State facilities and land

Leasing in privately-owned buildings 

Currently the state leases over four million square feet of office space from private landowners. These leases are primarily for office space but also include warehouse, storage, classroom and retail space. 
Real Estate Services (RES) acquires lease space from the private sector for all state agencies, boards and commissions. Currently Real Estate Services has approximately 600 leases located throughout the state covering approximately 4 million square feet of space. These leases are primarily for office space, however they also cover other kinds of space, such as warehouse, storage, and classroom. ​

How to lease office space to the state
  • ​Register to receive notice of opportunities by subscribing to the GovDelivery email service
  • ​​​​View current Requests for Information (RFI's) for leased space over 10,000 square feet. 
  • Follow instructions in RFI notice to submit information to Real Estate Services, leasing agent by the date required.
  • Direct any questions to the leasing agent shown in the RFI.  
Space requirements over 10,000 square feet
Real Estate Services posts a Request For Information (RFI) on its leasing needs website. Interested parties are required to submit a written response describing the proposed property by the deadline shown on the RFI to ensure consideration of the property. The properties determined to be the best fit are toured and evaluated by a project team consisting of the leasing agent, client agency staff and others. The properties selected to best meet the space needs for the agency will be provided with project specifications and the owner, or owner's authorized representative, will be asked to submit a proposal. The leasing agent then enters into negotiations to lease space from the highest ranked proposer.  

Space requirements under 10,000 square feet 
Real Estate Services leasing agents conduct market searches to provide agencies with a selection of properties that might meet client agency needs. Interested property owners and brokers are encouraged to contact the assigned leasing agent. Once a suitable space has been located, as determined by the client agency, the leasing agent will enter into negotiations with the owner or owner's authorized representative. 

State Lease Agreement
The State of Oregon requires the use of a standard lease agreement, which has been approved by the Office of the Attorney General. Lease terms are based upon client agency programmatic needs and economic conditions. 

State specified alterations / improvements 
Property owners interested in leasing space to the state are required to provide the improvements / alterations required by the client agency. 

Employee parking restrictions
In order to reduce the state's subsidization of employee parking, agencies are not permitted to enter into leases for employee parking in excess of zoning code requirements. Most state-owned parking facilities in the Capitol Mall Area are full, however, vacancies are filled from a waiting list. Locating a parking space in a private parking lot is an option. A list of private parking lots within the Capitol Mall Area is posted on the Fleet/Parking Services website along with other parking and commuting tools and resources​
​Requests for DAS insurance certificates may now be processed online by visiting the Risk Managment website. Request a certificate of coverage.  ​​​

​Energy conservation in leased space

Oregon has some of the most aggressive sustainability requirements in the country and agencies are expected to exercise wise stewardship of Oregon's environmental resources. The Oregon Sustainability Board was created in 2001 by the Oregon Sustainability Act. Since its inception, the Board worked with state agencies to create sustainability plans and encouraged innovation among communities. The Board re-instituted the Interagency Sustainability Coordinators Network comprised of representatives from the top 25 key agencies to implement and monitor internal agency operations for conservation efforts. More information about sustainability efforts in state agencies is available on the DAS sustainability website.  

Water reduction in leased space  

On July 27, 2015, Governor Brown issued Executive Order 15-09 directing state agencies to reduce water consumption by 15 percent or more across all state-owned facilities on or before December 31, 2020, and to work with private building owners who lease facilities to state agencies to reduce non-essential water consumption at their buildings. As the state explores avenues to conserve water in its own assets, we kindly ask that you look for ways to reduce non-essential water consumption wherever practicable. Learn more about drought conditions in Oregon and suggestions for water conservation. We are grateful for whatever you can do to help. ​

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