Housing Stabilization Program Compliance

Program Compliance ensures that Housing Retention and Homeless Services programs meet all legal and regulatory requirements while upholding strong ethical standards. Compliance adheres to federal and state regulations, laws, policies, rules, and policies within our homelessness programs and services. The team monitors program operational performance to ensure reduce compliance risk within the distribution of funding with our contracted and agreement agencies.

If you need compliance guidance or assistance, please email HSD.Compliance@HCS.oregon.gov.

Pre-Doc Monitoring Forms

Forms requirement and upload

Forms are required for each monitoring review and Self-Certification. For monitoring review, you must upload the forms that are used per program you administer within 10 days of confirming the onsite review. All Self-Certification documents are required within 10 days of the deadline for submission of the certification. Program Compliance does not accept email attachments for monitoring documents.

To upload the forms for your agency, please locate your agency’s compliance file.
If you do not already have access, you can request access to HSD SharePoint online.
Please label the items file(s) you upload to the HSD File SharePoint and title by grant type: Year _ Form Name

Forms to upload

Below is a list of ll forms must be blank

Agency Policy/Program manuals for OHCS Homeless Program/Services (State/Federal funds)
Client Served list from HMIS or other Program Tracking System
List of Subrecipients program/ services they provide with OHCS Grantee funds
Verification of use of coordinated entry
Privacy Act From
HUD Mckinney-Vento Form
Release of Information form
Intake form and assessment of household needs
Homeless or at risk of homelessness verification
Policy/form/List used for applicants have no subsequent housing options and lack sufficient resources to retain housing, but are not homeless
Rent Reasonableness
Calculation of Rent Utility Calculation
AMI (used for monitored year(s))
FMR (used for monitored year(s))
Habitability Standards Form
Lead-based Paint Form Lease Agreement
Rental Assistance Agreement
Verification of client income and assets
List of essential emergency shelter services provided
Description of Re-evaluations of eligibility
Housing/Case Plans and housing assistance provided
Grievance/Appeals Procedures
VAWA Addendum
Notice of Occupancy Rights, and Transfer Plan (Emergency/Relocation)
Notice on Equal Access Referrals form or policy
Form or Policy on how client payments are made
Form or policy for notice of program termination
All additional forms to support households initial and ongoing eligibility
For HSP recipients, HMIS check for HSP assistance prior to enrollment
Gift Card policy Gift card documentation of use/distribution

Income Guidelines

The U.S. Department of Housing and Urban Development (HUD) provides an Income Limits Documentation System that varies by state and county. This system helps determine eligibility for various low to medium income limits for eligibility purposes.

Oregon Income Limits

Fair Market Rents

Multifamily Utility Allowance Factors

NSPIRE Resources

NSPIRE Checklist PDF  (for printing and manual completion)
NSPIRE Checklist MS Excel tool
NSPIRE Score Calculator
National Standards for the Physical Inspection of Real Estate (NSPIRE) | HUD.gov / U.S. Department of Housing and Urban Development (HUD)

Resources for Rents and Utility Allowances

Looking for additional support? Email HSD.Compliance@HCS.oregon.gov.

OHCS wants to ensure that everyone has access to its information and programs. If you would like this information in a different language, please email Language.Access@hcs.oregon.gov.