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Local governments, houses of worship and other nonprofit organizations in the counties of Benton, Clackamas, Coos, Hood River, Lane, Lincoln, Linn, Multnomah, Sherman, Tillamook, Wasco and the Confederated Tribes of Siletz Indians have until May 27, 2024, to submit requests for FEMA Public Assistance. FEMA extended the deadline from May 13, 2024, at the request of the state of Oregon.
Communities, nonprofits and houses of worship interested in applying for a PA grant should contact their local emergency manager or the Oregon Department of Emergency Management for information and to submit a Request for Public Assistance application. Applicants may also submit their forms directly online at the FEMA Grants Portal, an online database accessible to each applicant throughout the PA grant process. Once approved by the state and FEMA, the RPA starts the grant process for eligible FEMA Public Assistance applicants.
First Steps – Applying for FEMA Public Assistance
Registering with SAM.gov is required to start and apply for FEMA Public Assistance.
If your organization does not have a UEI-SAM number or active SAM registration, the following website provide information on creating or obtaining: https://sam.gov/content/home
For further assistance, please read the Quick Start Guide for Getting a Unique Entity ID (SAM).
What to expect next in the FEMA Public Assistance Delivery Process?
Once the Request for Public Assistance (RPA) is received, reviewed, and approved in FEMA Grants Portal, your organization will be assigned a FEMA and State Program Delivery Manager (PDMG) who will contact the Primary Contact/Applicant’s Agent listed on the RPA to arrange an Exploratory Call (this could take a couple weeks after RPA approval) as an induction call and to introduce the Public Assistance Delivery process. In preparing for discussions with FEMA and to assist in formulating your projects/damages attached is the ODEM Damage Impact Inventory form. This is a tool to help applicants organize, prioritize, and assist FEMA and the State in the development of eligible projects. It is recommended that each potential applicant utilize a damage inventory of their damages/costs to assist with identifying and prioritizing projects.
This at the first substantive meeting between the Applicant and FEMA which starts the 60-day regulatory timeframe for the Applicant to identity and report damages. The RSM is built around the Damage Inventory and therefore, the applicant should have started a Damage Inventory for review during the RSM.
Other Considerations
Other than FEMA Public Assistance program eligibility failure to comply with applicable federal, tribal, state, and local environmental and historical preservation laws could jeopardize or delay federal funding. FEMA will provide a “Green sheet” that provides guidance on the FEMA environmental and historic preservation (EHP) process (OEM PA will distribute upon receipt).
Failure to follow federal contracting requirements when procuring and selecting contractors puts applicants at risk of not receiving full reimbursement for eligible disaster costs. Further information on FEMA Public Assistance Procurement rules - https://www.fema.gov/grants/procurement
Important Links and Documents
Disaster Designation Summary - FEMA-4768-DR
FEMA Form Grants Manager Damage Inventory
Quick Start Guide for Getting a Unique Entity ID (SAM)
SBA for certain PNPs News Release - 20270-01
Resources for Private Non-Profits on Navigating Public Assistance
What Houses of Worship Need to Know About the FEMA Disaster Aid Process
FEMA Public Assistance references and other important information: https://www.fema.gov/disaster/4768
FEMA Public Assistance Program and Policy Guide (PAPPG V4): https://www.fema.gov/sites/default/files/documents/fema_pappg-v4-updated-links_policy_6-1-2020.pdf
Further information on FEMA Public Assistance Procurement rules: https://www.fema.gov/grants/procurement
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