Procorem is the software OHCS uses to track affordable housing development projects. This software is shared with affordable housing development project sponsors and partners, and used as a collaborative space with OHCS staff. Read more about Procorem below or watch these tutorials:
Once a project is ready to move forward in the Oregon Centralized Application process, the applicant will be invited to join a WorkCenter created specifically for the project. Each project gets a WorkCenter in Procorem after the intake step. Additional collaborators, both internal to OHCS and external, may be added when necessary.
What’s in Procorem
Folders and Files
A project’s WorkCenter will come preloaded with a file folder structure and files determined by a project’s financial strategy. During project development, sponsors will be prompted to download and upload files as needed.
Tasks
The WorkCenter will come with assigned tasks that need to be completed. Tasks keep a project moving and ensure all necessary steps for successful project completion are satisfied. They increase transparency by showing upfront what is required and what progress is being made in real time.
When users work through tasks in Procorem, they are ‘finishing’ the task. Approvers then come and ‘approve’ the task, which then marks it as ‘complete’. The ‘pending approval’ is on OHCS' end (as most task approvals are). For more information regarding Procorem notifications, you can log into Procurem and access the "Procorem Notifications Quick Guide" from WorkCenter Files, OHCS Document Library, Manuals & Resources.
Updates
Once a WorkCenter is created, project sponsors and partners begin receiving digest email updates, which keep them informed about all the activities happening in a project’s WorkCenter.
All collaborators can create posts. Posts allow collaborators to comment on files, tasks, and more. All collaborators (your project team and OHCS) will receive an email notification anytime a post has been made. It’s a great way to connect with OHCS staff about your project.
OHCS may use announcements to broadcast important information, such as Technical Alerts (announcements) shown at the top of your WorkCenter.
Roles
Each collaborator is assigned a role with defined permissions allowing that user to access and upload files, create posts, and be connected to tasks. Your role will determine what tasks you are asked to complete within your WorkCenter. Most tasks require approval from OHCS to be considered complete.