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ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.
Policy and Guidance Feedback
ODDS is seeking feedback on the following proposed policies or worker guides. ODDS may include specific questions that will help guide our decision making however, we welcome all constructive feedback for improving our policies and guidance. ODDS will respond to comments and suggestions which will be posted with the final version of the policy or worker guide.
Comments or suggestions submitted anonymously may not be included in ODDS's responses to the proposal although the comment or suggestion will be reviewed and considered for improvement to the policy or guidance.
What happens to my feedback?
When the proposal is finalized and published you can find ODDS responses to feedback along with the draft and final guidance on the Archive page
ODDS HCBS On-Site Reviews for Residential Service Settings: Updated Forms and Expectations
Summary: ODDS has simplified the HCBS On-Site Compliance Assessment checklist forms for the field to use. The transmittal clarifies which settings require the use of a checklist form and the frequency of on-site reviews.
Is the policy clear? If not, what additional information is needed to clarify?
Are there any other areas of confusion or concern that need to be addressed specific to the forms, timelines, and expectations included in this document?
Deadline: ODDS will be collecting feedback through November 25, 2019. Please send responses to this proposal to ODDS.Engagement@state.or.us with "HCBS On-Site Reviews" as the subject line.
Death Reporting Process Changes and Update to Death Reporting Worker Guide
Summary: This transmittal instructs that after certification in CAM all CMEs should report deaths as serious incidents in CAM and not with the death report form (0705); ODDS will obsolete form 0705 in January of 2020. The transmittal also announces an update to the death reporting worker guide and provides a new email address for technical assistance requests about client deaths.
ODDS Questions: Is the transmittal clear on how death report submission will change after a CME is certified in CAM? If not, what additional information could be added to clarify?
Deadline: ODDS will be collecting feedback through November 13, 2019. Please send responses to this proposal to ODDS.Engagement@state.or.us with "Death Reports and Worker Guide" as the subject line.
Informational Memorandum: School Residency and Senate Bill 905
Summary: This transmittal describes Senate Bill 905 (SB 905) which passed during the 2019 Oregon Legislative Session. SB 905 impacts school residency determinations for children who live in group or foster homes while their parent/guardian retains guardianship.
ODDS Questions: Is this information clear? If not, please let us know your questions.
Deadline: ODDS will be collecting feedback through November 15, 2019. Please send responses to this proposal to ODDS.Engagement@state.or.us with "SB 905" as the subject line.
The Guide to Assistive Devices and Assistive Technology
Summary: This worker guide explains assistive devices and assistive technology and clarifies eligibility.
Does this guide clearly explain assistive devices and assistive technology? If not, what additional information would be needed to clarify?
Does this guide clearly explain eligibility for an assistive device or assistive technology? If not, what additional information would be needed to clarify?
Does this guide clearly explain how to write a Notice of Planned Action for a requested device that does not qualify as an assistive device or assistive technology? If not, what additional information would be needed to clarify?
Is the flow chart in the appendix of this guide helpful to a case management entity? If not, what additional information would be needed to clarify?
Deadline: ODDS will be collecting feedback through November 12, 2019. Please send responses to this proposal to ODDS.Engagement@state.or.us.
Interested in ODDS responses to previous draft proposals? Visit our archive page for a copy of the proposed guidance, ODDS's responses, and the final document.
Stakeholder Groups Forming
ODDS frequently forms stakeholder groups to work and advise on policy topics. Visit this section to check for opportunities to participate.
ODDS may limit participation in stakeholder groups based on size of the group and role of participants. ODDS may reach out to stakeholders through other avenues to ensure broad and diverse perspectives are represented.
ODDS is seeking participants to pilot the use of self-directed job coaching services (i.e. an independent PSW job coach provider) in combination with an agency for residential services (e.g. 24 hour residential services or foster care residential services).
Particular areas for feedback during this pilot include:
Training and information needed to be the employer and direct the service, to obtain the support needed to be the employer, or to act as a third party employer of record.
Recommendations regarding policy limitations or parameters (e.g. only available when no agency provider can be identified; only when there is an articulable reason why the PSW job coach can best meet the person’s support needs).
The type of guidance needed to request any applicable variance or exception.
What additional training and information is needed for PSW job coaches.
Any other training, guidance, and information that will be needed for ODDS to implement this policy.
Please email: firstname.lastname@example.org
if you or someone you know would be interested in participating in the pilot. Please also email us if you have comments or feedback regarding areas where more information will be needed to implement this policy.
Employment First Policy and Innovation Stakeholder Meetings
ODDS is seeking employment stakeholders to participate in a standing meeting (Employment First Policy & Innovation Stakeholder meetings (formerly sig 2)) that occurs every other month to review in the weeds Employment First policies that impact employment services for individuals with intellectual and developmental disabilities.
It is a good opportunity for regional Employment First leadership to review draft policies that they will then further disseminate and discuss at regional Employment First meetings. The goal is that both the statewide Employment First meetings as well as the regional Employment First meetings will provide an opportunity for stakeholder input, an opportunity to give advance notice and better prepare stakeholders on the proposed policy changes (to better equip stakeholder to provide feedback on policies when they post for public comment), and also better train stakeholders before polices are finalized/published.
Please let me know if you can recommend participants, particularly:
Regional Employment First leadership
Case managers*, particularly those who have specialized experience in employment
Transition Network Facilitators, or other representation from education
ODDS and VR Employment providers
Also, participants shouldn’t be anyone who already participates in the Statewide Executive Order Policy Stakeholder meetings. While the intent and purpose of the EO Stakeholder meeting is a bit higher level, and the EF P&I stakeholder meeting is more “in the weeds”, some of the discussion can be duplicative.
We meet from 2-4 pm, every other month, on the fourth Wednesday of the month. Our next EF P&I Stakeholder meeting is currently scheduled for Wednesday, November 13, from 2-4PM (changed from the regularly scheduled meeting due in part to the Thanksgiving holiday). During 2020, we are currently scheduled to meet during the following months: January, March, May, July, September, November.
Please let us know if you have any questions, or if you (or someone you know), is interested in participating by emailing:
Rules Advisory Committee - Eligibility
ODDS is reviewing the current Eligibility Rule (411-320-0080) and associated definitions (411-320-0020) due to the legislative update that occurred in the 2019 session. The intent of the Rule Advisory Committee is to update language, and clarify the rule - not change eligibility criteria. We anticipate meeting two times - the first to review suggested changes from the legislative workgroup, as well as from Eligibility Specialists. During that meeting we will discuss those changes and make edits as required. The second will be to finalize language and any needed conversation. Please consider signing up.