Developmental Disabilities Provider and Partner Resources

ODDS is committed to engaging with individuals, families, providers, and case management partners to gather feedback on policy and guidance proposals.

ODDS posts policy and worker guide proposals for feedback. Here ODDS posts the final version of the policy or worker guide with our proposal and responses to comments and feedback received.​

Policy/Worker Guide

ODDS Expenditure Guidelines Version 14 for 7/1/22

Summary: ODDS is implementing new rates for several services effective 7/1/22. Though many of these will auto-populate in eXPRS, CMEs and others should be aware of them. The expenditure guidelines will become the rate schedule for ODDS. They contain reference and explanation for new modifiers for some procedure codes in eXPRS. Other policy clarifications have been made as needed.

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  • DD-PT-22-063 Expenditure Guidelines Version 14

Healthier Oregon Program (HOP)

Summary: This policy transmittal announces the start of HOP and provides case management entities with information about it.

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Mandatory Medicaid Agency Orientation

Summary: This Policy Transmittal clarifies temporary emergency Oregon Administrative Rule (OAR) being implemented July 1, 2022. The new OAR will require a Department approved orientation to be completed by new applicants seeking to be certified as a Medicaid Agency and new Executive Directors of currently certified agencies. This transmittal identifies the approved orientation, provides registration information, and defines the requirements that must be met to complete the orientation.

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New Proposed ODDS Worker’s Guide for Community Transportation Services

Summary: ODDS is proposing to publish a new worker’s guide regarding Community Transportation Services. This guidance would go into effect 7/1/2022. Implementation of the new COMPASS transportation rate, as well as the migration of DD53 transportation services to Plan of Care are included.

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Billable Services for Relief Care in a Camp Setting

Summary: This policy transmittal provides clarification on what services providers can and cannot bill for in a camp setting that is funded as Relief Care and what services providers can and cannot charge individuals and families to participate. This guidance does not apply to community camps that are not ODDS providers.

Draft Transmittal: Billable Services for Relief Care in a Camp Setting

ODDS Process for Individuals Releasing from Oregon Department of Corrections Facilities

Summary: This guide is for use by Case Management Entities when an individual is releasing from the Oregon Department of Corrections system and returning to the community.

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ODDS Eligibility Determinations Over 90 Days

Summary: This policy provides clarifications for Community Developmental Disabilities Program (CDDP) staff who perform or supervise eligibility related duties, including Eligibility Specialists. Prior to 2014, Oregon Administrative Rule (OAR) 411-320 included language requiring CDDPs to send written notification and document mutual agreement when a determination cannot be completed within 90 days of the intake. This policy outlines there is no longer a requirement to perform these actions and offers recommendations for eligibility staff when a timely determination cannot be made.

Draft Transmittal: Eligibility Determinations Exceeding 90 Days

Attendant Care and Parents with Developmental Disabilities Worker Guide

Summary: This worker guide is to provide service coordinators and personal agents more information on offering and authorizing attendant care when supporting parents with developmental disabilities in their parenting needs and goals.

Draft Worker Guide: Attendant Care and Parents with I/DD

New Proposed Worker’s Guide Regarding Individualized 1:1 Employment Path Services

Summary: ODDS is proposing to publish a new worker’s guide regarding individualized 1:1 Employment Path Services.

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New Proposed Policies and Procedures for Oregon Project Search

Summary: ODDS and VR are proposing to publish new policies and procedures for Oregon Project Search.

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Policy guidance to CDDP and OTIS staff responsible for completing interviews as part of the investigation process associated with reports of alleged abuse and neglect

Summary: ODDS and the Office of Training, Investigation and Safety (OTIS) are providing policy guidance to Community Developmental Disabilities Programs (CDDP) and OTIS staff responsible for completing investigations associated with reports of alleged abuse and neglect. This policy provides guidance to investigators regarding the requirement to audio record interviews with victims, witnesses, and accused persons/providers. Audio recorded interviews supplement and assist investigators in ensuring the accuracy of the information captured during interviews. Individuals interviewed in abuse investigations come from a variety of backgrounds and environments. To ensure equity in investigations, investigators must consider personal, cultural, and professional sensitivities when interviewing and recording.

