Developmental Disabilities Provider and Partner Resources

ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.

ODDS posts policy and worker guide proposals for feedback. Here ODDS posts the final version of the policy or worker guide with our proposal and responses to comments and feedback received.​

Policy/Worker Guide

Eligibility Specialist Witness Testimony in Administrative Hearings

Summary: This transmittal articulates that ODDS will now have CDDP Eligibility Specialists provide expert witness testimony when an applicant who has been found ineligible for developmental disabilities services requests an administrative hearing. These Administrative Hearings will include both initial denials and redeterminations of eligibility decisions. The Eligibility Specialist will testify to the merits of the case for the eligibility denial based on Oregon Administrative Rule 411-320.

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Host Home Services Worker’s Guide

Summary: The Host Home Worker’s Guide is designed to outline and provide technical assistance regarding Host Home services for children. This Worker’s Guide provides guidance on documentation processes to Case Management Entities (CME) who are referring children to Host Homes, completing documentation for children moving into Host Homes and for case management of Host Homes.

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​Host Home Notification Form and Host Home Update Reporting Form

Summary: ODDS Host Homes is a new residential service and ODDS Notification form for Children Entering Host Homes  (Form Number TBD) is required for entry. ODDS Host Home Update Reporting Form (Form Number TBD) is required for updates to a child’s status in Host Homes.

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Developmental Disabilities Child Placement Agreement

Summary: Developmental Disabilities Child Placement Agreement has been updated to include Host Homes. Please discard all prior versions.

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Inactivating Personal Support Workers

Summary: This transmittal gives details for how ODDS is inactivating Personal Support Workers (PSWs) in eXPRS and PPL. Providers may potentially be impacted, as well as CMEs, and clients with PSWs. We are inactivating providers per rule. 

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OTIS Child In-Care Abuse Investigation Rules

Summary: Following notice of rulemaking, the child abuse investigations of child foster homes regulated by ODDS (CFH-DD) have been transferred to the Office of Training Investigation and Safety (OTIS). This change aligns with OTIS specializing in conducting child abuse investigations that involve paid staff, teachers, and other professional caregivers.

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Direct Nursing Services - Medicaid Provider Enrollment

Summary: The policy transmittal refers to an update to Direct Nursing Services (DNS) Provider Enrollment Worker Guide for Case Management Entities involved with individuals eligible for DNS. The worker guide identifies a new category of DNS provider and describes enrollment instructions for the new provider type called Direct Nursing Services Agencies (DNSA).

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New Proposed Worker’s Guide Regarding ODDS Job Coaching for Supported Self-Employment

Summary: ODDS is proposing to publish a new worker’s guide regarding ODDS Job Coaching for Supported Self-Employment. This will align ODDS guidance regarding supported self-employment with VR supported self-employment.

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DD Licensing’s New Payment Portal System for Adult Foster Homes, 24 Hour Residential Settings for Adults and Children, and Host Homes

Summary: Licensing has created an online payment portal designed for Providers delivering 24 Hour Residential care, Adult Foster Home care, and Host Home care. This new payment portal system allows a provider to pay their licensing fees directly online.

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NCI 2021 Adult In-Person Survey Requirements

Summary: The annual NCI Adult In-Person Survey cannot be completed without specific information obtained from CDDP and Brokerage personnel. Each Case Management Entity will be sent a spreadsheet of people included in the annual NCI AIP random sample and asked to return it to ODDS no later than November 15, 2021. This transmittal will have a workload impact on CDDP and Brokerage personnel, particularly Personal Agents and Services Coordinators.

Draft Transmittal: NCI 2021 Adult In-Person Survey Requirement

Updates to Resuming Developmental Disabilities Eligibility Redeterminations

Summary: The DD-PT-21-008 “Resuming Developmental Disabilities Eligibility Redeterminations” policy has been updated to add consistency with the Case Management Entity Reopening Guide and clarity for CDDP eligibility determinations that result in adverse actions. Updated policies for Eligibility Specialists to follow have been added for when an individual is redetermined as no longer eligible, and is eligible for Medicaid based on I/DD eligibility long-term care service needs.

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Temporary Exceptional Transition Rate Requests for Children Entering 24-Hour Residential Program Settings for the First Time

Summary: ODDS is introducing an exception option for situations where a child is entering into a 24-Hour Residential Setting placement for the first time and additional funding is necessary to ensure a safe transition with adequate support to meet the child's intensive needs.  The policy transmittal provides an overview.  The worker guide explains policy, criteria, and process for submitting an exceptional transition rate.  The exception form is the required documentation to submit to ODDS.
 
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Policy Change Asbestos Testing Prior to the Development of a Scope of Work

Summary: ODDS has implemented a policy change with regards to asbestos testing and home modifications. This policy changes the requirement of the homeowner to submit written proof that there is no asbestos present prior to the development of a scope of work. This policy change will impact any requests for a scope of work received after, and all requests following January 1st, 2021.

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ONA Assessor Qualifications and Training

Summary: This policy transmittal impacts those who conduct Oregon Needs Assessments (ONA) as certified assessors.

