2021-2023 Technical Assistance

Getting Started: New Grantees

New grantees or grantees that have never received funds from the Youth Development Division must first be setup in a number of Oregon Department of Education (ODE) systems prior to requesting or receiving any funds. Within a week of ODE receiving your formally executed grant agreement your assigned grant manager will contact you to setup a meeting. During and after that meeting ongoing communication will occur between you and your grant manager. This includes informing you, the grantee, which forms you need to fill out and submit. The awarded grantee will be contacted for more information or clarification as needed. The awarded grantee will be assigned a login account for the Electronic Grants Management System (EGMS) and SM Apply, our grant reporting tool.  

New Grantee FAQ:Getting started on making claims

Getting Started: EGMS and Request for Funding Claims

EGMS User Manual: https://district.ode.state.or.us/wma/apps/egrants/egms-external-user-guide.pdf

EGMS website: https://district.ode.state.or.us/home/

EGMS Institution Request Form: https://www.oregon.gov/ode/about-us/Documents/institutionrequestform1380a.docx

EGMS Help: ode.egms@ode.state.or.us

EGMS Access Request Form: https://district.ode.state.or.us/wma/apps/egrants/egms_access_request_form_rev20200610_fillable.pdf

ACH Direct Deposit Form: https://www.oregon.gov/das/Financial/AcctgSys/Documents/ACH_Enrollment_Form.pdf

Getting Started: Logging in and Reporting

Video: 2021-2023 Logging in and Reporting

Reporting Schedule and Deadlines (Updated 11.10.2021)

Reporting Resources and Examples

Youth Community Investment (CI) Grants: Promise, Workforce Readiness, Solutions, Youth Violence Prevention

• Example CI Workplan
• Example CI Narrative Report
• Example CI Expenditure Report 
  
• New Incentives and Supports Guidance
  
• Example 1 CI Annual Participant Data Report (Updated 1/25/2022)
  
• New Example CI Data Report (2/14/2022)
• New  Data Collection Tool Training Video (2/14/2022)
  
• New  Data Collection Tool Guide (2/14/2022) 
  
• New  YDD Glossary (4/12/2022)
• New  YDD Data Reporting Frequently Asked Questions (4/13/2022)
  

Youth Reengagement Opportunity Grant (ROG)

21-23 REENGAGEMENT REPORTING SAMPLES

• Example ROG Workplan
  
• Example ROG Narrative Report
  
• Example ROG Expenditure Report
  
• New Incentives and Supports Guidance
  
• Example ROG Data Report 
  
• ROG Data Report Guide Updated (4/15/2022)
  
• Frequently Asked Questions Program Data (4/15/2022)
  
• Brief Demo Video of ROG Data Report
  

21-23 REENGAGEMENT PARTICIPANT DATA COLLECETION AND REPORTING

• ROG Participant Data Report Quick Start Guide and Data Manual (11/17/2021)
  
• Frequently Asked Questions Participant Data (4/15/2022)
  

• Resources for Data Reporting:
  

• US Federal Poverty Guidelines
  
• 19-21 ROG/RRG Grantees ONLY:  CHANGES FROM LAST GRANT TO THE NEW 2021-2023 PARTICIPANT DATA SHEET

• SmartSheet Government Resources:
  

• Brief Smartsheet Gov Overview Prepared by Smartsheet
• Brief Demo Video on How to use a Data Entry Form in Smartsheet
  
• Login page:  https://app.smartsheetgov.com 
  
• New YDD Glossary