Employee resources and state workforce

Legislative history of span of control in Oregon state government

On June 14, 2017 Governor Brown signed HB 2332 (2017). Pursuant to Section 3 of HB2332, ORS 291.229 and Section 2, Chapter 622, Oregon Laws 2015 are repealed, meaning effective January 1, 2018 the 1:11 ratio is no longer mandatory and the exception request process is no longer required until after the agency's 2019-2021 budget is approved in accordance with the maximum supervisory ratio requirement of HB2332.


ORS 291.227 (Maximum Supervisory Ratios)

  • ​Beginning with the 2019 legislative session, as part of the biennial budget process, each state agency employing more than 100 employees must report to the Joint Committee on Ways and Means the state agency's maximum supervisory ratio for the biennium as part of the agency budget presentation.

  • The statute allows each state agency employing more than 100 employees, as part of their biennial budget process, to determine the state agency's maximum supervisory ratio for the biennium by starting from a baseline ratio of one to 11 and adjusting the ratio based on some or all of the following factors:

​​- Saftey of the public or of state agency employees;
Geographic location of the agency's employees;
Complexity of the agency's duties;
Industry best practices and standards;
Size and hours of operation of the agency
Unique personnel needs of the agency, including the agency's use of volunteers or seasonal or temporary employees, or the exercise of supervisory authority by agency supervisory employees over personnel who are not agency employees; and
Financial scope and responsibility of the agency

  • ​​Subject agencies are required to provide a copy of the report to all labor organizations representing employees of the state agency before submitting the report to the Joint Committee on Ways and Means.
  • The maximum supervisory ratio included in the adopted budgets signed into law will be the span of control ratio that the agency will be expected to manage their workforce to. 
  • After the agency's legislatively adopted budget becomes law and the agency's maximum supervisory ratio for the biennium is established, an agency will be able to hire supervisory positions so long as it does not exceed the approved maximum supervisory ratio.
  • If the agency's actual supervisory ratio is greater than the agency's approved maximum supervisory ratio, an agency will only be able to hire a new management supervisory position, with an exception from CHRO.


Applicable statute and policy:

ORS 291.227​

Span of Control policy 30.000.20


Reports


Post 2019 legislative session

Span of Control (8/1/19) ​



FAQs
1. What if I want to hire a supervisory position?
    • Subject agencies may hire supervisory positions as long as the agency actual supervisory ratio does not exceed the agency’s maximum supervisory ratio approved for the biennium. ​

2. What if I want to hire a supervisory position and the agency actual supervisory ratio exceeds the agency’s maximum supervisory ratio approved for the biennium?

    • If ​the agency's actual supervisory ratio is greater than the agency's approved maximum supervisory ratio, an agency will only be able to hire a new supervisory position, with an exemption from CHRO. Agencies should submit a REQUEST FOR MAXIMUM SUPERVISORY RATIO EXEMPTION form to the CHRO policy email box.​

    • CHRO will lift the requirement once your agency has demonstrated it is within the maximum supervisory ratio.
3. More FAQs will be added as we receive questions from agencies.
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For more information, refer to the links below and to the FAQs and tools intended to assist agencies in obtaining answers to those questions. Should have any additional questions or need assistance, please feel free to contact Heath Lawson via email  or 503-949-6355.  If you have questions regarding position classification, please contact Jen Coney via email or 503-949-6169.