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ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.
Policy and Guidance Feedback
ODDS is seeking feedback on the following proposed policies or worker guides. ODDS may include specific questions that will help guide our decision making however, we welcome all constructive feedback for improving our policies and guidance. ODDS will respond to comments and suggestions which will be posted with the final version of the policy or worker guide.
Comments or suggestions submitted anonymously may not be included in ODDS's responses to the proposal although the comment or suggestion will be reviewed and considered for improvement to the policy or guidance.
What happens to my feedback?
When the proposal is finalized and published you can find ODDS responses to feedback along with the draft and final guidance on the Archive page
Procedures for Level of Care
Summary: ODDS is seeking feedback on the Procedures for Level of Care worker guide. This worker guide and the subsequent policy transmittal replace APD-IM-18-070 and the Level of Care Assessment Technical Guide (8/20/2014).
Is this worker guide clear enough to provide guidance to eligibility specialists regarding how to accurately articulate and cite administrative rules supporting the eligibility decision? If not, what additional information would be needed to clarify the expectations for eligibility specialists?
Does the worker guide reduce administrative burden on the case management entities?
Do the tables provide clear steps and directions to write the appropriate decision notice?
Deadline: ODDS will be collecting feedback through February 14, 2020. Please send responses to this proposal to ODDS.Engagement@state.or.us with "LOC" as the subject line.
Health Care Advocate Training for Case Managers and Provider Agencies
Summary: This AR offers a training schedule for services coordinators, personal agents and provider agency staff to get training on OAR 411-390 ISP team appointed Health Care Advocate (HCA) rule. The transmittal outlines training requirements for current ISP team appointed Health Care Representatives (HCRs) to become ISP team appointed Health Care Advocates (HCAs) and also communicates training requirements of case managers and provider agency staff.
Is the transmittal clear in communicating necessary action regarding current ISP team appointed HCRs and the training requirements for an appointed HCA, the case manager and other relevant ISP team members?
Is the webinar schedule clear and adequate to assure case managers and provider agency staff can receive required training on the HCA rule?
Do the implementation timelines appear reasonable? If not, can you suggest an alternative timeline?
Deadline: ODDS will be collecting feedback through February 6, 2020. Please send responses to this proposal to ODDS.Engagement@state.or.us with "HCA Training" as the subject line.
Community Transportation Worker’s Guide – Local Match Expansion
Summary: ODDS is revising the Community Transportation Worker’s Guide. The primary policy change reflected in this revision is to expand local match and include brokerages and brokerage clients.
Deadline: ODDS will be collecting feedback through February 3, 2020. Please send responses to this proposal to ODDS.Engagement@state.or.us with "Transportation" as the subject line.
How to Use the ONA Risk Report and Supporting Guides
Summary: ODDS worked with various community stakeholders and the Arc of Oregon’s OTC team to clarify the process and create documents on how to use the ONA Risk Report and translate information from the report to the ISP Risk Management Plan. Services Coordinators and Personal Agents for those in in-home services must choose to either use the ONA Risk Report or the Risk Identification Tool and would be impacted by these new guidance documents.
Are these guides clear in how to use the ONA Risk Report and translate information to the ISP Risk Management Plan? If not, what additional information would be needed to clarify?
Is it clear who can utilize the tools and what would be required if utilizing the ONA Risk Report? If not, what additional information would clarify this?
Does the implementation timeline and process appear to be reasonable? If not, can you suggest an alternative timeline and process?
Deadline: ODDS will be collecting feedback through February 3, 2020. Please send responses to this proposal to ODDS.Engagement@state.or.us with "ONA Risk Report" as the subject line.
Interested in ODDS responses to previous draft proposals? Visit our archive page for a copy of the proposed guidance, ODDS's responses, and the final document.
Stakeholder Groups Forming
ODDS frequently forms stakeholder groups to work and advise on policy topics. Visit this section to check for opportunities to participate.