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2022 Update: ODDS Guide to Professional Behavior Services

Summary: This worker guide for case management entities and behavior professionals includes information on authorizing, delivering, invoicing, and approving professional behavior services. It has been revised throughout and updated to reflect requirements from Senate Bill 710, Compass project “unbundling”, and July 1, 2022 rule changes.

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Emergency Management Survey

Summary: ODDS is opening a survey on May 12, 2022 for County DD Program Managers and Support Services Brokerage Directors to complete by May 27, 2022. This quick survey is intended to capture current information about relationships with local emergency management offices.

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American Rescue Plan Act (ARPA)
Diversity, Equity and Inclusion Grant Design

Summary: ODDS seeks input on how to prioritize and disburse up to $6 million in grant funds to support service equity goals laid out in ODDS’ strategic plan and ODHS Equity North Star. Specifically, survey responses will be used to help ODDS decide how grants will be designed to reach, engage, partner with and provide support to Oregonians with intellectual and developmental disabilities (I/DD) who have experienced barriers accessing services and supports, especially people of color and those who are LGBTQIA2S+ (lesbian, gay, bisexual, transgender, queer or questioning, intersex, asexual or ally and two-spirited) persons.

This funding will be available through June 2023 and is made possible by federal and state matched funds.

Feedback: Feedback was submitted through May 11, 2022 using an online survey. Feedback will be considered in the development of the funding proposal. ODDS will not be responding to comments and suggestions submitted through the survey. If you have questions about ARPA grant funding through ODDS, please email ODDSARPA.funding@dhsoha.state.or.us.

ODDS Funding Review and Exceptions Guide

Summary: This worker guide is a reference tool for exceptions and funding review requests submitted to ODDS. The guide details the process as well as policy information for each exception type. The ODDS Exceptions Guide is being reviewed in anticipation of release with the updated ODDS Exceptions Form in March 2022. The new form will allow for multiple types of exceptions to be requested using the same document and includes targeted questions for each exception type to streamline the process.

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Rate and Dates - Timelines for Provider Agency Rate Changes

Summary: This worker guide is a reference tool to inform the field of the timeline for changes in provider agency rates, usually as a result of a new ONA assessment completed by a certified ONA assessor. This guide provides an explanation of when a rate will increase or decrease and how exceptions may factor into these timelines.

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Unbundling Professional Behavior Services (PBS) and Direct Nursing Services (DNS) from 24-Hour Residential Services

Summary: On July 1, 2022, new rate models will be implemented for certain services. The current rate model for 24-hour residential services includes money for PBS and DNS. The new rate model does not. An individual in a 24-hour residential setting who needs either of those services will have to have an ISP that identifies them as separate services, and they will need to be authorized separately in eXPRS. These authorizations must be completed by June 30, 2022.

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American Rescue Plan Act (ARPA)
Funding for HIPAA Approved Technology Grant Design

Summary: ODDS is seeking input on how to prioritize $10 million of funding to help case management entities and providers continue offering services or supports that will require HIPAA compliance once the public health emergency ends. This funding will be available during 2022 and is made possible by federal and state matched funds.

Feedback: Feedback was submitted through May 3, 2022 using an online survey. Feedback will be considered in the development of the funding proposal. ODDS will not be responding to comments and suggestions submitted through the survey. If you have questions about ARPA grant funding through ODDS, please email ODDSARPA.funding@dhsoha.state.or.us.

New Proposed ODDS Worker’s Guide for Remote Employment and DSA Services

Summary: ODDS is proposing to publish a new worker’s guide regarding Remote ODDS Employment and DSA Services. This guidance would go into effect upon the end of the federal Public Health Emergency. Current temporary/emergency COVID-19 guidance regarding remote services would remain in place until the end of the federal Public Health Emergency. Also note that the rate for remote services that will go into effect upon the end of the federal Public Health Emergency is subject to federal approval from the Centers from Medicare and Medicaid Services.  

Draft Worker's Guide: Remote Employment and DSA Services

Electronic Visit Verification (EVV) Compliance

Summary: The use of EVV is federally required for all Medicaid providers of in-home services including Personal Support Workers (PSWs). This draft transmittal is about PSWs who are not using EVV and do not have an approved exception. ODDS will allow at least 30 days from the date this transmittal is posted for PSWs to comply or obtain an approved exception from their Case Management Entity. After at least 30 days, ODDS will begin to notify those who remain non-compliant and issue an Intent to Terminate the PSW provider number and enrollment.

