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Oregon Housing and Community Services

OregonBuys Supplier Registration Guide

Step-by-Step Registration

  1. Navigate to the OregonBuys website. 
  2. Click the “Supplier Registration” button in the top right corner of the page. 
  3. Enter required account registration information: 
    • Tax ID (select EIN or SSN) 
      • Foreign Vendor? Please enter your United States Tax ID. 
      • If you do not have a United States Tax ID, enter your Foreign Tax ID. 
    • Company Name (Legal name from W-9) 
    • Email address (ensure you can access this account during the registration process. A validation email will be sent to this address.) 
    • Country (defaults to USA) 
  4. Click “Register.” You will be redirected to your account setup screen. Finish your registration by navigating through the tabs. 
  5. On the Company Information tab, validate or enter: 
    • Company Name (pre-populated from the information you entered in Step 3). 
    • Vendor Legal Name (pre-populated from the information you entered in Step 3. Make sure this field reflects line 1 on your W-9.) 
    • Mailing Address Company phone number 
    • Company Email Address (Bid opportunity notifications will be sent to this email address, so please choose an appropriate and valid email address. You can change/add email addresses after you are registered.) 
    • Tax ID (Pre-populated from the information you entered in Step 3.) 
    • Click the checkbox and identify if your tax ID is an EIN or SSN. 
    • If you would like to be available 24/7 as an emergency supplier, click the "Yes" button & enter the "Emergency Supplier Information". If not, leave the "No" button marked. 
  6. On the Administrator tab, enter: 
    • The Administrative User is your company’s point of contact and maintains your company’s account (called Seller Administrator). They will be responsible for adding/updating users and company information. Please enter their name, email address and phone number. You will also create a user ID and password – please provide that information to your administrative user if you are not the administrative user. Additional users may be added after registration is completed. 
    • Periscope S2G is an additional service offered by Periscope Holdings & is outside of OregonBuys. You may add this service to your account later. Please be aware that if you subscribe to this service, additional charges will be incurred. 
  7. On the Address Tab, the address you entered in Step 5 will become your default “General Address”. Other address types may be added after the registration process is complete. Ensure that a Contact Name is provided in each address created. 
  8. On the Terms Tab simply click “Save and Continue Registration”. 
  9. On the Categories & Certifications Tab, open & read the Terms of Use (a PDF document) and then click the checkbox to verify that you have read & agree to the Terms of Use. You must also respond to the additional demographic categories. IMPORTANT! Check YES to "Do you currently, have you in the past, or do you plan to work with the Oregon Department of Transportation or Department of Aviation?” Marking this “No” or leaving this bank will prevent your account from linking to ODOT's financial system, which can delay ODOT’s invoice processing and payment to your firm. 
  10. On the Commodity/Service Codes Tab, enter the commodity codes related to your business that you want to receive bid/ solicitation opportunity notifications. If you need help identifying NIGP codes: Contact the State’s OregonBuys Supplier Support at 1-855-800-5046 or support.oregonbuys@das.oregon.gov. Review the NAICS_crosswalk.pdf located on Contracting with ODOT website. 
  11. On the Summary Tab, review the information on the summary screen and confirm that everything is accurate. Click “Submit Registration” at the bottom of the screen.

OregonBuys Login: Accessing Your Supplier Account for the First Time

  1. You will receive a temporary password from OregonBuys via email. 
    • Ceck your spam or junk folder if you do not see it in your email inbox. 
    • The email will come from donotreply@oregonbuys.gov.
  2. If you have closed your browser, navigate back to the OregonBuys website. 
  3. Click the “Sign In” button in the top right corner of the page. 
  4. Log in with the provided temporary password. 
  5. When you enter your password for the first time, you will be prompted to change it. 
  6. Create a new password. 
  7. Ensure the “Register with Periscope S2G” Checkbox at the bottom of this screen is left unchecked. Click the blue “Submit Password” button at the bottom. You’ve completed your registration; your OregonBuys account is now active, and you have successfully logged in and set up your password.

Access for Multiple Users

Once the Seller Administrator’s account is established, they can add additional users via “Maintain Users on this Account.”

Questions?

Contact OregonBuys Vendor support at support.oregonbuys@das.oregon.gov or call 1-855-800-5046.

Learn more about OHCS' procurement process.

OHCS wants to ensure that everyone has access to its information and programs. If you would like this information in a different language, please email Language.Access@hcs.oregon.gov.