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Developmental Disabilities Provider and Partner Resources

​ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.

ODDS posts policy and worker guide proposals for feedback. Here ODDS posts the final version of the policy or worker guide with our proposal and responses to comments and feedback received.​

Policy/Worker Guide

New Proposed ODDS Worker’s Guide for Remote Employment and DSA Services

Summary: ODDS is proposing to publish a new worker’s guide regarding Remote ODDS Employment and DSA Services.

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Guide to Professional Behavior Services

Summary: This is an update to the Professional Behavior Services Guide which supplements information available in applicable Oregon Administrative Rules (OAR) chapter 411, divisions 304-Professional Behavior Services and 317-Definitions to assist service coordinators, personal agents, and behavior professionals in understanding, authorizing, invoicing, approving and/or monitoring professional behavior services.

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  • Pending

Job Coaching and On the Job Attendant Care

Summary: ODDS is proposing to publish new guidance regarding On the Job Attendant Care to describe circumstances under which the service may be used for attendant or personal care support needs (to meet activities of daily living support needs) when a person is connected to VR.

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Prohibition on Dual Licenses/Certifications in ODDS Foster Homes

Summary: The ODDS licensing office will no longer permit more than one license or certification at one foster home (adult or child) site. This could impact children foster providers who have young adults turning age 21 with other younger children in the home who want to continue to support children and adults in one home as well as licensors and certifiers working with these providers.

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24-Hour Residential and Foster Care Settings
Policy Clarification - Residency in 24-Hour Residential Program Setting Homes

Summary: ODDS is issuing a transmittal to clarify standards for residency and occupancy in 24-Hour Residential Program Settings. The transmittal provides clarification on who may reside in a 24-hour residential program setting home and which type of license is appropriate for a home depending on the nature of occupancy.

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State Email Distribution Groups

Summary: ODDS has created email distribution lists for various types of work and positions. Each CME has had their Information Technology (IT) employee work with ODDS to create access to the distribution groups. ODDS will begin using the email distribution lists to communicate with each group in February 2023. CMEs need to enter staff emails into the email distribution lists if they want staff to receive emails specific to the position.

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ODDS COVID-19 Policy Guide Updates

Summary: ODDS has revised the COVID-19 Policy Guide. The following changes are proposed in this update:
• Clarification on masks in group DSA or employment settings.
• An end date for reimbursement-eligible PPE purposes to CMEs and a due date for outstanding invoices.
• Correction on in-person site visits for DSA and employment settings.
• Added link to PT-22-081 on attendant care and school.
• Removed section regarding background check updates as background checks have resumed.

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ODDS Eligibility Determinations Over 90 Days

Summary: This policy provides clarifications for Community Developmental Disabilities Program (CDDP) staff who perform or supervise eligibility related duties, including Eligibility Specialists. Prior to 2014, Oregon Administrative Rule (OAR) 411-320 included language requiring CDDPs to send written notification and document mutual agreement when a determination cannot be completed within 90 days of the intake. This policy outlines there is no longer a requirement to perform these actions and offers recommendations for eligibility staff when a timely determination cannot be made.

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Eligibility Core Competency Reviews

Summary: This Policy Transmittal is to update Eligibility Core Competency Reviews. Beginning 10/6/2022, ODDS will implement a Core Competency Quiz to be completed by new Eligibility Specialists following completion of the Core Competency Training. This will allow a new Eligibility Specialist to meet initial core competency without being required to have file reviews. This impacts Eligibility Specialists (ES), ES Supervisors, and Program Managers.

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Employment Services While Using SACU Services

Summary: ODDS is publishing this Worker’s Guide to clarify individuals using SACU supports may also access employment services through ODDS or VR.

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Flag Condition Desk Reviews

Summary: ODDS will resume Oregon Needs Assessment (ONA) flag condition desk reviews in September 2022. These were paused in the Fall 2021 during CME and provider staffing shortages.

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National Core Indicators (NCI) 2022 Adult In-Person Survey Requirement

Summary: The annual NCI Adult In-Person Survey cannot be completed without specific contact information and background information obtained from CDDP and Brokerage personnel. Each Case Management Entity will be sent a spreadsheet of people included in the annual NCI AIP random sample and asked to return it to ODDS no later than November 15, 2022. This transmittal will have a workload impact on CDDP and Brokerage personnel, particularly Personal Agents and Services Coordinators.

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Expenditure Guidelines v.15

Summary: A policy change was made to allow individuals who get services in multiple settings (Residential and Employment, for example) to be able to access additional hours of Professional Behavior Services without a Department approved exception. NTE amounts for OR570 were updated to no longer reflect a 5% temporary rate increase to be consistent with the rest of the document. Only the PBS portion is posted for review.

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Accessing GIS Mapping System

Summary: ODDS is working with the Office of Resiliency and Emergency Management (OREM) in developing a Geographical Information System (GIS) map that is inclusive of addresses of individuals in all DD service settings for emergency preparedness and response purposes. Case Management Entities (CMEs) need to identify up to 3 staff to be given a P-Number to access the GIS Map.

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Attendant Care and Parents with Developmental Disabilities Worker Guide

Summary: This worker guide is to provide service coordinators and personal agents more information on offering and authorizing attendant care when supporting parents with developmental disabilities in their parenting needs and goals.

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American Rescue Plan Act (ARPA)
Nursing Capacity Restoration & Expansion Grant Design

Summary: ODDS is seeking input from those who provide or receive ODDS funded nursing services through a survey on how to prioritize $1 million of funding to restore and expand capacity of ODDS nursing services.

