Policies

0 - Mission, Values, and Principles

0-2.0 Principles of Conduct

0-2.1 Professional Standards

0-2.2 Relationships with Youth and Their Families

0-2.3 Mandatory Reporting of Abuse

0-2.4 Conflict of Interest

0-3.0 Harassment-free Workplace

0-3.1 Equal Employment Opportunity and Affirmative Action

0-4.0 Drug-free Workplace; Alcohol and Marijuana Restrictions

0-5.0 Violence-free Workplace

0-6.0 Weapons in the Workplace

0-7.0 Use of Electronic Information Assets and Systems

I - Administration

I-A-1.0 Lobbying

I-A-2.0 State/Tribal Government-to-Government Relations

I-A-3.0 Attorney General Opinions and Advice

I-A-4.0 Tort Liability and Claims

I-A-7.0 OYA Performance Management System

I-A-8.0 Delegation of Legal Custodian and Guardianship Authority

I-A-9.0 Parent/Guardian and Family Involvement in Youth Reformation

I-A-10.0 Preventing, Detecting, and Responding to Youth Sexual Abuse and Sexual Harassment

I-A-10.1 Meeting LGBTQ+ Youth Needs

I-A-11.0 Assessment, Multidisciplinary Teams, and Case Planning

I-A-12.0 OYA Assessment and Treatment Eligibility for Youth Who Have Committed Sex Offenses

I-A-13.0 Parole Revocation

I-B-1.0 Payroll Reporting/Issuing Paychecks

I-B-2.0 Delegation for Expenditures and Payment Obligation Approval

I-B-2.1 Use of State Purchase Card (SPOTS Card) and State Corporate Travel Card

I-B-3.0 Youth Trust Accounts

I-B-3.1 Youth Welfare Accounts

I-B-4.1 Staff Personal Property Damage Reimbursement

I-B-5.0 Agency Acceptance of Donations

I-C-1.0 Property Control Systems

I-C-2.0 Use of State-Owned Vehicles

I-C-3.2 Commercial Sales and Solicitations

I-C-7.0 Safety and Health Program

I-C-7.1 Emergency Action Plans; Continuity of Operations Plan

I-C-7.3 Hazard Communications Program

I-C-8.0 Smoke-, Tobacco-, Aerosol-, and Vapor-free Agency

I-C-8.1 Bloodborne Pathogens

I-C-8.3 Infection Control

I-C-9.0 Mobile Communication Devices (Cell Phones) and Other Mobile Data Storage Devices

I-C-10.0 OYA Information Technology Governance

I-D-1.5 Workers' Compensation

I-D-1.6 OYA Staff Wellness

I-D-1.7 Employee Resource Groups

I-D-2.0 Nonbudgeted Personnel Requests

I-D-2.1 Use of Language Services

I-D-2.2 Pre-employment Physical Abilities Test

I-D-2.3 Food Handlers Sanitation and Safety

I-D-3.7 Staff and Volunteer Recognition

I-D-3.8 Agency Training Program

I-D-3.9 Staff Training and Development

I-D-3.11 Political Activity

I-D-3.13 Staff Dress Standards

I-D-3.14 Expression of Milk and Rest Periods

I-D-3.16 Volunteer Services

I-D-3.17 Employee Hardship Transfers

I-D-3.19 OYA Identification Badges and Shields

I-D-4.0 Professional Standards Office Investigations

I-D-5.0 Criminal Records Checks; Child Abuse Registry Checks

I-E-1.0 Director's Incident Notification and Report

I-E-1.1 Administrative Rule, Policy, Procedure, and Protocol Development

I-E-1.2 Response to Subpoenas

I-E-1.3 Research Proposals

I-E-1.4 Public Records Management

I-E-2.0 Records Retention, Destruction and Archiving

I-E-2.1 Public Records Requests for Agency Records

I-E-2.2 Youth Facility Case File and Medical File Protection and Transfer

I-E-2.3 Requests for Youth Information and Records

I-E-2.4 Expunction Orders

I-E-2.5 Crime Victim Notification and Communication

I-E-2.6 Second Look Hearings

I-E-2.7 Sensitive Case Descriptors

I-E-3.0 OYA Media Relations

I-E-3.1 Publication Management

I-E-3.2 Information Asset Classification and Protection

OYA Information Asset Handling Guidelines

I-E-3.3 Information Security Incident Response

I-E-4.0 Incident Reviews

I-E-5.0 Notification to Parents/Guardians

I-E-6.0 Contact with U.S. Immigration and Customs Enforcement (ICE)

I-E-7.0 Foreign Nationals and Consular Notification/Contact

II - Facilities

II-A-1.0 Facility Access

II-A-1.1 Facility Safety and Security Reviews

II-A-1.2 Preserving Chain of Evidence

II-A-1.3 Youth Identification Photographs [Facility]

II-A-1.4 Apprehension of Escaped Youth from OYA Facilities

II-A-1.5 Agency Case Review and DOC Early Transfer Protocol

II-A-2.0 Searches of Youth and Youth Property in OYA Facilities

II-A-2.1 Control of Tools, Hazardous Materials and Sharps in OYA Facilities

II-A-2.2 Key and Access Card Control

II-A-3.0 Interactive Supervision of Youth

II-A-3.1 Facility Youth Transports and Escorted Trips

II-A-3.2 Enhanced/Supplemental Interactive Supervision of Youth

II-B-1.1 Physical Intervention in OYA Facilities

II-B-1.2 Use of Time-Out, Room-lock Other, Isolation, and Safety Programs in OYA Facilities

