Developmental Disabilities Provider and Partner Resources

ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.

ODDS posts policy and worker guide proposals for feedback. Here ODDS posts the final version of the policy or worker guide with our proposal and responses to comments and feedback received.​

Policy/Worker Guide

Policy Change Asbestos Testing Prior to the Development of a Scope of Work

Summary: ODDS has implemented a policy change with regards to asbestos testing and home modifications. This policy changes the requirement of the homeowner to submit written proof that there is no asbestos present prior to the development of a scope of work. This policy change will impact any requests for a scope of work received after, and all requests following January 1st, 2021.

Draft:

Final:

  • Transmittal (Pending)
  • The Guide to Home Modifications (Pending)

​DD CME Email Distribution Lists

Summary: ODDS is creating the ability for CME's to add/delete people from the State's Outlook email groups. In order to create the groups, ODDS is asking for some preliminary contacts to build into the specific distribution groups.  

Draft:

Long-Term Care Community Nursing (LTCCN) and Direct Nursing Services (DNS) During Employment or DSA Services

Summary: ODDS is publishing this Worker’s Guides related to LTCCN services in employment and DSA settings. This is to clarify the following:
1. LTCCN and Direct Nursing Services, funded through Medicaid and ODHS, is available to use when a person eligible for ODDS services is working or using services in an employment or DSA setting.
2. These updates will be effective when the Centers for Medicare and Medicaid Services (CMS) approves the related K plan changes.

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Final:

Updates to Resuming Developmental Disabilities Eligibility Redeterminations

Summary: The DD-PT-21-008 “Resuming Developmental Disabilities Eligibility Redeterminations” policy has been updated to add consistency with the Case Management Entity Reopening Guide and clarity for CDDP eligibility determinations that result in adverse actions. Updated policies for Eligibility Specialists to follow have been added for when an individual is redetermined as no longer eligible, and is eligible for Medicaid based on I/DD eligibility long-term care service needs.

Draft Transmittal: Resuming Developmental Disabilities Eligibility Redeterminations (UPDATED)

Proposed Changes to ODDS Job Coaching Guidance

Summary: ODDS is revising guidance related to ODDS Job Coaching. The focus of these changes is to clarify when and how to access ODDS Initial Job Coaching when a person is not connected to VR and VR services are unavailable. This may happen, for example, if a person obtains a job on their own, or during Employment Path services. ODDS is also updating other related guidance, including the ODDS Job Coaching Worker’s Guide.

Draft:

Community Transportation Worker's Guides

Summary: ODDS is updating the Worker's Guides related to Community Transportation. This includes the following changes:
1. Creating a Stand-Alone Worker's Guide for Local Match
2. Expanding Local Match to Brokerages
3. Clarifying that Community Transportation may be used if related to a goal in the ISP.

It is ODDS' intention that this draft incorporates and addresses public comments received in response to earlier drafts.

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​DD Eligibility Specialist Core Competency Reviews

Summary: ODDS is requesting feedback on the DD Eligibility Specialist (ES) Core Competency Reviews policy transmittal and draft tools for core competency reviews. 

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Final:

Employment Services While Using SACU Services

Summary: ODDS is publishing this Worker’s Guide to clarify individuals using SACU supports may also access employment services through ODDS or VR.

Draft Worker's Guide - Employment Services While Also Using SACU Services

OTIS Child In-Care Abuse Investigation Rules

Summary: Following notice of rulemaking, the child abuse investigations of child foster homes regulated by ODDS (CFH-DD) have been transferred to the Office of Training Investigation and Safety (OTIS). This change aligns with OTIS specializing in conducting child abuse investigations that involve paid staff, teachers, and other professional caregivers.

Draft:

Final:

  • Transmittal (Pending)

Host Home Services Worker’s Guide

Summary: The Host Home Worker’s Guide is designed to outline and provide technical assistance regarding Host Home services for children. This Worker’s Guide provides guidance on documentation processes to Case Management Entities (CME) who are referring children to Host Homes, completing documentation for children moving into Host Homes and for case management of Host Homes.