Feedback: Feedback was collected through July 31, 2022 using an online survey. Feedback will be considered in the development of the funding proposal. ODDS will not be responding to comments and suggestions submitted through the survey. If you have questions about ARPA grant funding through ODDS, email oddsarpa.funding@odhsoha.oregon.gov​.

Billable Services for Relief Care in a Camp Setting

Summary: This policy transmittal provides clarification on what services providers can and cannot bill for in a camp setting that is funded as Relief Care and what services providers can and cannot charge individuals and families to participate. This guidance does not apply to community camps that are not ODDS providers.

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ODDS Expenditure Guidelines Version 14 for 7/1/22

Summary: ODDS is implementing new rates for several services effective 7/1/22. Though many of these will auto-populate in eXPRS, CMEs and others should be aware of them. The expenditure guidelines will become the rate schedule for ODDS. They contain reference and explanation for new modifiers for some procedure codes in eXPRS. Other policy clarifications have been made as needed.

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Healthier Oregon Program (HOP)

Summary: This policy transmittal announces the start of HOP and provides case management entities with information about it.

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24-Hour Residential Agency Contact Email Address in eXPRS

Summary: ODDS is requesting that SE50 agencies check the contact email address listed in eXPRS. ODDS will utilize agency contact information in eXPRS to notify providers of Service Group (SG) changes and other information as needed. If an individual’s ONA changes the Service Group, the Service Group change notification will be emailed to the contact identified in eXPRS, in accordance with ORS 427.115. This process will keep providers informed of any change to a resident’s rate.

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Mandatory Medicaid Agency Orientation

Summary: This Policy Transmittal clarifies temporary emergency Oregon Administrative Rule (OAR) being implemented July 1, 2022. The new OAR will require a Department approved orientation to be completed by new applicants seeking to be certified as a Medicaid Agency and new Executive Directors of currently certified agencies. This transmittal identifies the approved orientation, provides registration information, and defines the requirements that must be met to complete the orientation.

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New Proposed ODDS Worker’s Guide for Community Transportation Services

Summary: ODDS is proposing to publish a new worker’s guide regarding Community Transportation Services. This guidance would go into effect 7/1/2022. Implementation of the new COMPASS transportation rate, as well as the migration of DD53 transportation services to Plan of Care are included.

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ODDS Process for Individuals Releasing from Oregon Department of Corrections Facilities

Summary: This guide is for use by Case Management Entities when an individual is releasing from the Oregon Department of Corrections system and returning to the community.

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New Proposed Worker’s Guide Regarding Individualized 1:1 Employment Path Services

Summary: ODDS is proposing to publish a new worker’s guide regarding individualized 1:1 Employment Path Services.

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New Proposed Policies and Procedures for Oregon Project Search

Summary: ODDS and VR are proposing to publish new policies and procedures for Oregon Project Search.

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Policy guidance to CDDP and OTIS staff responsible for completing interviews as part of the investigation process associated with reports of alleged abuse and neglect

Summary: ODDS and the Office of Training, Investigation and Safety (OTIS) are providing policy guidance to Community Developmental Disabilities Programs (CDDP) and OTIS staff responsible for completing investigations associated with reports of alleged abuse and neglect. This policy provides guidance to investigators regarding the requirement to audio record interviews with victims, witnesses, and accused persons/providers. Audio recorded interviews supplement and assist investigators in ensuring the accuracy of the information captured during interviews. Individuals interviewed in abuse investigations come from a variety of backgrounds and environments. To ensure equity in investigations, investigators must consider personal, cultural, and professional sensitivities when interviewing and recording.

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2022 Update: ODDS Guide to Professional Behavior Services

Summary: This worker guide for case management entities and behavior professionals includes information on authorizing, delivering, invoicing, and approving professional behavior services. It has been revised throughout and updated to reflect requirements from Senate Bill 710, Compass project “unbundling”, and July 1, 2022 rule changes.

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Emergency Management Survey

Summary: ODDS is opening a survey on May 12, 2022 for County DD Program Managers and Support Services Brokerage Directors to complete by May 27, 2022. This quick survey is intended to capture current information about relationships with local emergency management offices.

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American Rescue Plan Act (ARPA)
Diversity, Equity and Inclusion Grant Design

Summary: ODDS seeks input on how to prioritize and disburse up to $6 million in grant funds to support service equity goals laid out in ODDS’ strategic plan and ODHS Equity North Star. Specifically, survey responses will be used to help ODDS decide how grants will be designed to reach, engage, partner with and provide support to Oregonians with intellectual and developmental disabilities (I/DD) who have experienced barriers accessing services and supports, especially people of color and those who are LGBTQIA2S+ (lesbian, gay, bisexual, transgender, queer or questioning, intersex, asexual or ally and two-spirited) persons.

This funding will be available through June 2023 and is made possible by federal and state matched funds.

Feedback: Feedback was submitted through May 11, 2022 using an online survey. Feedback will be considered in the development of the funding proposal. ODDS will not be responding to comments and suggestions submitted through the survey. If you have questions about ARPA grant funding through ODDS, please email ODDSARPA.funding@dhsoha.state.or.us.

ODDS Funding Review and Exceptions Guide

Summary: This worker guide is a reference tool for exceptions and funding review requests submitted to ODDS. The guide details the process as well as policy information for each exception type. The ODDS Exceptions Guide is being reviewed in anticipation of release with the updated ODDS Exceptions Form in March 2022. The new form will allow for multiple types of exceptions to be requested using the same document and includes targeted questions for each exception type to streamline the process.

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