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Grantee Resources

ODOT’s Transportation Safety Office is announcing their Grant Funding Opportunity for the FY2025 grant year.  

The grant project application process to implement Oregon’s Highway Safety Plan is initiated by the Governor’s Representative, TSO Office Management, and Program Managers to notify transportation safety partners throughout Oregon of the availability of federal and state grant funding opportunities.  

Based on input from the National Traffic Safety Administration (NHTSA) and a review of recent crash and injury data, the Transportation Safety Office will now release a Funding Opportunity by February of each year for the coming grant year. Submitted applications are then reviewed and scored by a committee of traffic safety professionals, based on the needs of the State and available funding.
 
Please note: This Funding Opportunity is NOT for the HVE, or high visibility enforcement program for Law Enforcement Agencies. The Notice of Opportunity and Letter of Interest for the 2025 HVE program is being sent out separately. 

We realize this is all new and understand you may have questions.  Please reach out to TSO staff with your questions; this will also aid us in final development of FAQ’s related to the Funding Opportunity. Also, we have included the links to recent grant funding opportunity trainings below as a resource for those who are new to the process.

The Funding Opportunity is a summary of proposed grant activities and estimate of funds needed and must be submitted to TSO via TSOGrantApp@odot.oregon.gov on or before June 15, 2024. It can also be mailed directly to TSO at 1905 Lana Avenue NE, Salem, OR 97314.


It is that time again to register for the ODOT – DMV – TSO Grantee Orientation 2024! Follow the instructions below, based on your learner type, to access the course. 

ODOT Employees

Click on the course link to register for the course in Workday: ODOT – DMV – TSO Grantee Orientation 2024 

Oregon State Enterprise Employees

  • Click on the Workday course link to access the course: ODOT – DMV – TSO Grantee Orientation 2024
  • If you find that you don't have access to the course, or cannot find the course in Workday, first confirm your agency is listed as an agency partner on the Learning Partner Agency Contacts webpage.
    • If your agency is listed on the contacts webpage, and you do not have access, reach out to your agency Learning Partner.
    • If your agency is not listed as an agency partner, then you will follow the steps for learners Not Employed by the state of Oregon Enterprise and create an extended enterprise learner account. 

Learners Not Employed By The State of Oregon
Enterprise

  • I already have an account
    • Click on the course and you will be taken to a log-in screen.
    • Follow the prompts to login and access the course.
    • If you have forgotten your password, follow the prompts to choose a new password.
  • I need to create a new account
    • Use the Oregon Department of Transportation link to create a new account.
    • It takes approximately two to four days for an account to become active.
    • Once your account is active you will be able to register for the course. 

Workday Learning Resources

Need Help?

Contact Naomi Dwyer (TSO) or Stacie Dunn (Training and Support)

​A grant is defined as the transfer of money or property to accomplish a public purpose as authorized by federal and state statute. The Transportation Safety Office administers grants that adhere to our mission to deliver transportation safety programs to Oregon citizens. Typically, grants are awarded to states, local governments, colleges and universities, and non-profit organizations.

Our grant program is based on a complete and detailed problem analysis prior to the selection of projects. Motor vehicle crash data, survey results (belt use, helmet use, and public perception), and other problem identification data are analyzed. A broad spectrum of agencies at state and local levels and special interest groups are involved in project selection and implementation. Projects are selected using criteria that include response to identified problems, innovation, clear objectives, adequate evaluation plans, and cost effective budgets. 

2024 Grantee Orientation Presentation Slides

​The Transportation Safety Office has developed this booklet as a reference for grantees throughout the grant period. It contains examples of all the forms you will need during the grant year.

FY2024 TSO Project Director's Resource Handbook

National Center for Crash Statistics and Analysis (NCSA) - Tools, Publications, and Data (nhtsa.gov)

  • There are a lot of links here – Census data.
  • The STSI link  has pre-published tables you can download into excel.
  • The FIRST tool can be used to build specific queries.  

Data Visualization - Fatality Analysis Reporting System (FARS) (dot.gov)

The data visualization site has a lot of options and can be filtered to be state specific.

Oregon Crash Statistics and Reports
OHA Transportation Safety Dashboard

​Q: What is "match" funding?

A: Matching or cost sharing means the value of an agency’s in-kind or cash contributions that are separate from federally funded projects.
 
