Skip to main content Homepage

How To Register Death Records

On this page

Latest news

SSA Online Verification Service availability

The Center for Health Statistics recently learned that the Social Security Administration closes its Online Verification Service of social security numbers for a few hours every night, even though our OVERS death registration system is available 24/7. If you attempt to confirm a social security number outside of their hours of operation, you will likely receive a ‘SYSERR’ message.

Please see our OVS Frequently Asked Questions page for availability and more information.

Veterans'-use-only certified copies

Beginning January 1, 2014, there is a change in procedure for issuance of veterans'-use-only certified copies. Our new Frequently Asked Questions page provides more information.

House bill 3611: combat status of veterans

Signed by Governor Kitzhaber in June 2011, House Bill 3611 requires the collection of a decedent's status as a veteran, whether they served in combat, and where.

Death certificates for all U.S. veterans should be created in OVERS. An interim Supplemental Report on Veteran's Status form for fully paper records is also available. To obtain copies, complete a Request for Vital Records Forms & Tags (pdf) and order Form 45-26V, or you may download the form (pdf) and print your own.

We have updated our death registration instructions (pdf), as well as our worksheet for families (pdf), to include these new questions. We have also created a list of combat zones (pdf) as defined by the Veterans Administration.

Please contact JoAnn Jackson, Registration manager, at 971-673-1160 if you have any questions. If you need information about using OVERS, please contact our OVERS Help Desk at 971-673-0279.

Death certificate instructions, worksheets, & supplies

Registration assistance & correspondence

Your browser is out-of-date! It has known security flaws and may not display all features of this and other websites. Learn how