Certification User Group

The purpose of the Certification User Group is to streamline and improve the delivery of certified public agency federal aid on transportation projects for Oregon by:

Recommending and coordinating training to improve understanding of regulations, requirements, and process;
Providing a forum for sharing information and best practices;
Facilitating ongoing communication and further development of relationships within and among the Oregon Department of Transportation, federal agencies, and Local Public Agencies, or LPAs; and
Providing a means for ODOT and LPAs to improve coordination and efficient use of resources.
Provide training and workshops to certification user group members.

Document Title

Certification User Group Charter

Certification User Group Subcommittee Workplan Template

Partnering for Success: Mission, Goals and Roles

Document Title

2022 Annual Meeting Notes: General Session

2022 Annual Meeting Notes: Process Improvement & Training Subcommittee

2022 Annual Meeting Notes: Standards Subcommittee

2022 CUG Annual Meeting Agenda

2022 First Timers Orientation

2022 Process Improvement & Training Work Plan

2022 Standards Work Plan

Document Title

CUG Summer Work Session Meeting Notes

CUG Summer Work Session Standards Subcommittee Notes

CUG Summer Work Session Process Improvement & Training Subcommittee Notes

Consultant Contracting Series: Fall 2022 - Spring 2023

Overview - November 22, 2022

Statement of Work Library - December 15, 2022

Training Recording

Billing Rates & Breakdown of Costs - January 19, 2023

Training Recording
Note: BOC template and checklist referred to in the training can be accessed here.

Internal Cost Estimates - February 16, 2023

Training Recording

Negotiations - March 16, 2023

Training Recording

Invoice Reviews - April 20, 2023

Training Recording

NPDES 1200-CA Permit Training - October 2022

Civil Rights Training - Spring 2022

Resources for Certified Local Agencies: LAG and QPP Library Training - November 9, 2021

ADA and Temporary Pedestrian Access Routes Training - April 22, 2021

Project Scoping Workshop-November 5, 2020

Contract Change Order Training-April 22, 2020

Contract Change Orders for CLPA's

Managing Right-of-Way, Railroad & Utilities Workshop - October 23, 2019

Utilities: Utility and Rail Presentation

Rail: LPA Presentation

PS&E Delivery Process & Checklist Training - October 15, 2018

Library of Quality Program Plans

Through a project initiated by the Certification User Group (CUG) Process Improvement & Training Subcommittee, certified LPAs shared Quality Program Plans (QPPs) and/or checklist documents to include in this Library of Quality Program Plans as a resource in the interest of continuing to improve federal aid project delivery.

Quality Program Plans are foundational documents for certified LPAs delivering federal-aid projects. The QPP documents the LPA's internal processes and quality controls necessary to effectively manage LPA projects delivered through the Certification Program.

The documents are organized by agency and have been converted to pdf format. Checklists are either part of the QPP document (typically as an appendix) or linked separately. Questions about specific documents can be directed to the author agency.

The summary provides an overview of checklists referenced in each QPP and identifies whether the checklist is required and whether it is an ODOT or a certified LPA authored document. Not all checklist referenced in an agency's QPP were provided for posting.