Q: What can be included in "match"?
 
A: A match requirement cannot be met by funding from another federal grant. In addition, the funding cannot be counted towards satisfying a matching requirement for a different federal grant agreement. The project director for the grant is responsible for making sure the matching amount is verifiable and must maintain records for six years starting on the date of the final claim for reimbursement.
 
Q: What are Agreements and Assurances?
 
A: The grant project director and authorizing government official must sign the Agreements and Assurances document as part of the grant award process. This document outlines the rules that apply to all Transportation Safety Office grants. The Agreements and Assurances document can be found in the Project Director's Information Booklet.
 
Q: What is a CFDA number?
 
A: These numbers are used for financial reporting of grants. CFDA is an abbreviation for the Catalog of Federal Domestic Assistance. A list of all programs can be found on the Catalog of Federal Domestic Assistance web page.
 
Q: What steps are required to submit a grant application?
 
A: Contact the program manager for more information about specific grant applications. Program information and contacts can be found on each of the Safety Program web pages.
 
Q: How are grants selected?
 
A: A broad spectrum of agencies at state and local levels and special interest groups are involved in project selection and implementation. Projects are selected using criteria from the program strategic plan or assessment, alignment with Oregon's Transportation Safety Action Plan (TSAP) and Highway Safety Plan (HSP); and response to identified problems, innovation, clear objectives, adequate evaluation plans, and cost effective budgets.
 
Q: What documentation is required when the grant involves a contract or Intergovernmental Agreement?
 
A: Provide signed copies of any contracts or other service agreements that are entered into by the grantee as part of the project. These shall be reviewed by Transportation Safety Office to determine whether the work to be accomplished is consistent with the objectives of the project. All contracts awarded by the grantee shall include the provision that any subcontracts include the terms stated in the Agreements and Assurances document.
 
Q: What documentation is required when the grant involves equipment or software purchases?
 
A: A Residual Value Agreement must be submitted to Transportation Safety Office if grant funds are used, in whole or in part, to acquire any equipment or software costing more than $5,000 or at Transportation Safety Office ​request. A copy of the original vendor invoice must be attached to the form showing the quantity, description, manufacturer’s identification number, and cost of each item.
 
Q: Is any other documentation required?
 
A: Copies of any contracts your agency has that will be utilized for the grant project (i.e., that include grant funds to pay on all or a portion of that contract) must also be provided to TSO. This might include internet services, professional services, operating or similar contracts, as applicable. Provide a copy of a job description of all positions assigned to a project 500 hours or more paid with grant funds. Justification must also be provided for any grant funds requested to pay for out-of-state travel (conferences, etc.); as to how this travel is pertinent to fulfilling the grant project’s activities.​
 
Q: What costs are not allowable for reimbursement?
 
A: Costs associated with lobbying, entertainment or social activities, alcoholic beverages for any consumption purposes, office furnishings or fixtures; travel costs and print or media documents produced without prior approval are not allowable for reimbursement. Supplanting includes replacing routine and/or existing state or local expenditures with the use of federal grant funds, which is an unallowable cost. 
 
Q: Where can I find grant reporting forms?
 
A: To obtain copies of the quarterly reports, claim form, and evaluation report, contact Naomi Dwyer.
 
Q: When are claims for reimbursement due?
 
A: All claims for reimbursement are due within 35 days following the end of each quarter. Claims will not be honored until all required quarterly reports and documentation have been received. Please check your project calendar to see when your claims and reports are due.
 
Q: What if I am late submitting a claim for reimbursement?
 
A: Late claims may not be paid. Check with the program manager of your grant in advance to ensure you are taking the necessary steps to avoid losing a reimbursement.
 
Q: Where can I find the NHTSA Grant Manual?
 
A: Most of the referenced federal regulations and other cited procedural documents are available in the NHTSA Highway Safety Grant Management Manual.

23 CFR 1300 outlines Uniform Procedures for State Highway Safety Grant Programs; and 2 CFR 200 outlines uniform administrative requirements, cost principles, and audit requirements for Federal awards to non-Federal entities.  This site may also be of assistance:  NHTSA Grants Resources Guide.”

 

Contact

Naomi Dwyer
Grants Assistant
503-949-8914

DMV - Transportation Safety Office
1905 Lana Avenue NE
Salem, OR 97314-0001