II-B-2.1 Youth Behavior Management

II-B-3.0 JJIS Living Unit Logs

II-C-2.0 Facility Fire Prevention and Evacuation

II-D-1.0 Facility Health Services

II-D-1.1 Therapeutic Levels of Physical Health Care in OYA Facilities

II-D-1.2 Facility Mental Health Services

II-D-1.4 Medication Management in OYA Facilities

II-D-2.0 HIV Testing of Youth in OYA Facilities

II-D-2.1 Youth Substance Use Screening in OYA Facilities

II-D-2.2 Suicide Prevention in OYA Close Custody Facilities

II-D-3.0 Facility Nutrition Services

II-D-3.1 Youth Wellness

II-E-1.3 Tribal Notification [Facility]

II-E-2.0 Youth Fundraising Activities

II-E-2.1 Youth Recreational Activities

II-E-2.2 Polygraph Use with Youth Who Have Committed Sexual Offenses - Facility

II-E-2.3 Youth Tattoo Removal Service [Facility]

II-E-2.4 English Plus – Youth [Facility]

II-E-2.5 Visits with Youth

II-E-3.0 Intake Review Committee; Parole Review Committee

II-E-3.2 Maximum Allowable Population Levels within Close-custody Facilities

II-E-4.0 Interfacility Transfer Requests

II-E-5.0 Youth Assessment for Sex Offense Risk and Protective Factors - Facility

II-E-6.0 Substance Use Assessment and Treatment in OYA Facilities

II-E-7.0 Youth Work Programs

II-E-8.0 Youth Dress Standards in OYA Facilities

II-E-9.0 Youth Personal Property in OYA Facilities

II-E-10.0 Post-secondary Education in OYA Facilities

II-F-1.0 Youth Rights [Facility]

II-F-1.1 Youth Grievance Process - Facility

II-F-2.4 Court-Ordered Financial Obligations [Facility]

II-F-3.0 Youth Mail in OYA Facilities

II-F-3.3 Youth Marriage - Facility

II-F-3.4 Youth Use of Telephones

II-F-3.6 Youth Legal Materials and Assistance

II-F-3.7 Religious Practice in Facilities

III - Community

III-A-1.0 Youth Incident Reports (Community)

III-A-2.0 Targeted Case Management

III-A-2.1 Youth Legal Assistance [Community]

III-A-2.2 English Plus - Youth [Community]

III-A-3.0 Foster Care Eligibility, Referral, Placement, and Safety

III-A-3.1 Recreational Activities in Substitute Care Placements

III-A-4.0 Searches of Youth and Areas; Processing of Contraband; Evidence in Community Placements

III-A-6.0 Field Office Safety and Security Standards

III-A-7.0 Unauthorized Absence from Assigned Community Location

III-A-8.0 Use of Physical Intervention and Restraints in the Community

III-A-9.0 Youth Personal Property in the Community

III-B-1.0 Tribal Notification [Field]

III-B-2.0 New Commitments to OYA Legal Custody

III-B-3.0 Youth Identification Photographs [Community]

III-B-4.0 Youth Rights and Grievances in the Community

III-C-1.1 Field Custody and Use of Detention/Jail

III-C-1.3 Behavior Incentives and Reinforcing Behavior (Community)

III-C-2.1 Court-Ordered Restitution

III-C-3.0 Youth Assessment for Sex Offense Risk and Protective Factors - Community

III-C-3.1 Substance Use Disorder Screening, Assessment, and Treatment in Community Settings

III-C-4.0 Placement/Return of Youth on Interstate Compact - Juvenile

III-D-1.1 Juvenile Parole/Probation Agreement

III-D-1.2 Courtesy Supervision

III-D-1.3 OYA Juvenile Parole/Probation Officer Contact Standards

III-D-2.1 Youth Transports and Escorts within the Community

III-D-2.3 Staff and Youth Safety: Meeting with Youth in Community Settings

III-D-2.4 Use of Ballistic Vests

III-D-3.0 Medication Management in Substitute Care

III-D-3.3 Substance Use Screening Youth [Community]

III-D-3.4 Suicide Prevention in Community Placements

III-D-3.5 Youth Tattoo Removal Service [Community]

III-D-3.6 Family Planning Services - Youth

III-D-3.7 Individualized Services

III-D-5.1 Polygraph Use with Youth Who Have Committed Sexual Offenses – Community

III-D-7.0 Youth Marriage - Community

III-D-8.0 Religious Practices in Substitute Care Placements

III-D-9.0 Youth Identification/Driver's Licenses/Permits

III-E-1.0 Case Closure

Questions about a policy?

Contact: info@oya.oregon.gov

Policy Summaries for Families

Professional Boundaries Between OYA Staff and Youth/Families

Delegation of Legal Custodian and Guardianship Authority

Family Support in Youth Reformation

Info on Language Services and Communication Support

Supporting LGBTQ+ Youth in OYA Custody

How OYA Investigates Youth Safety and Rights Concerns

Youth Grievance Process

Visits with Youth

Info on Incidents/Activities that Require Parent/Guardian Notification

Info for Youth Who Are Foreign Nationals

Policies in Spanish

These are limited translations of English-language documents provided as a courtesy to those not fluent in English. Not all policies are translated.

If differences or any misunderstandings occur, the document of record will be the related English-language document.

Click here to view the policies in Spanish: Políticas

Políticas en español

Estas son traducciones limitadas de documentos escritos en inglés, distribuidos como una cortesía a las personas que no pueden leer inglés. No todas las políticas están traducidas. Si resulta alguna diferencia o algún malentendido con una traducción, el único documento reconocido será la versión en inglés.

Haga clic aquí para ver las políticas en español: Políticas