Departmental Policies

Policies Overview

Oregon Department of Corrections (DOC) policies further describe how the department will conduct business or carry out administrative rules or statutes.

Policy List

You can find a list of DOC policies in the dropdown below. Click on the policy to open the document as a PDF. Many policies have related attachments. These attachments are all listed below, and the PDF documents can be accessed by submitting a Public Record Request to our agency. Visit the Public Record Request page to learn more.

10.1 General

10.1.2 Telecommunications
10.1.2 Form - DOC Mobile Device Form
10.1.3 Forms Control

10.1.3 Form - Accessibility Check
10.1.4 Resource Conservation
10.1.4 Attachment - Strategic Energy Management
10.1.5 Honor Guard
10.1.6 State/Tribal Government to Government Relations
10.1.7 Secure Storage of Personal Handguns and Ammunition

10.1.7 Form - Secure Storage Agreement
10.1.8 Diversity and Inclusion
10.1.9 Public Records Management
10.1.9 Attachment - Social Media Plan

10.2 Internal Audit

10.2.1 Attachment - Internal Audit Charter

10.2.1 Attachment - Audit Committee Charter
10.2.1 Audit Charter

10.3 Emergency Preparedness

10.3.1 Emergency Management
10.3.2 Bomb Threats/Suspected Bomb Threats/Suspicious Packages
10.3.2 Attachment - Bomb Threat Checklist

10.3.3 Use of Naloxone Nasal Spray

10.4 Rules, Policies, and Procedures

10.4.1 Directive Development

10.4.1 Attachment A - Directive Development Flowchart
10.4.1 Form - Directive Development form

10.4.1 Form - Directive Review form

10.4.2 Procedure Development

10.4.2 Attachment A - Procedure Guidelines

10.4.2 Attachment B - Procedure Flowchart

List of Repealed DOC Policies and Direction to DAS Policies

DOC has chosen to adopt some DAS policies. Click on the link above for a list of repealed DOC Employee Services policies and the DAS policy to be followed. Click the link below to go to the DAS statewide human resources policies webpage.

Department of Administrative Services (DAS) Policies

20.1 Expectations of DOC Employees

20.1.1 Department Mission, Vision and Core Values
20.1.2 Code of Ethics

20.1.2 Form - Code of Ethics
20.1.2 Attachment A - Contractor Statement of Conduct and Ethics
20.1.3 Code of Conduct
20.1.4 Compliance with the Federal Gun Control Act of 1968

20.1.4 Form - Federal Gun Control Act
20.1.5 Essential Functions of DPSST Certifiable Positions
20.1.6 Dress Code

20.1.6 Attachment - Uniform Checklist and Standards

20.1.7 Promotion and Maintenance of a Respectful Workplace

20.1.8 Personal Use of Social Media That Impacts the Workplace

20.2 Employee Compensation

20.2.2 Pay Practices
20.2.4 Fair Labor Standards Act
20.2.6 Employee Relocation Allowance

20.3 Position Classification and Management

20.3.2 Position Management, Reclassification & Establishment

20.3.4 PERS Police Officer Designation

20.4 Filling Positions

20.4.2 Applicants for DOC Position with Prior Criminal Convictions
20.4.13 Attachment - DOC School to Work Plan Outline
20.4.14 Hardship Transfer

20.4.14 Form - Hardship Transfer Medical Verification

20.5 Employee Services Management

20.5.2 Emergency Staff Services and Critical Incident Trauma Management

20.5.4 Recognition and Awards

20.5.4 Attachment A - Statewide Awards Process and Timeline

20.5.4 Attachment B - Awards and Recognition Process
20.5.11 Employee Time Reporting and Payroll Process
20.5.11 Form - Early Release Form
20.5.11 Attachment 2 - Time Sheet Instructions
20.5.11 Attachment 3 - Overtime Authorization
20.5.11 Attachment 4 - Emergency Pay Advance Request
20.5.12 Maintenance and Access to Employee Records
20.5.13 Employment References
20.5.14 Family Relationships
20.5.14 Form - Report of Family Relationships
20.5.15 Attachment A - DOC Identification Card Procedure
20.5.15 Form - Functional Unit ID Card Coordinator Agreement
20.5.15 Form - Retirement ID
20.5.17 Management and Injured Workers

