The
HUD Contract Administration Section (HCA) serves the state of Oregon as the Performance-Based Contract Administrator (PBCA) for project-based Section 8 housing. Each Section 8 project has a Housing Assistance Payment (HAP) contract which provides the project-based subsidy.
HCA performs contract administration activities for approximately 260 contracts in HUD Section 8 properties in Oregon. We also provide technical support to owners, managing agents, site staff, and residents. In addition, we help provide information to persons seeking housing, who might already be living in Section 8 housing, or who may be experiencing housing problems.
For Section 8 projects with an active OHCS loan (coupled with the original HAP contract), the team performs asset management functions as a separate activity in coordination with the
Asset Management section.
Resources for Property Owners
Includes the following:
MAT User Guide
Calculating tenant rent
Imputed income proration
Certification data entry
Utility Allowances (UA)
UA Policy, 2015
Frequently Asked Questions
Budget-Based Rent Adjustment Documents
Reserve for Replacement Analysis 20 year
Reserve for Replacement Analysis 5 year
Certification of Tenant Comment Procedure
Certification of Purchasing Practices
Notice to Tenant of Proposed Rent Increase
The Special Claim process is an opportunity for owners to be reimbursed for financial loss when a tenant vacates a unit. Claims may be submitted to help cover the costs of vacancy loss, damages, and unpaid rent. Use the links above to access guidance to prepare a special claim for submission.
OHCS is now able to accept Special Claims with signatures by email. OHCS has set up a direct email address to send ALL Special Claims. From this email box your HAP Specialist will review your claim. However, because of the PII information in the Special Claim packets Social Security Numbers and Birth Dates of all household members MUST be redacted before submitting a Special Claim.
Below is the email address:
OHCS_HCA_SpecialClaims@hcs.oregon.gov
Updated 1/25/2023
Contract Renewals and Rent Adjustments
Housing Assistance Payments and Special Claims
Management & Occupancy Reviews (MOR)
Tenant Concerns and MOR support
Program Administration
If you are a resident with an unresolved health or safety issue, please call the hotline at 1-800-453-5511, option 4.