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Departmental Policies

Policies Overview

Oregon Department of Corrections (DOC) policies further describe how the department will conduct business or carry out administrative rules or statutes.

Policy List

You can find a list of DOC policies in the dropdown below. Click on the policy to open the document as a PDF. Many policies have related attachments. These attachments are all listed below, and the PDF documents can be accessed by submitting a Public Record Request to our agency. Visit the Public Record Request page to learn more.
 

​List of Repealed DOC Policies and Direction to DAS Policies

​​​DOC has chosen to adopt some DAS policies. Click on the link above for a list of repealed DOC Employee Services policies and the DAS policy to be followed. Click the link below to go to the DAS statewide human resources policies webpage.​

Department of Administrative Services (DAS) Policies

20.1 Expectations of DOC Employees


20.2 Employee Compensation
 
 

20.3 Position Classification and Management
 

20.4 Filling Positions
 
​​20.4.14   Form - Hardship Transfer Medical Verification
 
20.5 Employee Services Management

20.5.4 Attachment A - Statewide Awards Process and Timeline
20.5.4 Attachment B - Awards and Recognition Process
20.5.11 Employee Time Reporting and Payroll Process
​20.5.11​   Form - Early Release Form
​20.5.11​ ​Attachment 2 - Time Sheet Instructions
​​20.5.11 Attachment 3 - Overtime Authorization 
​20.5.11​ ​Attachment 4 - Emergency Pay Advance Request
20.5.12 Maintenance and Access to Employee Records
20.5.13 Employment References
20.5.14 Family Relationships
​20.5.14​   Form - Report of Family Relationships
20.5.15 Attachment A - DOC Identification Card Procedure
20.5.15   Form - Functional Unit ID Card Coordinator Agreement 
20.5.15   Form - Retirement ID 
20.5.17 Management and Injured Workers
20.5.17 Attachment A - Letter A Time-Loss Payments
20.5.17 Attachment B - Letter B No Time-Loss Payments
20.5.17 Attachment C - Letter C Interim Review and/or Changes in Restrictions
20.5.17 Attachment D - Letter D Off-the-Job Injury
20.5.17 Attachment E - Letter E End of Temporary Modified Duty
20.5.17 Attachment F - SAIF Claims Management Flowchart
20.5.17 Attachment G - DOC Employee Medical Status Report 
20.5.17 Attachment H - DOC Job Description for Temporary Transitional Work
20.5.17 Attachment I - Employee/Volunteer Report or Incident/Near-Miss/Injury/Illness
20.5.17 Attachment J – Supervisor's Analysis of Incident/Near-Miss/Injury/Illness 
 
20.6 Workplace and Safety Management

20.6.7 Attachments A, B, D and E
​20.6.7​​ Attachment C Outline of BBP Roles and Responsibilities
20.6.7   Form - Offer/Declination of Hep B Vaccination 
20.6.7   Form - Supervisor's Report of Employees Duties 
20.6.7   Form - Post-Exposure Follow-up Checklist 
20.6.7   Form - Hep B Vaccination Program Medical Report 
20.6.7   Form - Healthcare Provider's Written Opinion 
20.6.8 Hazard Communication Program
20.6.9 Respiratory Protection
20.6.10 Vehicle Use and Reporting of Accidents
20.6.11 Confined Space and Permit Confined Space
20.6.11 Attachment A - Confined Space Assessment
20.6.11 Attachment B - Confined Space Permit
20.6.11 Attachment C - Confined Space Entry Hot Work Permit
20.6.12 Control of Hazardous Energy (Lockout/Tag out)
20.6.12   Form - Lockout/Tag out Machine and Equipment Survey 
20.6.12   Form - Lockout/Tag out Machine Energy Control Pro 
20.6.12   Form - Annual Energy Control Procedure Inspection 
20.6.13 Powered Industrial Trucks
20.6.15 Personal Protective Equipment
20.6.16 Automatic External Defibrillator
20.6.16   Form – Daily AED Checklist
20.6.16   Form – Monthly/Annual AED Checklist 
20.6.17 EAIP Funds
20.6.17   Form – EAIP Safety Fund Purchase Request
20.6.18 Wellness Policy
 
20.7 Employee Training and Development
 
 
20.8 Employee Leave
 
 
20.9 Discipline, Termination and Grievance

​30.1 Accounting - Internal Control and Processing

30.1.4   Form - Delegation of Expenditure Authority
30.1.9   Form - LEAP Business Plan Proposal
30.1.9   Form – LEAP AIC Participation Agreement​