20.5.17 Attachment A - Letter A Time-Loss Payments

20.5.17 Attachment B - Letter B No Time-Loss Payments

20.5.17 Attachment C - Letter C Interim Review and/or Changes in Restrictions

20.5.17 Attachment D - Letter D Off-the-Job Injury

20.5.17 Attachment E - Letter E End of Temporary Modified Duty

20.5.17 Attachment F - SAIF Claims Management Flowchart

20.5.17 Attachment G - DOC Employee Medical Status Report

20.5.17 Attachment H - DOC Job Description for Temporary Transitional Work

20.5.17 Attachment I - Employee/Volunteer Report or Incident/Near-Miss/Injury/Illness

20.5.17 Attachment J – Supervisor's Analysis of Incident/Near-Miss/Injury/Illness

20.5.17 Attachment K - Continuation of Benefits Employee Notice
20.5.18 Drug and Alcohol Testing of Employees
20.5.19 Alcohol and Controlled Substance Testing of Employees Having CDL
20.5.21 Strike Contingency Planning
20.5.22 Commercial Driver License Management

20.5.23 CJIS Background Clearances

20.5.23 Form-CJIS Flowchart

20.5.23 Form-CJIS Limited Access Agreement

20.5.23 Form-CJIS Denial-Facility Accommodations for Limited Access

20.6 Workplace and Safety Management

20.6.2 Drug-Free Workplace
20.6.3 Smoke-Free Workplace
20.6.4 Safe Employment/Workplace
20.6.5 Safety Committee
20.6.6 Fire Safety and Evacuation Drill
20.6.7 Blood Borne Pathogens

20.6.7 Attachments A, B, D and E
20.6.7 Attachment C Outline of BBP Roles and Responsibilities
20.6.7 Form - Offer/Declination of Hep B Vaccination
20.6.7   Form - Supervisor's Report of Employees Duties
20.6.7   Form - Post-Exposure Follow-up Checklist
20.6.7   Form - Hep B Vaccination Program Medical Report
20.6.7   Form - Healthcare Provider's Written Opinion
20.6.8 Hazard Communication Program
20.6.9 Respiratory Protection
20.6.10 Vehicle Use and Reporting of Accidents
20.6.11 Confined Space and Permit Confined Space

20.6.11 Attachment A - Confined Space Assessment

20.6.11 Attachment B - Confined Space Permit

20.6.11 Attachment C - Confined Space Entry Hot Work Permit
20.6.12 Control of Hazardous Energy (Lockout/Tag out)
20.6.12 Form - Lockout/Tag out Machine and Equipment Survey
20.6.12 Form - Lockout/Tag out Machine Energy Control Pro
20.6.12 Form - Annual Energy Control Procedure Inspection
20.6.13 Powered Industrial Trucks
20.6.15 Personal Protective Equipment
20.6.16 Automatic External Defibrillator

20.6.16 Form – Daily AED Checklist

20.6.16 Form – Monthly/Annual AED Checklist
20.6.17 EAIP Funds

20.6.17 Form – EAIP Safety Fund Purchase Request
20.6.18 Wellness Policy

20.7 Employee Training and Development

20.7.1 Professional Development Training
20.7.1 Attachment A - Attendance, Remediation, and Training Hold

20.7.1 Attachment B - BCC Firearms Qualification and Remediation
20.7.1 Attachment C - Firearms Qualification Courses of Fire

20.8 Employee Leave

20.8.4 Family and Medical Leave

20.9 Discipline, Termination and Grievance

20.9.3 Management Service Grievance Review

30.1 Accounting - Internal Control and Processing

30.1.1 Accounting - Control of Funds

30.1.2 Checks, Warrants and Vouchers (Issuance)

30.1.3 Receipting, Securing and Depositing Funds

30.1.4 Delegation of Expenditure Authority

30.1.4 Form - Delegation of Expenditure Authority

30.1.5 Customer Credit Card Payment

30.1.6 Inmate Revenue Generating Activities

30.1.7 Donations

30.1.7 Form - Receipt for Contribution/Donation Form

30.1.7 Form - Cost Center Request

30.1.7 Form - Acknowledgement of Contribution Through Volunteer Activity

30.1.9 LEAP

30.1.9 Form - LEAP Business Plan Proposal

30.1.9 Form – LEAP AIC Participation Agreement

30.2 Property - Receiving and Inventory

30.2.1 Fixed Assets
30.2.1 Form - Fixed Asset Disposition Request
30.2.1 Form - Property Disposition Request
30.2.2 Warehouse Operations
30.2.3 Employee Assigned Assets

