Developmental Disabilities Provider and Partner Resources

Overview

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ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.

Policy and Guidance Feedback

ODDS is seeking feedback on the following proposed policies or worker guides. ODDS may include specific questions that will help guide our decision making however, we welcome all constructive feedback for improving our policies and guidance. ODDS will respond to comments and suggestions which will be posted with the final version of the policy or worker guide.

Comments or suggestions submitted anonymously may not be included in ODDS's responses to the proposal although the comment or suggestion will be reviewed and considered for improvement to the policy or guidance.

Policy/Worker Guide
January 1, 2019 Job Coaching Rates
 
Summary: A stakeholder meeting was held September 27 to discuss the January 1, 2019 job coaching rates. These rates are based on updated BLS data and mileage, as well as the most updated direct contact time possible.
 
 
ODDS Questions: Do you have any comments regarding the upcoming job coaching rates?
Deadline: ODDS will be collecting feedback through 11/12/2018
Please send responses to this proposal to
 
DRAFT Notification of Pending form (repost)
 
Summary: The Notification of Pending form is intended to notify an individual or family about documentation or information that they are responsible for locating or obtaining in order for the Department or its designee to make a determination of eligibility about the requested service or item. This is a repost following the post in May 2018 that produced a significant amount of comments.
ODDS questions:
  • For those of you who reviewed in May 2018, do you have additional comments or questions?
  • Is the transmittal clear around the expectations for use by ODDS?
  • Can additional clarification be added to the transmittal?
  • Is there feedback of information to add/delete from the Notification of pending form itself?
  • Does the form help with communication to individuals and families about requested documentation or information as well as provide the person’s rights to a hearing should the deadline be missed?
  • Are there other requirements that ODDS should add in the transmittal for increased consistency or use of the form?
Deadline: ODDS will be collecting feedback through October 16, 2018. Please send responses to this proposal to:
ODDS.Engagement@state.or.us with “Notification of Pending Request” as the subject line.
DRAFT ​Action Request: Direct Nursing Services in ODDS 24 Hour Residential Group Homes
 
Summary: ODDS is proposing to expand Direct Nursing waiver service to individuals in 24-hour residential group homes. This AR requests assistance from CDDP service coordinators in identifying individuals in 24 Hour residential services who may be eligible for these services in anticipation of a request to the Centers for Medicare and Medicaid.
ODDS questions:
  • Is this Action Request and sample spreadsheet clear? If not, what information would be needed to clarify?
  • Is the timeline to send information back to ODDS reasonable? If not please suggest an alternative.
Deadline: ODDS will be collecting feedback through October 12, 2018. Please send responses to this proposal to:
ODDS.Engagement@state.or.us with “Direct Nursing & Group Home” as the subject line.
Employment Services for People with Health and Safety Needs; Professional Behavior Services in Employment Service Settings
 
Summary: Draft guidance regarding “Employment Services for People with Health and Safety Needs” and “Professional Behavior Services in Employment Service Settings” is intended to clarify opportunities for VR/DD collaboration in these areas.
ODDS/VR Questions: There are several questions identified withinn the document where specific feedback is requested. Please also provide feedback on whether the policy is clear, and whether additional questions must be addressed in order to implement.
Deadline: ODDS will be collecting feedback through Friday, October 12, 2018. Please send responses to this proposal to ODDS.Engagement@state.or.us with the subject "Employment Services Feedback"
 
 
Sample Tool for Monitoring Employment Path Facility Service Settings
 
Summary: Stakeholders have requested a sample tool for monitoring Employment Path Facility Services. Case managers must monitor Employment Path Facility Services onsite, with the person present, at least two times per year. The intent is to ensure the person is making progress towards his or her employment goals, and update plans as needed.
ODDS Questions: What changes are needed to make sure this document is useful as a sample tool for case managers monitoring employment path facility services?
Deadline: ODDS will be collecting feedback through Friday, October 12, 2018
Please send responses to this proposal to
ODDS.Engagement@state.or.us with the subject "Monitoring Tool for Employment Path Facilitity Services"
 
Input on Proposed Discovery Profile and Accompanying Proposed Policy
 
Summary: The proposed Discovery Profile and accompanying policy are the result of two years of stakeholder input. Before implementing a new profile and policy, ODDS will be conducting a Discovery Pilot. The Pilot will  provide stakeholders and ODDS to gain insight into the proposed process and Discovery Profile. However, the opportunity to comment and offer suggestions, etc. is open to everyone. The proposed policy and Profile would impact Discovery providers, SCs/PAs and the people ODDS supports.
 