30.2 Property - Receiving and Inventory

 

30.3 Purchasing

30.3.1​ Food Services Operations Procurement
30.3.2 State P-Card (SPOTS) Card Program
​​30.3.2 Attachment - DOC Merchant Category Codes Blocked Appendix
​30.3.2   Form - DOC SPOTS Card Purchase Log 
​​30.3.2   Form - SPOTS Card application
​30.3.3​ ​Contracts Administration
​30.3.3​ Attachment A - Contracts Administration Guide​
30.3.3 Attachment B - Contract Administrator Responsibilities Form​
​​30.3.4 ​Procurement Policy ​

30.4 Travel

30.4.1​​​ Travel and Employee Reimbursement​
30.4.2 Out-of-State Travel Authorization
30.4.3 Corporate Travel Charge Card (Diners Club)
30.4.4 Travel Advances

​40.1 Security and Control

 
40.2 General
 
40.2.1 Attachment B – Staffing Standard Review and Exception Request Form
40.2.2 Officer-of-the-Day Selection Criteria and Training
40.2.3 Commissary Operations
​​40.2.3   Form - Package Authorization Order
40.2.4 Sale of Meal Tickets
​​40.2.4   Form - Daily Meal Ticket Log Book
​​40.2.4   Form - Meal Ticket Inventory Issuance
​​40.2.4 ​  Form - Meal Ticket Sales Batch Reconciliation
40.2.6 Wildland Fire Crew Deploy & Management Process
40.2.6 Attachment - Attachments 1-4
40.2.13   Form - Discrimination Complaint Appeal Form 

40.2.14 Accessibility for Adults in Custody with Disabilities​​

40.3 Population Management

​70.1 Investigations, Evidence and Escapes

70.1.1 Escapes
70.1.1   Form - Extradition Parameters for Warrant Entries 
70.1.1   Form – Order for Arrest and Return of Prisoner Warrants 
70.1.3 Criminal & Administrative Evidence Handling
​70.1.3​ ​Attachment A - Investigation Assignment by Type
​70.1.3​ ​Attachment B - Evidence Flow
70.1.4 Investigations
70.1.4 Attachment - Investigations Decision Chart​
70.1.5 Use of Electronic Surveillance Devices
70.1.5   Form - Electronic Surveillance Request/Approval Form​

​90.1 General

90.1.3 Attachment A – Case Planning
90.1.3 Attachment B – Suggested Services by Levels of Supervision
90.1.3 Attachment C – Mental Health
90.1.3 Attachment D – Multidisciplinary Team Meetings
90.1.3 Attachment E – Earned Time Process
​​90.1.4 ​Treatment and Behavioral Change Programs
​​90.1.4 ​Attachment A - Treatment Programs Eligibility & Screening Criteria
​90.1.4​ ​Attachment B - Behavioral Changes Programs Eligibility & Screening Criteria
​90.1.4​   Form - Notification of Non-AIP Failure 
​90.1.4​ ​  Form - Notification of AIP Failure 
​90.1.4​ ​  Form - Program Completion Exception Request

90.2 Religious Services

90.2.2 Searches of Medicine Bags
90.2.3 Attachment - Religious Property Approved for Volunteers to Bring Into Institutions
90.2.4 Religious Property (Inmate)
90.2.4 Attachment - Religious Property (Inmate) Attachments
90.2.5 Christian Science Health Assistance
90.2.6 Volunteers/Student Interns
​90.2.6​   Form - Volunteer Process Checklist 
​90.2.6​ ​  Form - NSP Facility Orientation Checklist
​90.2.6​ ​  Form - Volunteer Application 
​​90.2.6 ​  Form - Volunteer Position Description 
​90.2.6​ ​  Form - Volunteer Program LEDS Information 
​90.2.6​ ​  Form - Volunteer Statement of Professionalism 
​90.2.6​ ​  Form - Notice of Volunteer-Inmate Relationship
​90.2.6​ ​  Form - Employee as Volunteer Position Description ​
​90.3.1​​ ​Identification Documents for Inmates​​

​100.1 General

​100.1.1​​ Non-Employee Service Provider (Carded and Noncarded)
​100.1.1​   Form - NSP Privileges and Waiver Request 
​​100.1.1 ​  Form - NSP ID Card Background Checklist 
​​100.1.1 ​  Form - NSP Facility Orientation Checklist 
100.1.2 Attachment - ​Non-Employee Service Provider Training Attachments​
100.1.2​​ Attachments​​