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The STIF Plan is an electronic form created by ODOT and it serves as the mechanism for accessing STIF Formula funds. Any Qualified Entity interested in receiving these funds must establish a list of projects for public transportation within its area of responsibility, and submit this to ODOT using the STIF Plan form. ODOT staff also publish an electronic form called the Sub-Recipient Project Application for each solicitation cycle. This form is optional but can be an efficient way for Qualified Entities to collect project information from relevant sub-recipients.
The STIF Plan may also be accessed through the Funding Opportunities page under the STIF Formula fund tab. More information about STIF Plan requirements can be found in Oregon Administrative Rule (OAR) 732-042-0015.
STIF Plans must cover at least a biennium, and address the transportation needs of people residing in or traveling into and out of the Qualified Entity’s area of responsibility. A STIF Plan must be approved by the Qualified Entity’s Governing Body before it is submitted to ODOT, and must also be signed by a person with the authority to enter into legally binding agreements on behalf of the Qualified Entity.
The following guidance documents outline the STIF Formula Fund application process and provide instructions for completing and submitting the STIF Plan.
The major steps in developing a STIF Plan are outlined in the graphic below. This schedule should be used as a guide only as the order of events may vary depending on local process.
There is broad project eligibility within the STIF Formula fund program with one notable restriction: funds may not be used for light rail capital expenses but may be used for light rail operations expenses. In the first funding cycle, the majority of funds were directed toward improving and expanding services throughout the state. In subsequent cycles, funds have also been used for service maintenance projects in order to sustain this growth.
Once a Qualified Entity submits its STIF Plan to ODOT, there are several stages of review before the STIF Plan is sent to the Oregon Transportation Commission for approval. ODOT staff build a grace period into the submission schedule so that Qualified Entities can resubmit any missing or incomplete information before the STIF Plan is passed for review. The major steps in this process are outlined in the graphic below. This schedule should be used as a guide only as the order of events may vary depending on local process.
STIF Formula fund recipients are responsible for completing all quarterly and annual reporting requirements.
Any Qualified Entity or Public Transportation Service Provider, as defined under OAR 732-040-0005, that receives STIF money, is required to be audited on the use of those funds per OAR 732-040-0015. Consistent with guidance provided by the Oregon Secretary of State, the Oregon Department of Transportation (ODOT) developed Agreed-Upon Procedures (AUP) for the program audit of the Statewide Transportation Improvement Fund (STIF).
The following AUP engagement requirements are established in accordance with Generally Accepted Government Auditing Standards (GAGAS) and American Institute of Certified Public Accountants (AICPA) AT-C Section 215. These represent the minimum procedures required for STIF programs. These agreed upon procedures, revised June 2021, are to be added to the STIF Recipient's annual financial statement audit process. Entities engaging in the audit may include additional STIF procedures as applicable to the STIF.
Discretionary and Intercommunity Discretionary
The major steps in the project selection process are outlined below.
Projects eligible to receive grant funding under the STIF Discretionary and Intercommunity Discretionary Funds include, but are not limited to:
Quarterly Reporting: The recipients of STIF Discretionary, STIF Intercommunity Discretionary and FTA Section 5311(f) funds are required to prepare a quarterly report to ODOT which details expenditures, project progress, updates to vehicle asset information, and outcomes achieved with discretionary STIF funds. This is done through the Agency Periodic Report in the Oregon Public Transit Information System (OPTIS). Reports must detail outcomes for both the recipient and sub‐recipients. (See OAR 732-044-0040(1)(a)).
Annual Reporting: All STIF Formula fund recipients and sub-recipients must submit the following items to ODOT on an annual basis to fulfill requirements outlined in OAR 732-040-0025:
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EmailMaggie CharlesEmailSTIF Formula Fund Coordinator503-986-3300
EmailPatrick DePriestEmailSTIF Intercommunity Fund Coordinator503-986-3312
EmailDavid GrafEmailSTIF Fund Manager503-986-3472
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