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Policy Guidance for Community Developmental Disabilities Programs (CDDP) and OTIS Staff Responsible for Completing Intake Screening Activities Associated with Reports of Alleged Abuse as Required by ORS 430.731

Summary: This policy defines intake and screening activities related to reports of alleged abuse and provides direction to ensure consistent and comprehensive documentation statewide. 

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ODDS COVID-19 Policy Guide

Summary: This ODDS COVID-19 Policy Guide is intended for use by CME, ODDS, and direct providers. It will ultimately REPLACE the various setting or role-specific ODDS Reopening Guides.

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ODDS Quality Improvement Data Report

Summary: ODDS' Quality Improvement Team would like to share a quarterly data report that is focused on ODDS licensing reviews and Centralized Abuse Management (CAM) system data.

ODDS Quality Improvement Data Report - February 2022

If you have any questions about this report, please contact Joshua.J.Stogsdill@dhsoha.state.or.us.

American Rescue Plan Act (ARPA)
Infrastructure Funding for Community Developmental Disabilities Programs/Brokerages Grant Design

Summary: ODDS is seeking input from stakeholders through a survey on how to prioritize $3 million of funding to help develop infrastructure and provide resources for Oregon’s 45 community developmental disabilities programs (CDDPs) and brokerages. This funding will be available during 2022 and is made possible by federal and state matched funds.

Feedback: Feedback on the funding design was submitted through March 14, 2022 using an online survey. Feedback will be considered in the development of the funding proposal. ODDS will not be responding to comments and suggestions on this topic. If you have questions about ARPA grant funding through ODDS, please email ODDSARPA.funding@dhsoha.state.or.us.

American Rescue Plan Act (ARPA)
Self-Advocacy Funding Design

Summary: ODDS is seeking input from stakeholders on how to prioritize $500,000 of funding to help strengthen self-advocacy in Oregon. This funding will be available to community partners through a formal application and procurement process during 2022 and is made possible by federal and state matched funds.

Feedback: Feedback on the funding design was submitted through March 11, 2022 using an online survey. Feedback will be considered in the development of the funding proposal. ODDS will not be responding to comments and suggestions on this topic. If you have questions about ARPA grant funding through ODDS, please email ODDSARPA.funding@dhsoha.state.or.us.

Proposed Changes to ODDS Job Coaching Guidance

Summary: ODDS is revising guidance related to ODDS Job Coaching. The focus of these changes is to clarify when and how to access ODDS Initial Job Coaching when a person is not connected to VR and VR services are unavailable. This may happen, for example, if a person obtains a job on their own, or during Employment Path services. ODDS is also updating other related guidance, including the ODDS Job Coaching Worker’s Guide.

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Scheduling of Urgent SNAP Reassessments Requested by Adult Foster Home Providers

Summary: The PT gives instructions to CDDP’s on what qualifies as an urgent request for a SNAP reassessment by an AFH provider and what procedures to follow to determine whether to reprioritize its schedule of reassessments.

Draft Transmittal: Scheduling of an Urgent Support Needs Assessment Profile (SNAP) Reassessment Requested by Adult Foster Providers - per the Collective Bargaining Agreement (CBA)

New Proposed Worker’s Guide Regarding ODDS Job Coaching for Supported Self-Employment

Summary: ODDS is proposing to publish a new worker’s guide regarding ODDS Job Coaching for Supported Self-Employment. This will align ODDS guidance regarding supported self-employment with VR supported self-employment.

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Updated - Process of CDDP Investigators Reporting Abuse Allegations Related to Adults with I/DD by an Educational Provider

Summary: The process for CDDP investigators reporting abuse allegations related to adults with I/DD by an educational provider’s school employee, contractor, agent, or volunteer to OTIS has been updated.

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National Core Indicators 2021 Staff Stability Survey Requirement

Summary: This action request is to alert providers that ODDS will be participating in the National Core Indicators Staff Stability Survey in 2022. It provides details about who is required to participate, why they must participate, how they are to complete the request, and when they have to complete the required action.

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