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ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.
Policy and Guidance Feedback
ODDS is seeking feedback on the following proposed policies or worker guides. ODDS may include specific questions that will help guide our decision making however, we welcome all constructive feedback for improving our policies and guidance. ODDS will respond to comments and suggestions which will be posted with the final version of the policy or worker guide.
Comments or suggestions submitted anonymously may not be included in ODDS's responses to the proposal although the comment or suggestion will be reviewed and considered for improvement to the policy or guidance.
Corrective Action Practice
Summary: This document is the Practice implemented by ODDS when issuing an administrative sanction on an agency licenses, certified or endorsed by ODDS.
ODDS Questions: Is this practice clear? If not, what additional information would be needed to clarify?
Deadline: ODDS will be collecting feedback through February 15, 2019.
ONA Completion Variance Request Transmittal
CDDPs and Brokerages must have an ONA completed on each person who has an authorized ISP by June 3, 2019. A variance option is available for completion of ONA’s between July 1, 2019 and September 30, 2019
ODDS Questions: Is there any question about who may or may not require an ONA by June 30, 2019? Or for those who may be eligible for having an ONA completed after June 30, 2019? Is there any valuable information that you feel we are not requesting that would help inform an approval of the variance request? Any unintended consequences you foresee?
Deadline: ODDS will be collecting feedback through January 31, 2019
ODDS DDEE Worker Guide
Summary: ODDS is seeking feedback on the DDEE Worker Guide. This worker guide is intended to provide clear guidance for case management entities to complete the DD Eligibility and Enrollment in eXPRS.
- Is this worker guide clear enough to provide guidance to case management entities regarding how and when the DDEE must be completed in eXPRS? If not, what additional information would be needed to clarify the expectations for case management entities?
- Does the worker guide support people accessing their community?
- Does the worker guide reduce administrative burden on the case management entities?
Deadline: ODDS will be collecting feedback through February 8, 2019
Changes to agency invoice requirements
Summary: Most provider agency payments will not pend for review by a CME starting 2/1/19. The transmittal describes this change, instructs what to do if agency claims are suspect, and outlines what a CME can expect from an agency to support a claim. The Indirect Monitoring Worker Guide is being updated to add a description of what provider agency progress notes must contain when used to support a claim.
ODDS Questions: Is the transmittal clear as to what will happen on 2/1/19? Is the role of the CME regarding agency claims clear? Is the role of ODDS regarding agency claims clear? Does the worker guide adequately describe what a SC/PA should expect to see in a provider progress note that supports a claim?
Deadline: ODDS will be collecting feedback through 1/25/19
AFH Provider Expectations When Individuals are Admitted to a Hospital or Nursing Facility
Summary: The transmittal outlines the responsibilities of a foster care provider and service coordinator when an individual is admitted to a hospital or nursing facility. It defines a hospital admission, requires the FC provider to notify the service coordinator when an individual is admitted and details the written information that should be shared with the hospital or nursing facility.
ODDS Questions: Does the transmittal give enough detail and guidance for service coordinators and providers? Is the definition of “hospital admission” clear? Are there barriers to implementing this Policy?
Deadline: ODDS will be collecting feedback through 1/21/19. Please send responses to ODDS.Engagement@state.or.us using the subject line “Hospital Admission”.
Abuse Reporting and Investigation for Young Adults (18-20 year olds)
Summary: The transmittal outlines where to report allegations of abuse for 18-20 year olds who live in and receive supports from residential programs licensed or certified for children.
ODDS Questions: Is it clear where to report allegations of abuse and/or neglect for young adults residing in child licensed or certified residential settings? Is it clear who will be investigating allegations of abuse and/or neglect for young adults in the child licensed or certified residential settings.
Deadline: ODDS will be collecting feedback through January 18, 2019
Please send responses to this proposal to ODDS.Engagement@state.or.us with "Abuse Reporting and Investigation for Young Adults" as the subject line
ODDS County-to-County Transfer Worker Guide
Summary: ODDS is seeking feedback on Version 2 of the ODDS County-to-County Transfer Worker Guide. This worker guide is intended to provide clear guidance for case management entities to initiate and complete county eligibility transfers and the transfer of case management services when appropriate.
- Is this worker guide clear enough to provide guidance to case management entities regarding when a county-to-county transfer may be appropriate and required? If not, what additional information would be needed to clarify the expectations for case management entities?
- Does the worker guide support people accessing their chosen community?
- Does the worker guide reduce administrative burden on the case management entities?
- Does the worker guide allow the necessary flexibility so that people can meet goals within their ISPs?
- Does the quick-reference transfer matrix at the end of the guide provide clear steps and directions to initiate and complete transfers?
Deadline: ODDS will be collecting feedback through 01/20/2019
The Guide To Home Modifications
Summary: The guide explains how the procedures for requesting the development of a scope of work as well as the process to build a home modification. This applies to case management entities who are serving individuals who reside in an In-home setting and require a home modification to meet an ADL/IALD or health-related task.
