2021-2023 Technical Assistance

Getting Started: New Grantees

New grantees or grantees that have never received funds from the Youth Development Division must first be setup in a number of Oregon Department of Education (ODE) systems prior to requesting or receiving any funds. Within a week of ODE receiving your formally executed grant agreement your assigned grant manager will contact you to setup a meeting. During and after that meeting ongoing communication will occur between you and your grant manager. This includes informing you, the grantee, which forms you need to fill out and submit. The awarded grantee will be contacted for more information or clarification as needed. The awarded grantee will be assigned a login account for the Electronic Grants Management System (EGMS) and SM Apply, our grant reporting tool.  

Getting Started: EGMS and Request for Funding Claims

Getting Started: Logging in and Reporting

Video: 2021-2023 Logging in and Reporting

Reporting Schedule and Deadlines (Updatedd 12.21.22).pdf

Reporting Resources and Examples

Youth Community Investment (CI) Grants: Promise, Workforce Readiness, Solutions, Youth Violence Prevention

• Example CI Workplan
  
• Example CI Narrative Report
• Example CI Expenditure Report 
  
• Incentives and Supports Guidance
  
• Example 1 CI Annual Participant Data Report (Updated 1/25/2022)
  
• Example CI Data Report (2/14/2022)
• Data Collection Tool Training Video (2/14/2022)
  
• Data Collection Tool Guide (2/14/2022) 
  
• YDD Glossary (4/12/2022)
• YDD Data Reporting Frequently Asked Questions (4/13/2022)
  
• CI Q4 Annual Data Report Training (6/24/2022)
  

Youth Reengagement Collaborative Grant (RCG)

22-23 REENGAGEMENT REPORTING (Collaborative Grant)

• RCG Reporting Schedule PDF (10/05/2022) 
  

Examples of Reporting Templates: 

• RCG Reporting Form Sample PDF 
  
• RCG Narrative Report Sample PDF 
  
• RCG Expenditure Report Sample 
  
• 21-23 YDD Youth Grants Direct Support and Incentives Document:  Incentives and Supports Guidance 

22-23 REENGAGEMENT DATA COLLECTION AND REPORTING  (Collaborative Grant)

• RCG Quick Reference Guide (1.4.23)
  
• RCG Data Manual (1.4.23)
  
• Addendum #2 to 21-23 Data Manual (8/30/22)
  
• RCG Program Data Quickglance (Data Elements) (10/05/2022)
  
• RCG Program Data Guide (Data Elements) (10/05/2022)
  

Youth Reengagement Opportunity Grant (ROG)

• Example ROG Workplan
  
• Example ROG Narrative Report
  
• Example ROG Expenditure Report
  
• New Incentives and Supports Guidance
  
• Example ROG Data Report 
  
• ROG Data Report Guide Updated (4/15/2022)
  
• Frequently Asked Questions Program Data (4/15/2022)
  
• Brief Demo Video of ROG Data Report
  

21-23 REENGAGEMENT PARTICIPANT DATA COLLECETION AND REPORTING

• ROG Participant Data Report Quick Start Guide and Data Manual (11/17/2021)
  
• Frequently Asked Questions Participant Data (4/15/2022)
  
• Addendum to 21-23 Data Manual (8.19.22)
• Addendum #2 to 21-23 Data Manual (8/30/22)
• End of Program Year 1 Instructions (emailed 6/21/22, posted 8.19.22)
• Starting Program Year 2 Instructions (emailed 6/21/22, posted 8.19.22)
  

• Resources for Data Reporting:
  

• US Federal Poverty Guidelines
  
• 19-21 ROG/RRG Grantees ONLY:  CHANGES FROM LAST GRANT TO THE NEW 2021-2023 PARTICIPANT DATA SHEET

• SmartSheet Government Resources:
  

• Brief Smartsheet Gov Overview Prepared by Smartsheet
• Brief Demo Video on How to use a Data Entry Form in Smartsheet
  
• Login page:  https://app.smartsheetgov.com 
  
• YDD Glossary