The State of Oregon, acting by and through Higher Education Coordinating Commission (“HECC” or “Agency”), is seeking information from entities about available solutions and best practices for modernizing its Financial Aid Management Information System (“FAMIS”). For more information about the existing FAMIS system, please see Section 2.3 of the document.
The purpose of this RFI is to gather information needed to drive the development of a future procurement and contracting process. HECC intends to release a Request for Proposals (“RFP”) at a later date.
This RFI will not result in any kind of contract or agreement, nor will it obligate HECC to procure goods or services of any kind. The information gained in this RFI may be used by HECC to gain an understanding from current industry experts in order to help it develop a future solicitation and selection process that could result in a contract(s). HECC is not responsible for any expenses or costs incurred by any Respondent (a “Respondent” is defined as a person or entity that submits answers to the questions in the RFI) in submitting a Response (a “Response” is defined as answers submitted to the RFI) to this RFI. Each Respondent does so solely at the Respondent’s own expense.
HECC has initiated this RFI to gather information from the vendor community that may influence the decision on how to approach development, deployment, and support of a single or multiple on premise and/or cloud-based product(s)/solution(s) that can manage the various Grants, Scholarships, and other programs HECC’s Office of Student Access and Completion (“OSAC”) administers to support Oregon students’ educational and career goals.
Specifically, this RFI seeks the following information:
a. Innovative products and solutions that satisfy some or all of the desired objectives and features described in this RFI including:
• Commercial Off the Shelf (“COTS”) software: Existing software products that can be configured or customized to meet some or all of HECC/OSAC’s requirements
• Custom Solution: Development of a custom software solution from the ground up
• Hybrid Solution: Combination of COTS software products and/or custom solutions to meet OSAC’s business requirements
b. Development and implementation approaches
c. Operational and support model
d. High-level schedule
e. Pricing model and structure
f. Solution features and benefits
g. Optional solution information on features, functionality, or best practices that may be of value to HECC