ODDS Questions: Does this guide provide you with the information you need to know to navigate steps to a Home Modifications?
- Does this guide provide the information necessary to understand when an individual is eligible for a home modification and when a NOPA should be issued identifying that a home modification cannot be authorized?
- Does this guide clarify how to request a Scope of Work?
- Does this guide explain the payment / funding process?
- Do you prefer to have numerous worker guides compiled as chapters in a single manual or would you prefer to have several separate worker guides?
Deadline: ODDS will be collecting feedback through 1/11/2019
Please send responses to this proposal to ODDS.Engagement@state.or.us using the subject line "Home Modifications"
Employment Services for People with Health and Safety Needs; Professional Behavior Services in Employment Service Settings
Summary: Draft guidance regarding “Employment Services for People with Health and Safety Needs” and “Professional Behavior Services in Employment Service Settings” is intended to clarify opportunities for VR/DD collaboration in these areas.
ODDS/VR Questions: There are several questions identified withinn the document where specific feedback is requested. Please also provide feedback on whether the policy is clear, and whether additional questions must be addressed in order to implement.
: ODDS will be collecting feedback through March 31, 2019. Please send responses to this proposal to ODDS.Engagement@state.or.us
with the subject "Employment Services Feedback"
Input on Proposed Discovery Profile and Accompanying Proposed Policy
Summary: The proposed Discovery Profile and accompanying policy are the result of two years of stakeholder input. Before implementing a new profile and policy, ODDS will be conducting a Discovery Pilot. The Pilot will provide stakeholders and ODDS to gain insight into the proposed process and Discovery Profile. However, the opportunity to comment and offer suggestions, etc. is open to everyone. The proposed policy and Profile would impact Discovery providers, SCs/PAs and the people ODDS supports.
ODDS Questions: When answering questions, if you are suggesting that something needs to change, please explain how you propose to change it.
Does the content of the Profile flow in an orderly way?
Do the mechanics of the form (drop downs, optional sections, etc.) work?
Do the instructions of the Profile make sense?
Are the evaluation standards (in each section of the Profile) understandable?
Are the proposed Discovery Guidelines for SCs/PAs understandable?
Does the Pre-Discovery Checklist provide a sound process for SCs/PAs to approve or deny profiles?
Are the experiential component requirements clear?
: ODDS will be collecting feedback until Noon on March 28, 2019. Send feedback to
Employment services referral and release of information (multi-agency)
Summary: The multi-agency referral and release of information for employment services was developed with stakeholders from Oregon's Employment First agencies (VR, ODDS, and Education). These referral and release tools, as well as the related training tools, are intended to help streamline the delivery of employment services for people with intellectual and developmental disabilities in Oregon, and ensure individuals have an opportunity to make an informed choice about sharing important information that is relevant to the delivery of employment services.
** Note: For best user experience, please download this form to your desktop and open it in Adobe Acrobat Reader.
ODDS and VR Questions:
- Are the training tools and forms easy to understand? If not, what information is needed for clarity?
- Do you have additional information regarding what may be considered best practice for the process relating to make an referral for employment services?
- Do you have additional questions regarding this policy?
Deadline: Please send responses to this policy proposal to ODDS.Engagement@state.or.us with a subject of "Employment referral" no later than March 31, 2019.
Interested in ODDS responses to previous draft proposals? Visit our archive page for a copy of the proposed guidance, ODDS's responses, and the final document.
Stakeholder Groups Forming
ODDS frequently forms stakeholder groups to work and advise on policy topics. Visit this section to check for opportunities to participate.
ODDS may limit participation in stakeholder groups based on size of the group and role of participants. ODDS may reach out to stakeholders through other avenues to ensure broad and diverse perspectives are represented.
ODDS is convening a Rule Advisory Committee (RAC) to address the following topics:
Support Technology (the use of audio or video monitoring devices to support individuals in residential settings
Exit, Entry, and Transfers in Residential Service Settings
The RAC will involve portions of the following Oregon Administrative Rules (OAR):
411-317 General Definitions and Acronyms for Developmental Disabilities Services
411-318 Individual Rights, Complaints, Notification of Planned Action, and Contested Case Hearing for Developmental Disability Services
411-325 24-hour Residential Programs and Settings for Children and Adult with Intellectual or Developmental Disabilities
411-328 Supported Living Programs for Adults with Intellectual or Developmental Disabilities
411-360 Adult Foster Homes for Individuals with Intellectual or Developmental Disabilities
ODDS is seeking participants for the Rule Advisory Committee to represent the various roles involved with or affected by the topics listed above. The RAC is scheduled to meet twice in February 2019 in Salem, Oregon at the DHS Fairview office (3541 Fairview Industrial Dr. SE) on the following dates:
Thursday, February 7, 2019; 2:00-4:00 pm
Thursday, February 21, 2019; 9:00-11:00 am