract is executed by ODOT and resubmit updated Certifications and Assurance annually for each calendar year of your project. Certifications and Assurances that apply to capital purchases remain effective through the useful life of the related asset(s) or the transfer of ownership from ODOT to the grantee. Failure to timely submit Certifications and Assurances may jeopardize continued or future grant funding.