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Oregon Health Authority

County Clerks

icons8-news-96.pngResources for County Clerks


​​To see information about Oregon Registered Domestic Partnerships (ORDP) or ordering an ORDP Certificate after entering a partnership, visit the “Domestic Partnership” page from the Order a Certificate menu on the Vital Records Home Page.

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ORDP Application Instructions:

ORDP Form:


The form MUST be printed on 8 1/2x14 (legal size paper) to be accepted and registered at the County Clerk's Office. When you click the 'Print' button, a print dialog box will appear. Make sure the scale is set to actual size and the paper size is legal.


​If you are unable to print on legal paper, contact​ Oregon Vital Records at CHS.VitalRecords@oha.oregon.gov or 971-637-1190 or your local County Clerk's office to request a printed form. 

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Ordering Forms or Certificates:

County Clerk offices may order blank commemorative certificates or paper Declaration of Oregon Registered Domestic Partnership forms (45-6) from the Center for Health Statistics at no charge. Both come

in packets of 100.

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Order the Declaration of Oregon Domestic Partnersip forms (45-6) by submitting the Request for Vital Records Forms and Tags - Form 45-43.


To order the blank, Commemorative C​ertificates of Registered Domestic Partnership​, email C​HS.Registration@oha.oregon.gov​ and provide the following:

  • Name of County Clerk placing the order

  • Name of county

  • Contact information (phone/email)

  • Quantity of commemorative certificates or forms requested (packets of 100)

  • Mailing address

  • Mailing city/state/zip

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To see information about getting married in Oregon or ordering a marriage certificate after getting married in Oregon, visit the “Marriage" page from the Order a Certificate menu on the Vital Records Home Page.

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Marriage Application I​​nstructions​:

Handouts:

Let's Talk about Alcohol Use During Pregnancy Handout

(Replaces “Rethink the Drink" brochure)


Order this handout by submitting the Request for Vital Records Forms and Tags - Form 45-43​.​



​​The County Marriage Feed is a secure method to send the required minimum record of marriage data and certificate images from each county's Helion system directly to the state vital records system known as OVERS (Oregon Vital Events Registration System). Currently, most counties in Oregon use the Marriage Feed.


Frequently Asked Questions

 

  1. ​What are the required minimum marriage data in the Marriage Feed?​

  • Party A and Party B Names

  • Party A and Party B Legal Names at Birth

  • Party A and Party B Sex

  • Party A and Party B Birthplace

  • Marriage Licensing County

  • Date of Marriage

  • County where Marriage occurred

  • Party A and Party B Race/Ethnicity (confidential item)

  • Party A and Party B Social Security Number (confidential item)​

  1. What image is sent in the Marriage Feed?
    The 8 ½ by 11 image of the completed marriage record, without the confidential section on the bottom, is sent to the state.
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  2. Do counties continue to send in the paper marriage records even after they are participating in the county marriage feed?
    The state asks counties to continue to send in their paper marriage records as usual until told to do otherwise.
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  3. Can counties choose to discontinue using the County Marriage Feed?
    Yes, but if counties choose to do so, they should give the state as much notice as possible.

  4. Is the County Marriage Feed stored and transmitted securely?
    Yes, the SSN and image are separately double
    encrypted. Then the whole package with the data is encrypted. The package is then sent via a web service call. Helion can provide more information on the security features of the County Marriage Feed.
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  5. ​​Where can counties get more information on how to participate in the Marriage Feed?
    Counties can contact Helion at 503-362-9394 or Oregon Vital Records at CHS.Registration@oha.oregon.gov.​



Under Oregon law county marriage offices have primary responsibility for issuing and maintaining marriage licenses and certificates. Once filed at the local county marriage office, certificates are forwarded to the State Vital Records office to create a permanent statewide file.

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All requests to change an Oregon marriage certificate must be approved by the county marriage office that issued the license.