This section contains guidance and forms to help you meet the reporting requirements for your grant-funded programs.
If you need help with reporting, reimbursements/payments, and other related issues, email us at ODOTPTDReporting@odot.state.or.us or click on "Contact Us" in the left navigation menu.
Agency Periodic Reports
Funding recipients are required to submit Agency Periodic reports to ODOT Public Transit quarterly using reporting methods identified by ODOT. The division uses information from these reports to demonstrate that grantees are accountable, that they deliver public benefits, and that they meet contractual obligations. Unless otherwise specified, reports are due 45 days after the end of the fiscal quarter.
Periodic Reporting Guidelines
Budget Detail Worksheet
This document accompanies your Agency Periodic Report.
Budget Detail Worksheet Instructions
Budget Detail Worksheet Form
Charter Service Reports
The charter service regulation applies to recipients of Federal financial assistance from the Federal Transit Administration. Recipients are required to submit charter service reports to ODOT Rail and Public Transit Division on a quarterly basis.
FTA Identification Flowchart
Charter Reporting Form (This fillable PDF form will not open in the Google Chrome internet browser. Open it in a different browser, or right-click on the link to save the file to your computer and open it with the free Adobe Reader)
Disadvantaged Business Enterprise (DBE) Reports
DBE-eligible awards and payments must report semiannually (every six months). For more information about the DBE process, visit our Civil Rights page and click on the Disadvantaged Business Enterprise tab.
DBE Reporting Guidance
DBE Reporting Form
DBE Reporting Instructions
Intercity Service Reports
Intercity Service Report Form 2015-2017
Federal Transit Administration (FTA) Certifications and Assurances
As part of a Federal Transit Administration grant process, successful applicants are required to document their ability and willingness to comply with various federal regulations by signing annual Certifications and Assurances. If the project is awarded, the application must submit Certifications and Assurances before the contract is executed by ODOT and resubmit updated Certifications and Assurance annually for each calendar year of your project. Certifications and Assurances that apply to capital purchases remain effective through the useful life of the related asset(s) or the transfer of ownership from ODOT to the grantee. Failure to timely submit Certifications and Assurances may jeopardize continued or future grant funding.
Transit Asset Management
The Federal Transit Administration Transit Asset Management Final Rule was published July 26, 2016 and will become effective October 1, 2016. The final rule defines the term state of good repair and establishes minimum Federal requirements for transit asset management. This applies to all recipients of Federal financial assistance under 49 U.S.C. Chapter 53 who own, operate, or manage public transportation capital assets.
Transit Asset Management Final Rule Information and Timeline