Summary
Payroll System Support (PSS) is committed to ongoing training for new and existing agency payroll staff. 
 
To support and empower current state agency payroll staff members, PSS offers the following:
 
OSPA User Forums
OSPS hosts quarterly user forums to share major application changes and new processes and provide guest speakers on payroll-related issues.
 
Past forum guest speakers have included representatives from PERS, PEBB, IRS, The Standard Insurance Company, Social Security Administration and many others.
 
We announce Forum agendas before each meeting in our electronic newsletter,  OSPS E-News and the OSPS Newsletter, published quarterly.  If you miss the announcement, please call the OSPS Helpdesk at (503) 378-6777, option zero, we will be happy to fill you in.
 
We encourage every agency payroll staff member, and fiscal or personnel staff with payroll functions, to join us at each forum.

Location and Time
OSPA User Forums normally start at 2 p.m. in the Auditorium of the Employment Building, 875 Union St. NE in Salem.
 
Employees who are unable to attend in person may participate through an OregonConnect virtual meeting and teleconference option.

Forum Dates
Our OSPA Processing Calendar includes forum dates.
 
For your convenience upcoming forum dates are:

Thursday, January 15, 2015
Wednesday, April 15, 2015
Wednesday, July 15, 2015
​Wednesday, October 14, 2015

 
Past Forum Material:

Wednesday, October 15, 2014 (not recorded)

Additional Materials include:

OSPS Users’ Forum welcome.ppt

OSPS_ACA_YE_Final.pptx

YE Handout.pdfYE Handout.pdf

Wednesday, July 23, 2014 (recording not available due to technical issues)

Additional Materials include (all files are .pdf):

 

Wednesday, April 16, 2014 (recording through Oregon Connect)

Wednesday, January 15, 2014 (recording through Oregon Connect)

 
Classroom Instruction

OSPS offers the following core beginning classes for new payroll staff members. If you would like additional information about a class, see Previous Training Presentations below. 

 

OSPA Basic Training (Classroom, 2 half day sessions 8:00am-12pm) Next class series July 21 and 22, 2015. Register in iLearn by clicking below (please be sure to register for both days):
 
The OSPA Basic Training class was developed for employees who are new to State of Oregon Payroll or for those newer payroll professionals who would like a little more hands on instruction with the Oregon State Payroll Application.  During 2 half day sessions participants will receive hands on learning opportunities.  On day 1, the class will cover processing new hires, terminations and transferring employees and the screens in OSPA used in these processes.  On day 2, the class will look more in depth at entries into frequently used screens including learning how to force PEBB premium payments, make PERS adjustments and more. 
 
 
Fees:
OSPS does not charge for OSPS developed training. However, Financial Business Services (FBS) does charge a $50.00 fee when a student registers for an OSPS class conducted in a computer lab and does not cancel 48 hours prior to the class or send a substitute. This fee is included in the Statewide Price List of Goods and Services.
 
 
Online Classes


OSPS offers online classes through iLearnOregon. Students can complete them at their desks at a time that is convenient for them. The classes include (click on the title to access the classes through iLearn):

Working the Exception Report "B055RG" (30 minutes)

This tutorial will acquaint you with the OSPA generated B055RG report and show you some typical, and not-so-typical problems that you might encounter while "working" the report.

Calculating FIT Withholding in OSPA (1 hour) - Currently Unavailable
This class walks through the steps OSPA takes in calculating federal income tax withholding during a payroll run.

Calculating Retirement Contributions in OSPA (1 hour)
This class walks through the steps OSPA takes in calculating PERS retirement subject wages and contributions during a payroll run.

Leave Accrual in OSPA / LARS (Series of 5 Classes, 5 hours total)
There are five one hour classes on how OSPA / LARS handle leave accrual, usage and reporting.  The classes include:  Part 1, Overview of Leave Accrual in OSPA / LARS; Part 2, Leave Accrual Reports in OSPA / LARS; Part 3, Vacation Leave in OSPA / LARS; Part 4, Personal Business Leave in OSPA / LARS; Part 5, Compensatory Time in OSPA / LARS.

Reading the OSPA Payroll Register (1 hour)
This class explores the detailed data found on the OSPA Payroll Registers.  It is a required prequisite for Problem Solving with the Payroll Register, a seminar-style class.
 
See the tutorial in iLearnOregon on How to Take an Online Course.

 
How to Register
Both the online and classroom courses are in the online course catalog in iLearnOregon.  Search by OSPS, OSPA, or payroll.  Enroll from the catalog listing.
 
Prior to logging in, if you need help setting up an account, enrolling in a class, printing a certificate, etc., click on iLearn Help Resources in the lower right corner of the login screen. Once you have logged on, the left panel in iLearnOregon includes the iLearnOregon Help Center.
 
If you have questions or problems, click on "Email DAS Support" on the iLearnOregon logon page.
 

 
Previous Training Presentations

Family and Medical Leave (for HR, Payroll and those who administer FMLA/OFLA for their agency) (Sept. & Oct. 2013)

 

 
 
Other Payroll Related Training

Datamart & Hyperion: Payroll (8 CPE Hours) (*Beginning level course)

Next Scheduled Training: TBD

Datamart trainings are Free of charge; however, agency's will be accessed a $50 fee if the user does not show for the scheduled training course. Agency's do have the option to send a substitute user, if the original user is unable to attend.
 
Please visit iLearnOregon to sign up for this training: https://ilearn.oregon.gov. You must sign up for this course, even if you signed up for other payroll trainings because they are separate within the ilearn system.
 
Seating is limited and will not last long, so make sure to sign up as soon as possible. We will continue offering this training course in the future, on a periodic basis, so do not be discouraged if you miss this date.
 
The trainings will occur at the General Services Building in the DAS Computer Lab, located in the Mt Hood room at 1225 Ferry St SE, Salem, OR 97301. Please, be aware that parking at DAS East is mainly metered with a four-hour limit.
 
Objectives:
·  The OSPS Datamart – a focused look into the payroll system within the Datamart.
·  Hyperion/Brio application – how to build and run queries, as well as, alter and analyze results.
·  Using Hyperion tables, joins, filters, formatting, sorting, and appending data.
 
Prerequisites:
· The training manual for this class must be printed (Double sided) prior to attending. (http://oregon.gov/DAS/EGS/FBS/Pages/datamart.aspx#Datamart_Training)
· Attendees should obtain current Datamart OSPS Security access, prior to attending this course.