State facilities and land

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​​​​​​​​​In order to accommodate meetings with a combination of in-person and remote attendees many conference rooms will require investment in the appropriate technology.

DAS Enterprise Information Services (EIS) is working on a long-term, standardized solution for the enterprise and developing supporting statewide price agreements available to all agencies over the next 12 to 18 months.

In the interim, below is some information around products that may support in-person and remote meetings available now. Here is a link to possible interim solutions: DAS IT product catalog​​. Please work with your agency's IT department to determine your best strategy.

If you are in the Capitol Mall area, below are a few DAS conference rooms capable of supporting in-person and remote​ meetings now

​General Services Building - DAS East​​​​

  • Mt. Neahkahnie - first floor
    • Capacity: 10 people, hollow style
    • Conference phone
    • Internet connection
    • Wireless connection
    • Video conferencing capabilities with polycom view stat​ion and 32" TV​
  • DAS IT Conference Room - first floor
    • Confernence phone
    • Internet connection
    • Wireless projection
    • Microphone and camera
​​​If you would like to reserve any of these rooms, please email us physical.workspace@das.oregon.gov​
If you have conference rooms that you would like to offer up for reservation and common use, please email us and we will add your space to this list.

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​​​Microsoft 365 has space reservation capabilities. DAS EIS is working directly with the vendor to develop this component of the platform. 

​Please check back as we will be updating this section as more information is becomes available. ​

If you are interested in Microsoft and DAS EIS setting this tool up for your building or space, please contact us at physical.workspace@das.oregon.gov​​.



​​​​​​​​​​The enterprise's new work model will invariably alter our shared work landscape. DAS' goal is to re-position and optimize both the private and state-owned portfolios, realizing efficiencies, cost-savings, and driving innovation that supports the new model statewide.

  • ​Frequent and consistent communication with all agencies to understand space needs as those come into focus over time.
  • Best leasing practices to support agency business needs while surfacing co-location and consolidation opportunities in both portfolios.
  • Utilization of lessons learned, space utilization metrics, and agency feedback to inform our strategic planning for short, medium, and long-range capital investments.
This is an iterative process across agencies and takes time. What works on day one may not work at month two. Our strongest recommendation at the outset of re-opening is be patient, make adjustments to your plan as needed, and do not make significant and permanent changes to your footprint until your agency is operationally comfortable with the plan.

As you make initial plans for January 1, 2022, we recommend the following:
  • ​Explore options for utilization of current office floorplans and furniture vs immediate redesigns and reconfigurations.
  • Aggregate permanently assigned employee spaces together, separate from hoteling space.
  • Contemplate physically closing your office or building one day per week if your business and customer service model support it.
  • Determine if all or part of your employees need hoteling space in another facility.
  • Provide cleaning solutions for self-serve use for all areas available to employees. Cleaning products are available through several statewide contracts. They are listed in the following link. https://www.oregon.gov/das/facilities/documents/building-reopening-guidelines.pdf
If you are in a privately-leased space specifically, please reach out to DAS Real Estate Services for guidance at res.info@das.oregon.gov.   You may also see the attached FAQ for vaccine requirements in leased space, EO 21-29 Applicability (COVID Vax Requirements)_Final_10.27.21.docx

Please reach us at physical.workspace@das.oregon.gov​ for help with any of the recommendations on this page.


​See public access below​​

​​Would there be a possibility of not just hoteling, but a shorter term renting of space in state buildings?

Yes. As the business needs of state agency tenants come in to sharper focus, there could be oppportunities where certain segments of space are designated for shorter term rentals.

We lease space privately, but are interested in moving into a state building. How do we start that conversation?

Send your inquiry to res.info@das.oregon.gov​. If a leasing agent is not already assigned to your file, one will be assigned. They will then reach out to discuss your intended goals and review the terms of your current lease to confirm timing and potential opportunities for movement into a state building.

​Are there definitions for the type of work models?
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Parking and transportation

​​These parking goals and concepts apply to both Salem and Portland.​

Parking options​​​​​​

​​​Find a carpool​

For more information, contact Stephanie Millar stephanie.l.millar@odot.state.or.us​ ​

​​​​​Coming as soon as you send us your questions!

​​​Public access

​​​​​​As a matter of course, each agency needs to develop threat protocol specific to its locations, business, or other relevant criteria. Please work with your agency's safety personnel and/or OSP to develop the same. 

DAS has updated its threat protocol policy​.​​

​​The recommendations focused on the security and accessibility of our front lobbies. The goal for all state office lobbies is to provide a welcoming environment while keeping our staff safe. DAS is planning security upgrades for all of its building lobbies and will begin working with resident agencies in planning over the 21-23 biennium, beginning with those buildings most vulnerable. DAS has also developed a standard scope for building lobby security and is working with the State Procurement Office and Enterprise Information Services (“EIS") for statewide rollout. 

If you are in a private-sector lease or non-DAS state-owned building and want to explore ideas around making your lobbies more secure, please email us at physical.workspace@das.oregon.gov

If your space or building does not lend itself to a staffed reception, below is an option for a “Virtual Reception" for your consideration.  If this is of interest to you, please email us at physical.worspace@das.oregon.gov.

​​Virtual receptionist.pdf

​​​Are you interested in piloting a 1 day/week building closure in a DAS-owned buildingLet us know at physical.workspace@das.oregon.gov​

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Safety, technology, and ergonomics​

See threat protocol under "Public access" above​.

​In support of the health and well-being of our remote workforce, the enterprise is adopting an ergonomic assessment tool. This tool enables employees to self-assess in his/her/their home work environment and make adjustments as needed. This tool also informs the manger/employee discussion around needed equipment in the home work environment.  ​

Below is the link to complete the ErgoPoint Assessment. The instructions are attached as well as a flier from SAIF with additional information.

Here is the login information:

URL: https://ep.humantech.com/saifclients/login  

User name: your email address  (all lower case)

Initial password: Changeme (You can change your password in the system.)

Ergopoint.pdf

Ergopoint assessment Employee Instructions.pdf

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​Other information

​​​​​​​​​​​​Stay up-to-date with the latest face covering guidelines here:

July 2021 face covering guidance

If you need signs in your building that reflect the most current face covering guidelines, you can contact DAS Publishing and Distribution or utilize the P&D online ordering system​. Here is a sample poster​.




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