Reporting Services

Major IT Project Reporting

For each reporting period, Major IT Projects in execution are analyzed using the following:

Reports submitted by the agency project team using EIS templates
The latest quarterly report from the independent quality management services (IQMS) contractor
Written comments of the assigned EIS Oversight Analyst

This information is used to create the Quarterly Portfolio Report & Summary which is developed by the Statewide Quality Assurance (SWQA) team.

For each Major IT Project, an agency's project team is notified by their assigned EIS Oversight Analyst when the reporting obligation would begin, typically when execution begins (at or near Stage 4).

Agency reporting due dates

2026 Major IT Project reporting deadlines:

Quarter ending March 31, 2026: due April 17, 2026
Quarter ending June 30, 2026: due July 17, 2026
Quarter ending September 30, 2026: due October 16, 2026
Quarter ending December 31, 2026: due January 15, 2027

Reporting templates and instructions

On the dates specified, agencies must submit the following reports to statewideQA@das.oregon.gov in a single email with a subject line of "Quarterly IQMS IT Project(s) Reporting - [Agency Name]":

Cover letter identifying which projects are being reported and describing any additional relevant information the agency wishes to share
Independent Contractor Deliverables Distribution Report
Project Status Update report
Project Assessment report
Project Variance report (refer to Definitions for Variance report)
Note: do not alter the required templates to accommodate additional information. Additional materials (if any) may be included as appendices in separate documents.