Case Closeout Process

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When your Homeowner Assistance and Reconstruction Program (HARP) project is complete, your case will move into closeout. This section explains what case closeout means, what happens for each recovery pathway, what documents you will receive, and what you need to do to complete your file.

What case closeout means

Case closeout is the final step in your HARP project. Depending on your pathway, this means:

Construction is finished, or your home purchase is completed, or you have received a reimbursement check.
All inspections and paperwork are complete.

Closeout timelines vary depending on your pathway and whether all required documents have been received.

You may make changes to your home

The Right of Entry requirement ends when your project is officially closed. HARP staff will no longer need access to your property for inspections or assessments.

The Stop Work Order lifts before case closeout. However, we strongly recommend waiting until construction is complete before starting other work on your home. Once the order is lifted, you may make improvements, repairs, or additions to your home.

Your responsibilities before case closeout

Before the closeout process begins, you will need to:

Update ReOregon if your contact information changes.
Complete the DOB Self-Attestation Certification.
Respond to requests for missing documents.

HARP staff can answer questions and help you with next steps.

Documents in your case closeout file

Depending on your recovery pathway, your closeout file may include the following:

Proof that you own and live in the home at closeout
Updated duplication of benefits (DOB) certification
Proof of flood insurance for one year after project completion (if required)
Amended homeowner grant agreement

Documents that are specific to the home purchase pathway include:

Final signed settlement statement
Signed recorded deed
Title policy
Title recording in the Oregon Manufactured Home Ownership Document System (for manufactured homes)
Proof of homeowner’s insurance (insurance binder)

HARP staff will work closely with you to collect any remaining documents needed for your file.

What ReOregon does during closeout

ReOregon completes a final review to confirm your project meets all program requirements. Specifically, ReOregon will:

Review your documents.
Make sure all requirements are complete.
Approve your final closeout file.
Confirm your final grant amount.

Watch for your closeout letter

After your project is approved for closeout, you will receive an official closeout letter from OHCS.

This letter confirms that:

Your HARP project is successfully closed out.
All required documents have been reviewed and approved.
Your grant agreement is complete.
No additional program payments will be issued.
Your final grant amount and payment have been finalized.

Once you receive your closeout letter and save your records, your HARP project is complete.

If you have questions about your closeout letter, contact HARP staff.

Keep this letter for your records

You must keep all program documents after case closeout. Your project may be reviewed for up to five years from the date listed on your closeout letter. During that time, OHCS or federal agencies may ask you to provide these documents.

Tax considerations

Most HARP payments are not taxable. However, it may affect taxes in some situations depending on your financial circumstances.

For more information, visit the Internal Revenue Service (IRS) disaster relief pages:

If you have questions about how HARP payments may affect your taxes, consider speaking with a tax professional.

Contact us

Call us at 877-510-6800 or 541-250-0938, or email us at reoregon@hcs.oregon.gov to learn more.