ODDS may limit participation in stakeholder groups based on size of the group and role of participants. ODDS may reach out to stakeholders through other avenues to ensure broad and diverse perspectives are represented.
DHS OHCC Registry Workgroup
We are preparing for a workgroup that will determine the needs of a referral and retention benefit (registry) for consumers and the homecare workforce.
The Department of Human Services, the Oregon Home Care Commission, the Oregon Health Authority and SEIU Local 503 (collectively the Parties) have a collective interest in administering a robust technology solution that:
• Enables consumers to easily recruit HCWs and PSWs
• Enables HCWs/PSWs to make themselves available for work and express interest in potential employment opportunities.
The first meeting will be held on Thursday, February 20, 2020 from 10:00 AM to Noon at 3420 Cherry Ave NE Suite 110, Salem OR 97303 in the Keizer SSP large conference room. We would like service coordinators, personal agents, case managers, and stakeholders and partners who work frequently with the workforce and the existing Registry to participate in the meetings. The meetings will be available through SKYPE, but meeting participants will be able to fully engage in the process when participating in-person. We should complete all the work and a report on or before June 30, 2020.
Please sign up to be part of this work group no later than February 1, 2020:
Rural Employment Strategy Workgroup
ODDS/Employment First is seeking participants for a workgroup on capacity-building of I/DD employment services in rural areas of Oregon.
This workgroup will meet the third Friday of each month beginning February 21, 2020 and ending in July. The meeting will take place from 2:30 to 3:30 p.m. Participants can join by phone or computer using audio conferencing and Go to Meeting. The group will discuss any barriers to employment for people with I/DD unique to rural areas, as well as solutions on how to build rural capacity.
Please sign up to be part of this work group no later than Jan. 24, 2020:
Priority will be given to stakeholders from rural communities with expertise in employment for people with intellectual and developmental disabilities.
ODDS Workforce Website Workgroup
ODDS is seeking participants for a focus group session on the new ODDS Workforce website. The Workforce Recruitment website will allow providers to post their available jobs and will showcase the career ladder within I/DD Services. This website will be designed to help connect hiring managers with potential job seekers to help with recruitment of Direct Support Professionals, residential staff, employment specialists, case managers and more.
The three-hour focus group session will be facilitated by contractor Parallel Works. The session will be held from 1:00-4:00pm, January 30, 2020 at the Human Services Building, 500 Summer St. NE, Salem. Skype or some sort of online tool will be available but in-person participation is highly encouraged.
ODDS is seeking a total of no more than 12 participants to ensure the session is interactive and strategic. Specifically, we would like representation from the following groups:
1 Direct Support Professionals
1 Employment Professionals/Employment Specialists/Job Coaches/Job Developers
1 Representative from a CDDP
1 Representative from a Brokerage
3 Hiring Managers in charge of recruitment for a provider agency, each representing ORA, CPAO and Small Provider Organizations requested.
1 Vocational Rehabilitation Branch Manager or other VR Representative.
ODDS is prioritizing ensuring that both small and large providers, as well as rural and urban areas, are represented. For this reason, even if a slot is taken, please submit your name and contact information for consideration under the "other" category.
ODDS is seeking participants to pilot the use of self-directed job coaching services (i.e. an independent PSW job coach provider) in combination with an agency for residential services (e.g. 24 hour residential services or foster care residential services).
Particular areas for feedback during this pilot include:
Training and information needed to be the employer and direct the service, to obtain the support needed to be the employer, or to act as a third party employer of record.
Recommendations regarding policy limitations or parameters (e.g. only available when no agency provider can be identified; only when there is an articulable reason why the PSW job coach can best meet the person’s support needs).
The type of guidance needed to request any applicable variance or exception.
What additional training and information is needed for PSW job coaches.
Any other training, guidance, and information that will be needed for ODDS to implement this policy.
Please email: email@example.com
if you or someone you know would be interested in participating in the pilot. Please also email us if you have comments or feedback regarding areas where more information will be needed to implement this policy.