OHCS Subgrantee resources

Grant Compliance & Monitoring

The Grant Compliance and Monitoring unit ensure accountability and stewardship of resources. We monitor subgrantee financial records to verify they use funds for authorized purposes. We verify they follow Federal and State statutes, regulations, and the terms and conditions of the subaward. The unit provides monthly compliance and monitoring updates. We update the OHCS Executive Team and Housing Stabilization Division on subgrantees' performance.

Compliance Resources

Newsletters

Required Forms

Attachment A – Records Request

Attachment B – Organizational Questionnaire

Attachment C – Segregation of Duties

Optional Forms

Non-expendable Equipment List

Staff Change Table

Link 1

Link 2

Link 3

Fiscal Monitoring Schedule (subject to change)

This section is under construction.

Non-compliance policy

Spend down policy

Note: The following is not a comprehensive list of all rules and regulations that are relevant to OHCS Subgrantees. It is intended to provide a quick reference to rules and regulations that may be more frequently used.

General Rules and Regulations

OHCS Administrative Rules

Oregon Revised Statutes (ORS)

Secretary of State Record Retention Schedules

OHCS Record Retention Schedule

e-CFR 2 CFR 200 – Uniform Guidance

Electronic Code of Federal Regulations (CFR)

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Housing and Homeless Services awards

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HUD awards

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Department of Energy awards

Emergency Shelter Grant (ESG)

Weatherization Assistance Program (WAP)

10 CFR 440 Code of Federal Regulations

Low Income Housing Energy Assistance Program (LIHEAP)

LIHEAP Statute and Regulations

45 CFR 96 Subpart H

Community Services Block Grant (CSBG)

CSBG Statute and Regulations

45 CFR 96 Subpart I

More Resources

2 CFR 200 - Uniform Guidance

Compliance Supplement

System for Award Management

Assistance Listings (CFDA) formerly CFDA.gov

National Association for State Community Services Programs

Federal Audit Clearinghouse (FAC)

Department of Health and Human Services (HHS)

Office of Community Services (US Dept. of Health & Human Services)

USAspending.gov

Federal Funding Accountability and Transparency Act

United States Chief Financial Officers Council

Department of Energy

Committee of Sponsoring Organizations of the Treadway Commission (COSO)

CFO.gov Frequently Asked Questions

Oregon Revised Statutes (ORS)

Oregon Administrative Rules (OAR)

Community Action Partnership

Community Action Partnership of Oregon (CAPO)

Community Action Program Legal Services (CAPLAW)

Wipfli CPAs and Consultants

Contacts:

Grant & Monitoring Unit

OHCS.Monitoring@oregon.gov

Document Uploads

To submit documents to the

Grant Compliance team,

upload to PROCOREM here.