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2021-2023 Technical Assistance

Getting Started: New Grantees

New grantees or grantees that have never received funds from the Youth Development Division must first be setup in a number of Oregon Department of Education (ODE) systems prior to requesting or receiving any funds. Within a week of ODE receiving your formally executed grant agreement your assigned grant manager will contact you to setup a meeting. During and after that meeting ongoing communication will occur between you and your grant manager. This includes informing you, the grantee, which forms you need to fill out and submit. The awarded grantee will be contacted for more information or clarification as needed. The awarded grantee will be assigned a login account for the Electronic Grants Management System (EGMS) and SM Apply, our grant reporting tool.  

New Grantee FAQ:Getting started on making claims

Getting Started: EGMS and Request for Funding Claims

EGMS User Manual: https://district.ode.state.or.us/wma/apps/egrants/egms-external-user-guide.pdf

EGMS website: https://district.ode.state.or.us/home/

EGMS Institution Request Form: https://www.oregon.gov/ode/about-us/Documents/institutionrequestform1380a.docx

EGMS Help: ode.egms@ode.state.or.us

EGMS Access Request Form: https://district.ode.state.or.us/wma/apps/egrants/egms_access_request_form_rev20200610_fillable.pdf

ACH Direct Deposit Form: https://www.oregon.gov/das/Financial/AcctgSys/Documents/ACH_Enrollment_Form.pdf

Getting Started: Logging in and Reporting

Video: 2021-2023 Logging in and Reporting

Reporting Schedule and Deadlines (Updated 11.10.2021)

Reporting Resources and Examples
Youth Community Investment (CI) Grants: Promise, Workforce Readiness, Solutions, Youth Violence Prevention
The Data Collection Tool is available upon request from your grant manager. It is strongly recommended you view the video and or the guide to determine if your organization would benefit from using the tool. 
 
Youth Reengagement Opportunity Grant (ROG)
21-23 REENGAGEMENT REPORTING SAMPLES
21-23 REENGAGEMENT PARTICIPANT DATA COLLECETION AND REPORTING