Draft Transmittal: ONA Assessor Qualifications and Training

Update to The Guide to Assistive Devices and Assistive Technology - Sensory Manipulatives

Summary: The Guide to Assistive Devices and Assistive Technology is being updated to indicate that sensory manipulatives will no longer need a written denial from the health insurance provider to consider ODDS Funding.

Draft Transmittal: Update to The Guide to Assistive Devices and Assistive Technology - Sensory Manipulates

​DD CME Email Distribution Lists

Summary: ODDS is creating the ability for CME's to add/delete people from the State's Outlook email groups. In order to create the groups, ODDS is asking for some preliminary contacts to build into the specific distribution groups.  

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eXPRS Eligibility Draft Intakes

Summary: This action request communicates inactive eXPRS eligibility lines that are in draft intake status, and actions CDDP staff must take to resolve eXPRS draft intake eligibility lines which are not actively in the eligibility determination process. The actions must be completed by August 31, 2021.

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Long-Term Care Community Nursing (LTCCN) and Direct Nursing Services (DNS) During Employment or DSA Services

Summary: ODDS is publishing this Worker’s Guides related to LTCCN services in employment and DSA settings. This is to clarify the following:
1. LTCCN and Direct Nursing Services, funded through Medicaid and ODHS, is available to use when a person eligible for ODDS services is working or using services in an employment or DSA setting.
2. These updates will be effective when the Centers for Medicare and Medicaid Services (CMS) approves the related K plan changes.

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Proposed Changes to ODDS Job Coaching Guidance

Summary: ODDS is revising guidance related to ODDS Job Coaching. The focus of these changes is to clarify when and how to access ODDS Initial Job Coaching when a person is not connected to VR and VR services are unavailable. This may happen, for example, if a person obtains a job on their own, or during Employment Path services. ODDS is also updating other related guidance, including the ODDS Job Coaching Worker’s Guide.

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Community Transportation Worker's Guides

Summary: ODDS is updating the Worker's Guides related to Community Transportation. This includes the following changes:
1. Creating a Stand-Alone Worker's Guide for Local Match
2. Expanding Local Match to Brokerages
3. Clarifying that Community Transportation may be used if related to a goal in the ISP.

It is ODDS' intention that this draft incorporates and addresses public comments received in response to earlier drafts.

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​DD Eligibility Specialist Core Competency Reviews

Summary: ODDS is requesting feedback on the DD Eligibility Specialist (ES) Core Competency Reviews policy transmittal and draft tools for core competency reviews. 

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Employment Services While Using SACU Services

Summary: ODDS is publishing this Worker’s Guide to clarify individuals using SACU supports may also access employment services through ODDS or VR.

Draft Worker's Guide - Employment Services While Also Using SACU Services

ONA Dual Roles Timeline Extension

Summary: ODDS is requesting feedback on an update to an existing policy to extend the time for people to have both the ONA assessor and SC/PA roles. 

Draft Transmittal: ONA Assessor's with Dual Roles

Additional Training Requirements for ONA Assessors

Summary: The required training for certified ONA assessors will include shadowing a Quality Assurance Trainer (QAT) and being shadowed by a QAT while conducting an ONA.

Draft Transmittal: Shadowing and Guidance for New Assessors

Resuming In-Person Contact: Draft Re-opening Guide Update

Summary: This draft update to the Case Management Entity COVID-19 Reopening Guide describes a phased approach to resuming annual in-person contact with some limits and special considerations.

Draft: Resuming In-Person Contacts

Learning Management System Contingency Plan Worker’s Guide and Policy Transmittal

Summary: This Worker’s Guide is designed to provide options in the event that for any reason the state Learning Management System (currently iLearn, soon to be Workday) is not available. This could be due to maintenance, etc. The associated Policy Transmittal announces the release of this Worker’s Guide and also provides guidance on how the contingency plan may be used during the iLearn to Workday transition.

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Residential and CME Reopening Guide Updates – Provider Rates

Summary: Through the pandemic, provider agency rates have not been reduced when an individual’s support needs decrease.  Provider rate reductions will resume.  COVID-related exceptions are to be reviewed for on-going need.  COVID-related exceptions will be requested using the typical exception form, DHS 0514DD.

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ORS 427 Civil Commitment Worker Guide

Summary: ODDS is requesting feedback on the ORS 427 Civil Commitment Worker Guide.

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Host Homes - Policy Update - Application of Standards for Licensing of Host Home Settings - Windows

Summary: As ODDS has begun licensing Host Home settings, it has been determined that specific Oregon Administrative Rule (OAR) requirements related to window dimensions in the Host Home 411-348 rule may present a barrier for the licensing of Host Homes. ODDS is proposing the use of the standards contained in the transmittal for windows in Host Homes settings.

ODDS is requesting feedback specific to understanding how the standards apply in licensing of Host Homes and if there is any need for clarification of the policy transmittal language. Additionally, ODDS would like feedback regarding any potential safety concerns with adopting the standards contained in the transmittal.

Draft Transmittal: ODDS Host Homes - Environmental Standards - Windows and Exit Doors for Bedrooms Occupied by Child Receiving Services

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