State of Oregon: State facilities and land - Leasing services for state agencies

Leasing services for state agencies

We help state agencies with

Needs assessment and planning assistance (timing, square footage, functionality, cost forecast, strategy and best options)
Market research and site search to find leased space that aligns strategic business, financial and operational objectives
Interpreting terms and conditions of your lease
Political notifications
Drafting and soliciting Requests for Information (RFI)
Facilitating personal tours of prospective properties
Providing comparison of landlord proposals and guidance for decision making
Negotiating lease terms and drafting lease agreement
Lease administration such as lease audit or operating expense reconciliation and lease enforcement as requested by customer
Facilitating scheduling of Capital Projects Advisory Board reviews as needed
Providing access to third party brokers and working with the client agency to determine best options for external brokerage

Additional lease-related services for a fee:

Office relocation planning and coordination
Interior space planning services for private sector leases
Interagency service agreements
Tenant Improvement (TI) coordination

Services for purchase or sale of real estate

How private owners and realtors lease to the state

Four phases of leasing space

Phase 1 - Planning

Phase 2 - Searching for space

Phase 3 - Negotiating

Phase 4 - Preparing lease agreements

Leasing agents find space in both DAS-owned facilities and privately owned facilities.

DAS-owned buildings have two rent models: uniform rent and self-support rent.

How to request leasing services

If you are a tenant in a DAS-owned building

Submit a Project Authorization form to facl.project@das.oregon.gov
Projects submitted by 5 p.m. Friday will be reviewed at the following Wednesday meeting.

If you currently lease space in a privately-owned building

Submit an Office Space Request and space planning worksheet to: res.info@das.oregon.gov

In certain cases, both forms may be required.

Available space and office space needed

Available space in state-owned buildings

Office space needed

Energy and water conservation in state facilities

Energy conservation in leased space

Oregon has some of the most aggressive sustainability requirements in the country and agencies are expected to exercise wise stewardship of Oregon's environmental resources. The Oregon Sustainability Board was created in 2001 by the Oregon Sustainability Act. Since its inception, the Board worked with state agencies to create sustainability plans and encouraged innovation among communities. The Board re-instituted the Interagency Sustainability Coordinators Network comprised of representatives from the top 25 key agencies to implement and monitor internal agency operations for conservation efforts. More information about sustainability efforts in state agencies is available on the Office of Sustainability website.

Water reduction in leased space

On July 27, 2016, Governor Brown issued Executive Order 15-09 directing state agencies to reduce water consumption by 15 percent or more across all state-owned facilities on or before December 31, 2020.

As the state explores avenues to conserve water in its own assets, we kindly ask tenants in state-owned buildings to look for ways to reduce non-essential water consumption wherever practicable.

Visit https://www.drought.gov/states/oregonto learn more about drought conditions in Oregon and suggestions for water conservation.

Sustainability

Learn more about sustainability efforts in state government.

Leasing regulations

Employee Parking

The Department of Administrative Services, Fleet and Parking Services program manages employee, agency and visitor parking in the Salem Capitaol Mall area. The program supports commuting optiions for state employees with various incentives paid for by parking fees. For existing state employee parking information view parking maps.

Interior Space Project Management

Interior project managers support the leasing agents and their client agencies in developing floor plans and workspace details, which describe the built-out leased space. They frequently work with the building owner's architect, especially on larger projects. Real Estate Services' interior project managers produce drawings, which are used as lease exhibits, but not as construction bid documents. Interior project managers also monitor progress of tenant improvement construction on behalf of client agency. They look for compliance with applicable state specifications. View interior project management service details.