In 2015, a group of nine agencies came
together with a common goal. They recognized that many agencies use
outdated procurement and contract administration software. And, some
agencies rely on paper-based processes that are time consuming, error
prone, and difficult to track and measure.
Using a grass-roots approach, these agencies collaborated to obtain
an end-to-end eProcurement system called OregonBuys. OregonBuys is a
consistent, automated solution for tasks ranging from requisition
through invoice. It also allows enterprise level reporting which gives
transparency to Oregon’s procurement process.
The group consisted of the following nine agencies (“Collaborating Agencies”):
- Secretary of State (SoS)
- Oregon Judicial Department (OJD)
- Oregon Department of Forestry (ODF)
- Oregon Department of Fish and Wildlife (ODFW)
- Oregon Department of Education (ODE)
- Department of Revenue (DOR)
- Department of Human Services / Oregon Health Authority (DHS/OHA)
- Department of Consumer and Business Services (DCBS)
- Department of Administrative Services (DAS)
A group of representatives from the nine agencies formed a team to
work with the selected contractor, Periscope Holdings, Inc. The
long-term vision for OregonBuys was to adopt it enterprise-wide. We're
happy to report that what was started by these agencies is now approved
as the statewide eProcurement solution. The documents below show the
project's history, and the new approach has now shifted to statewide
Documents and presentations used to share the project idea with interested agencies.
Document categories are: agency outreach, agency outreach - project kickoff, background information, background information - project updates, lessons learned, project documents, project documents - contracts, Request for Information (RFI), Request for Proposals (RFP).