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| Presentation at Year End Forum on 11/16/2007 |
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This presentation introduces you to The Great Date Mate - the number one cause for year end difficulty.
Also included is an overview about P370 dates, Constructive Receipt, Overpayments, Fringe Benefits, and other year-end information.
Most topics in this overview are also covered in great detail in the Year End Recommended Practice .
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| 2007 Year End Forum (11/16/07) Minutes |
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Minutes for the OSPS User Forum focusing on year end were sent out through OSPS E-News on 12/5/07.
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| Frequently Asked Questions at Year End |
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Why do I need to set November P010 dates for November corrections? My employee is not terminating.
Entering P010 dates forces OSPA to date any November checks with a 2006 date. Without a P010 date, OSPA would date a November check the same as it would a December check. Namely, 1/2/2007 or 1/12/2007.
See previous e-news announcements for more detail.
Why can't I set correctives for September and October once November has closed?
In order to prepare OSPA for next year's business, OSPS staff must close access to all months prior to November, once November has closed. OSPS stages pay periods, pay dates, and fiscal posting dates for the next year at that time.
November is closed to access following December Run 2, and December is closed to access following February Run 2 for the same reason.
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| Flow Charts for Select Procedures |
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One of your colleagues, who wishes to remain anonymous, has generously donated her time to produce flow charts illustrating how select year end procedures work.
Her work, along with work by other OSPS Help Desk staff members, is presented below.
If you wish to also contribute material you find helpful at year end, please send your material to the OSPS Help Desk. Also note if you'd prefer to remain anonymous.
Termination Flow Charts
Corrections Flow Charts
Check Flow Charts
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| Year End Guidelines |
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The Year End Practice is a guidebook for agency payroll staff to navigate the murky waters of year end procedures, timelines, and cautions.
This recommended practice is always available in Chapter 6, Entry Guides, of our OSPA Reference Manual.
For 2007, the updated recommended practice was released on 11/1/07. This has been substantially overhauled this year to comply with the new reference manual style and by agency payroll staff requests.
Newly-released revisions are announced via the OSPS E-News and are discussed during November's OSPA User Forum.
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