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This page includes templates, forms and guidance documents for certified local agencies conducting federally-funded consultant selection under the Oregon Department of Transportation's local agency certification program.
The process, application, forms and guidance for local agencies to become certified in architectural and engineering consultant selection (or construction contracting) are available on the Local Government, Certification Guidance and Forms page.
A&E Consultant Selection by Certified Local Agencies (LPA A&E Requirements Guide)
NEW DRAFT Non A&E Planning and other Personal Services Selection by Certified Local Agencies (LPA Non-A&E PSK Requirements Guide) posted for review 5/29/20- Send any comments, questions or suggested revisions to Kim Rice by 6/19/20.
Evaluation Committee Instructions for Formal RFPs (sample)
When can Price be used in selections for engineering "Related Services"?
Statement of Work Writing Guide
Statement of Work Template Library
Stewardship and Oversight of Federal-Aid Projects Administered by Local Public Agencies
FHWA/ODOT Stewardship and Oversight Agreement
Local Agency Guidelines Manual
Contract Template for A&E Services (Required)
Solicitation/RFP Template for A&E Services (Required for formal/informal)
[NEW] DRAFT RFP for Non-A&E Planning Services posted for review 5/14/20. Send any comments, questions or suggested edits to Kim Rice by 6/19/20.
Contract Amendment Template (Required)
Procurement Related Forms:
Consultant List Exception Request (Required if selecting consultant not on one of ODOT’s approved lists)
Consultant Performance Evaluation (sample form)
Conflict of Interest Disclosure for proposal evaluators (Required)
Contract Closeout Form (Required unless LPA has an equivalent form with required certifications included.)
Direct Appointment/Small Purchase Selection Form (Required)
Profit-Fee Worksheet (sample form)
Pre-Negotiation Plan (sample form)
Record of Negotiations (sample form)
Breakdown of Costs (Sample Forms):
Conflict of Interest Disclosure Form
Certification of Final Indirect Costs (Required for firms that calculate overhead)
Direct Appointment/Small Purchase Certifications Form (Required for Direct Appointments)
Forms required by Offfice of Civil Rights:
Firms with ODOT full-service engineering price agreements (Updated 12/31/19 to link to current list of Tier A and Tier B primes. The new list does not include matrix of approved subs).
Firms qualified to provide Endangered Species Act documentation
Qualified right of way appraisers (For other right of way services, contact the ODOT Region Right of Way Manager.)
Certified construction inspectors
Qualified Cultural Resources Consultants (Info about ODOT's Consultant Qualification Program is available on the Geo-Environmental Section website.)
For questions related to this page, or to report problems or broken links, please send email to Kim Rice, Technical Development Coordinator.
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