30.3 Purchasing

30.3.1 Food Services Operations Procurement
30.3.2 State P-Card (SPOTS) Card Program

30.3.2 Attachment - DOC Merchant Category Codes Blocked Appendix

30.3.2 Form - DOC SPOTS Card Purchase Log
30.3.2 Form - SPOTS Card application
30.3.3 Contracts Administration
30.3.3 Attachment A - Contracts Administration Guide

30.3.3 Attachment B - Contract Administrator Responsibilities Form
30.3.4 Procurement Policy

30.4 Travel

30.4.1 Travel and Employee Reimbursement
30.4.2 Out-of-State Travel Authorization
30.4.3 Corporate Travel Charge Card (Diners Club)
30.4.4 Travel Advances

30.5 Budget

30.5.1 Fiscal Accountability
30.5.2 Emergency Board Requests

40.1 Security and Control

40.1.1 Escorting of Inmates
40.1.2 Keys and Locks

40.1.2 Form - Personal Issued Key Requset
40.1.3 Counts
40.1.4 Operations Division Peer Audits
40.1.4 Form - Request for Variance / Exception
40.1.6 Unusual Incident Reporting Process
40.1.7 Post Orders
40.1.7 Form- Post Order Notes
40.1.7 Form - Post Order Signature Log
40.1.8 Critical Incident
40.1.11 Dry Cell Status
40.1.12 Conflict Management
40.1.12 Form - Inmate Conflict Report
40.1.12 Form - Notice of Employee/Client Relationship
40.1.12 Attachment - Conflict Management Decision Tree
40.1.13 Prison Rape Elimination Act (PREA)

40.1.13 Form - OIC PREA Checklist

40.1.13 Form - Staff Reporting Responsibilities

40.1.13 Form - PREA Acknowledgement Statement
40.1.13 Attachment - PREA Reporting Flowchart
40.1.14 Planned use of Force for Inmate Designated as MH3
40.1.15 Cellular Phone Chit System
40.1.17 Armory Operations
40.1.18 Perimeter Security
40.1.19 Tool Control
40.1.19 Attachemnt - Class "A" Tool List

40.2 General

40.2.1 Staff Deployment System
40.2.1 Attachment A - ISDS Data Management Procedural Requirements

40.2.1 Attachment B – Staffing Standard Review and Exception Request Form
40.2.2 Officer-of-the-Day Selection Criteria and Training
40.2.3 Commissary Operations
40.2.3 Form - Package Authorization Order
40.2.4 Sale of Meal Tickets
40.2.4 Form - Daily Meal Ticket Log Book
40.2.4 Form - Meal Ticket Inventory Issuance
40.2.4 Form - Meal Ticket Sales Batch Reconciliation
40.2.6 Wildland Fire Crew Deploy & Management Process
40.2.6 Attachment - Attachments 1-4

40.2.6 Attachment 5 - Placard
40.2.6 Form - Fire Crew Request Manifest
40.2.7 Determining County of Residence
40.2.8 Security Staffing Standards and Maintenance
40.2.10 Consular Notification and Access
40.2.11 Effective Communication for Deaf/Hearing Impaired Inmates
40.2.12 Food Cost (Food Services)

40.2.13 Discrimination Complaint and Grievance Response

40.2.13 Form - Discrimination Complaint Form

40.2.13 Form - Discrimination Complaint Appeal Form

40.2.13 Form - Grievance Form

40.2.13 Form - Grievance Response Form

40.2.13 Form - Grievance Appeal Form

40.2.14 Accessibility for Adults in Custody with Disabilities

40.3 Population Management

40.3.1 Special Population Management Committee
40.3.2 Capacity Management
40.3.3 Administrative Housing Placement
40.3.3 Form - Administrative Housing Request
40.3.4 Interstate Corrections Compact Property

50.1 General

50.1.2 Authorization to Carry Firearms (Parole and Probation Officers)

50.1.2 Form - Request for Authorization to Carry a Firearm
50.1.3 Electronic Control Devices (Parole and Probation Officers)
50.1.3   Form - Request for Authorization to Carry a Firearm
50.1.4 Volunteer Services/Student Interns - Community Corrections
50.1.4   Form - Volunteer / Student Intern Application
50.1.4   Form - Ride-Along Liability Release Form
50.1.5 Critical Incident - Community Corrections
50.1.6 Body Armor