ODDS Questions: When answering questions, if you are suggesting that something needs to change, please explain how you propose to change it.
 
  1. Does the content of the Profile flow in an orderly way?
  2. Do the mechanics of the form (drop downs, optional sections, etc.) work?
  3. Do the instructions of the Profile make sense?
  4. Are the evaluation standards (in each section of the Profile) understandable?
  5. Are the proposed Discovery Guidelines for SCs/PAs understandable?
  6. Does the Pre-Discovery Checklist provide a sound process for SCs/PAs to approve or deny profiles?
  7. Are the experiential component requirements clear?
 
Deadline: ODDS will be collecting feedback until Noon on March 28, 2019. Send feedback to
ODDS.Engagement@state.or.us with the subject "Discovery Profile"

​Annual Functional Needs Assessment

Summary: This is an updated version of the requirements for which assessment needs to be conducted under each circumstance. It also removes the requirement to have SNAP assessments done based on 3 or 5 year scheduleds.

ODDS Questions: Is this policy clear? If not, what information would be needed to clarify?

ODDS will be collecting feedback through 10/5/2018. Please sent responses to this proposal to ODDS.Engagement@state.or.us with "Annual Functional Needs Assessment" as the subject line.

Policy Transmittal: Entering ISP dates in eXPRS

Summary: This PT explains the policy to enter ISP dates into eXPRS. It provides information about the process for entering and the parameters for the eXPRS fields. The "How to" guide provides the technical information for using the eXPRS screens and fields.
ODDS Questions: 
  • Is this Policy clear?
  • If not, what additional information would be needed to clarify?
  • Do the implementation timelines appear reasonable?
  • If not, suggest an alternative timeline.
    Deadline: ODDS will be collecting feedback through October 5, 2018. Please send responses to this proposal to: ODDS.Engagement@state.or.us with “ISP dates in eXPRS” as the subject line.

    Employment services referral and release of information (multi-agency)

    Summary: The multi-agency referral and release of information for employment services was developed with stakeholders from Oregon's Employment First agencies (VR, ODDS, and Education). These referral and release tools, as well as the related training tools, are intended to help streamline the delivery of employment services for people with intellectual and developmental disabilities in Oregon, and ensure individuals have an opportunity to make an informed choice about sharing important information that is relevant to the delivery of employment services.

    ** Note: For best user experience, please download this form to your desktop and open it in Adobe Acrobat Reader.

    ODDS and VR Questions:  

    • Are the training tools and forms easy to understand? If not, what information is needed for clarity?
    • Do you have additional information regarding what may be considered best practice for the process relating to make an referral for employment services? 
    • Do you have additional questions regarding this policy?

    Deadline: Please send responses to this policy proposal to ODDS.Engagement@state.or.us with a subject of "Employment referral" no later than December 31, 2018.

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    Archive

    Interested in ODDS responses to previous draft proposals? Visit our archive page for a copy of the proposed guidance, ODDS's responses, and the final document.

    Stakeholder Groups Forming

    ODDS frequently forms stakeholder groups to work and advise on policy topics. Visit this section to check for opportunities to participate.

    ODDS may limit participation in stakeholder groups based on size of the group and role of participants. ODDS may reach out to stakeholders through other avenues to ensure broad and diverse perspectives are represented.​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​

    Information
    Adult Foster Home Rule Advisory Committee
    ​A stakeholder group focused on making ​temporary 411-360 Adult Foster Home changes permanent is forming. Meeting is October 12, 2018.  Visit  AFH 411-360 Sign Up  to sign up.
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