Draft:

ONA Dual Roles Timeline Extension

Summary: ODDS is requesting feedback on an update to an existing policy to extend the time for people to have both the ONA assessor and SC/PA roles. 

Draft Transmittal: ONA Assessor's with Dual Roles

Additional Training Requirements for ONA Assessors

Summary: The required training for certified ONA assessors will include shadowing a Quality Assurance Trainer (QAT) and being shadowed by a QAT while conducting an ONA.

Draft Transmittal: Shadowing and Guidance for New Assessors

Resuming In-Person Contact: Draft Re-opening Guide Update

Summary: This draft update to the Case Management Entity COVID-19 Reopening Guide describes a phased approach to resuming annual in-person contact with some limits and special considerations.

Draft: Resuming In-Person Contacts

​Host Home Notification Form and Host Home Update Reporting Form

Summary: ODDS Host Homes is a new residential service and ODDS Notification form for Children Entering Host Homes  (Form Number TBD) is required for entry. ODDS Host Home Update Reporting Form (Form Number TBD) is required for updates to a child’s status in Host Homes.

Draft:

Learning Management System Contingency Plan Worker’s Guide and Policy Transmittal

Summary: This Worker’s Guide is designed to provide options in the event that for any reason the state Learning Management System (currently iLearn, soon to be Workday) is not available. This could be due to maintenance, etc. The associated Policy Transmittal announces the release of this Worker’s Guide and also provides guidance on how the contingency plan may be used during the iLearn to Workday transition.

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Final:

Residential and CME Reopening Guide Updates – Provider Rates

Summary: Through the pandemic, provider agency rates have not been reduced when an individual’s support needs decrease.  Provider rate reductions will resume.  COVID-related exceptions are to be reviewed for on-going need.  COVID-related exceptions will be requested using the typical exception form, DHS 0514DD.

Draft:

Final:

ORS 427 Civil Commitment Worker Guide

Summary: ODDS is requesting feedback on the ORS 427 Civil Commitment Worker Guide.

Draft:

Final:

Host Homes - Policy Update - Application of Standards for Licensing of Host Home Settings - Windows

Summary: As ODDS has begun licensing Host Home settings, it has been determined that specific Oregon Administrative Rule (OAR) requirements related to window dimensions in the Host Home 411-348 rule may present a barrier for the licensing of Host Homes. ODDS is proposing the use of the standards contained in the transmittal for windows in Host Homes settings.

ODDS is requesting feedback specific to understanding how the standards apply in licensing of Host Homes and if there is any need for clarification of the policy transmittal language. Additionally, ODDS would like feedback regarding any potential safety concerns with adopting the standards contained in the transmittal.

Draft Transmittal: ODDS Host Homes - Environmental Standards - Windows and Exit Doors for Bedrooms Occupied by Child Receiving Services

Verification of Child’s Health Care Plan During Health Care Visits

Summary: Children enrolled in foster care and 24-hour residential services have often been denied health care services due to the child’s medical card not being presented at the time of service.  While the Oregon Health Authority (OHA) does not require health care providers to be presented with a child's medical card to receive health care, there are health care providers that have required the medical card be presented for the child to receive health care services. To address this issue, OHA issued clarification in their January 22, 2021 bulletin. The purpose of this transmittal is to educate child foster home and 24-hour residential providers about this OHA policy and provide them with information to share with health care providers in the event they are asked to present a child's medical card.

