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New Hire Administration

This page is a resource to help administrators prepare communications for their new employees. If you are a newly hired employee, please visit the following pages designed for you: New Hire Enrollment and Member Resources

Materials to help administrators onboard newly eligible employees

2023-24 Plan Year

The links below provide information for employees becoming eligible for OEBB benefits during the 2023-24 Plan Year (October 2023 - September 2024). These documents contain information on all plans offered by OEBB. Some members may not have access to all plans shown in these summaries.

You can include these links in electronic communications to your new hires (e.g., via email, or add it to new hire information on your website), or you can print as appropriate and distribute hard copies to your employees:

  • New Hire Resource Guide  Formatted to print on 8.5" x 11" paper and tri-fold - Highlights rules and opportunities specific to those within their first 31 days of benefits eligibility. Meant to be paired with the documents below.

  • 2023-24 Benefits Open Enrollment Guide - A comprehensive guide to all OEBB benefits offered for the 2023-24 plan year (October 1, 2023 - September 30, 2024). Returning employees use this booklet to make their plan decisions during the Open Enrollment period (Aug. 15 - Sept. 15) before the plan year begins, but the information can be used throughout the year.

Don't Forget!

Employers must ensure that each new employee (including those not eligible for benefits) receives proper ACA notification within their first 14 days of employment either by mailing the notice first-class USPS mail or hand-delivering it directly to the employee.

Visit the ACA/Healthcare Reform page for more details and template notices.