50.1.7 Interstate Compact Offender Tracking System (ICOTS) User Administration and Information Sharing

50.1.7 Attachment - Required Training Courses for New ICOTS Users

60.1 General

60.1.1 Acceptable Use of Electronic Information Systems

60.1.11 Acceptable Use and Management of Criminal Justice Information

60.2 Access

60.3 Asset Management

60.3.1 Information Technology Asst Management

60.3.2 Removable Media Policy

60.3.3 Mobile Device Technology and Management

60.4 Investigations

60.4.1 Electronic Mail, Business Communication Platforms, Internet Usage and Employee Services and SIU IT Investigation Requests

60.5 Systems Maintenance

60.6 Security & Privacy

60.6.1 Information Security

60.6.2 Information Security Awareness

60.6.2 Form – User Authorization Form

60.6.3 Information Security Incident Response

60.6.3 Form - Information Security Incident Supervisor Checklist

60.6.3 Form - Information Security Incident Report

60.7 Systems & Solutions

60.7.1 IT Investment Governance

60.7.1 Form - IT Investment Request (ITIR) Form

60.7.1 Attachment - IT Governance Council Charter

70.1 Investigations, Evidence and Escapes

70.1.1 Escapes
70.1.1 Form - Extradition Parameters for Warrant Entries

70.1.1 Form – Order for Arrest and Return of Prisoner Warrants
70.1.3 Criminal & Administrative Evidence Handling
70.1.3 Attachment A - Investigation Assignment by Type
70.1.3 Attachment B - Evidence Flow
70.1.4 Investigations
70.1.4 Attachment - Investigations Decision Chart
70.1.5 Use of Electronic Surveillance Devices

70.1.5 Form - Electronic Surveillance Request/Approval Form

90.1 General

90.1.1 Oregon Corrections Plan
90.1.2 End of Life Care
90.1.3 Correctional Case Management

90.1.3 Attachment A – Case Planning
90.1.3 Attachment B – Suggested Services by Levels of Supervision
90.1.3 Attachment C – Mental Health
90.1.3 Attachment D – Multidisciplinary Team Meetings
90.1.3 Attachment E – Earned Time Process
90.1.4 Treatment and Behavioral Change Programs
90.1.4 Attachment A - Treatment Programs Eligibility & Screening Criteria
90.1.4 Attachment B - Behavioral Changes Programs Eligibility & Screening Criteria
90.1.4 Form - Notification of Non-AIP Failure
90.1.4 Form - Notification of AIP Failure
90.1.4 Form - Program Completion Exception Request

90.2 Religious Services

90.2.2 Searches of Medicine Bags
90.2.3 Attachment - Religious Property Approved for Volunteers to Bring Into Institutions
90.2.4 Religious Property (Inmate)
90.2.4 Attachment - Religious Property (Inmate) Attachments
90.2.5 Christian Science Health Assistance
90.2.6 Volunteers/Student Interns
90.2.6 Form - Volunteer Process Checklist
90.2.6 Form - NSP Facility Orientation Checklist
90.2.6 Form - Volunteer Application
90.2.6 Form - Volunteer Position Description
90.2.6 Form - Volunteer Program LEDS Information
90.2.6 Form - Volunteer Statement of Professionalism
90.2.6 Form - Notice of Volunteer-Inmate Relationship
90.2.6 Form - Employee as Volunteer Position Description
90.3.1 Identification Documents for Inmates

100.1 General

100.1.1 Non-Employee Service Provider (Carded and Noncarded)
100.1.1 Form - NSP Privileges and Waiver Request
100.1.1 Form - NSP ID Card Background Checklist
100.1.1 Form - NSP Facility Orientation Checklist
100.1.2 Attachment - Non-Employee Service Provider Training Attachments
100.1.2 Attachments

Departmental Policies

Policies Overview

Policy List

Chapter 10. Administration

Chapter 20. Employee Services

Chapter 30. Business and Finance

Chapter 40. Institutions

Chapter 50. Community Corrections

Chapter 60. Information Systems

Chapter 70. Inspections

Chapter 90. Correctional Programs

Chapter 100. Non-Employee Services Providers