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Final:

Community Developmental Disabilities Program (CDDP) User Guides for the new OregONEligibility (ONE) Medicaid Application for Children’s Foster Care and In-Home Services

Summary: Prior to being enrolled in K Plan or waiver services, a child must be determined eligible for Medicaid.  All applications for Medicaid must be processed in the OregONEligibility (ONE) system.  These user guides, written by workgroups comprised of representation from CDDPs, Office of Developmental Disabilities Services (ODDS), Aging and People with Disabilities (APD),and Presumptive Medicaid Disability Determination Team (PMDDT), provide guidance to CDDPs who may be completing service eligibility and/or enrollment information in eXPRS and assisting families with application for Medicaid in ONE.

ONE is designed to streamline the Medicaid eligibility process and make it more efficient for individuals and families to access Medicaid-funded services. ONE will be used to determine the family or child’s eligibility for Medicaid and will consider all the different ways a child with I/DD might qualify for Medicaid. ONE may also identify eligibility for other state services, such as food and cash assistance programs through Aging and People with Disabilities (APD), Self Sufficiency Programs and Employment services.

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Updated Action Request Regarding Incident Management Team Reporting

Summary: Action Request DD-AR-21-002 is being updated with changes to align reporting quarters to match the federal waiver year.

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Final:

​Updates to the Centralized Abuse Management (CAM) System

Summary: The Centralized Abuse Management (CAM) system is undergoing updates through the Salesforce vendor, the platform upon which CAM is built.

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Final:

Training Requirements for ONA Case Manager Assessments

Summary: The required training for services coordinators and personal agents will now be completed using the state approved learning management system. No more in person or webinars will be offered to complete the training.

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Updates to the Guide to Assistive Devices and Assistive Technology

Summary: The Guide to Assistive Devices and Assistive Technology is being updated to include personal hygiene wipes and cleaning supplies to the list of items exempt from the requirement to have a written denial from the Individual’s health insurance provider.

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Vocational Rehabilitation and ODDS Crosswalk of Services with VR Services Addendum

 

Summary: Vocational Rehabilitation (VR) and ODDS are requesting feedback on a new resource tool/desktop reference for employment services. VR and ODDS created an employment services crosswalk with VR services Addendum in order to assist teams with employment service planning. This is a reference for VR Counselors, Service Coordinators/Personal Agents (SCs/PAs), and Employment Providers/Agencies to use in employment service planning with individuals related to competitive integrated employment.

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Final:

ODDS D&E Case Consultation Worker Guide and Consultation Request Form

Summary: This worker guide articulates the steps a CDDP Eligibility Specialist should consider when requesting a case consultation from the ODDS Diagnosis and Evaluations Coordinator. In addition, this guide provides a step-by-step sequence for requesting a formal case consultation.
 
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Final:

National Core Indicators 2020 Staff Stability Survey Requirement


Summary: This action request is to alert providers that ODDS will be participating in the National Core Indicators Staff Stability Survey in 2021. It provides detail about who is required to participate, why they must participate, how they are to complete the request, and when they have to complete the required action.

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Compass Project - Children’s 24-Hour Residential Rate Model Staffing Assumptions

Summary: ODDS has established and implemented a new rate model for Children’s 24-Hour Residential Service Settings. With the transition to the new rate model, there have been many questions about the amount of staffing hours funded in the rate model and how the support hour assumptions apply in staffing a home. 

The document being proposed for review is a draft explanation of the staffing hour assumptions and how the hours may be applied to supporting children in the 24-hour setting.

ODDS is requesting feedback specific to explanation of staffing hour assumptions and guiding understanding of how the established rate model hours may be used to address individual support needs in consideration of the available staffing resources, including individualized supports and shared staffing available.

Draft Rate Model Average Daily Staffing Assumptions for Children's 24-Hour Residential Settings

Solicitation for CAM Testers

Summary: CAM is currently undergoing changes that encompass increased system security, Roles and Profiles of a user and enhancement features. Before changes can be pushed into CAMs production environment, these changes must be tested in our sandbox environment. This is a great opportunity for users to familiarize themselves with upcoming changes to the system before they are made.

Draft Transmittal: Solicitation for CAM Testers

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