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Maintenance

Maintenance of Certifications                                     CJ IRIS Link

Kristine Boatman
kristine.boatman@dpsst.oregon.gov
971-720-3534
Certified officers and dispatchers are required to meet specific maintenance standards.  Failure to meet these standards will result in suspension of certification. Individuals with suspended certifications cannot work in that discipline.  This page is intended to help agencies understand the processes related to maintenance tracking and compliance.  The process begins after a person has been certified.
OAR 259‐008‐0001 Board and Department Policies for COVID‐19 allowed DPSST to suspend enforcement of maintenance standards due to the COVID‐19 pandemic. In 2020 and 2021, officers and dispatchers were still required to complete the maintenance; however, DPSST did not suspend certification if the requirement(s) were not met. Officers and dispatchers who did not meet a maintenance requirement in 2020 or 2021 have an entry in their training indicating the requirement was not met due to COVID‐19; however, their certifications were not suspended.

In 2022, suspensions due to non‐compliance have resumed. This includes the First Aid and Adult/Child CPR certification (this is an "at all times" requirement), annual maintenance and three year maintenance. Agencies may submit a letter to DPSST (from the agency head) requesting an exception to a 2022 suspension providing an explanation of why the agency was unable to comply with the requirements due to COVID‐19. DPSST will consider these requests on a case by case basis.   

Requests must be​ submitted on agency letterhead and signed by the agency head. They can be emailed to DPSST.F6Roster@dpsst.oregon.gov. The request must include the following information:
  • ​Th​​e maintenance requirement(s) for which they are requesting the exception:
    • First Aid and Adult/Child CPR Certification (telecommunications and/or law enforcement)
    • Annual Maintenance (telecommunications and/or law enforcement)
    • Three year maintenance (law enforcement only)
  • A detailed reason for the request. The explanation must detail why COVID-19 prevents the officer(s) from completing the maintenance training; and, 
  • The officer(s)/dispatcher(s) affected.

HB 2513 and HB 2162 included additional maintenance training categories officers must complete to maintain their certification. Below is a list of the changes and current status. For a complete list of maintenance requirements, visit our Maintenance of Certifications web page.

  • Airway Circulatory Anatomy and Physiology Training (ACAP)
    • HB 2513 requires police officers to have at least two hours of ACAP training during each maintenance cycle.
    • DPSST presented a proposal to the Police and Corrections Policy Committees to update the current law enforcement maintenance standards to include two hours of ACAP training to be completed during an officers three year maintenance cycle. Both committees approved the proposal and the Board is set to review the rule change at the January 27, 2022 Board meeting. 
    • Upon Board approval, all law enforcement officers will be required to complete the two hours of training before the end of their current maintenance training cycle. This will mean that officers whose three year maintenance cycle ends this year (12/31/2022) will need to meet this maintenance requirement. Officers not able to meet this requirement by the end of 2022 will have an opportunity to request up to a 1-year extension to meet the training requirement.
    • Proposed rule language for Board approval:
      • A minimum of two hours of Airway and Circulatory Anatomy and Physiology training completed within the three-year maintenance cycle. Airway and circulatory anatomy and physiology training includes the risk of various holds on respiratory compromise, the signs of a person in respiratory compromise, and the law enforcement officer’s responsibility to render or obtain aid.
  • Adult/Child CPR Certification
    • First Aid and CPR Certification have been a maintenance standard for Law Enforcement and Telecommunicators through Oregon Administrative Rule (OAR); however, HB 2513 added the requirement for police officers to maintain Adult and Child CPR certification. The change was the addition of Child CPR certification.
    • Most agencies are already certifying their officers in Adult/Child CPR; however with this law change agencies must report that the certification covers both.
    • DPSST presented a proposal to the Telecommunications, Police, and Corrections Policy Committees to update both the telecommunications and law enforcement maintenance standards to include certification in both adult and child CPR. All three committees approved the proposal and the Board is set to review the rule change at the January 27, 2022 Board meeting.
    • What this means is when an officer’s/dispatcher’s CPR certification expires, their new certification must be in Adult/Child CPR. The process of reporting CPR certification through the F6 training roster remains the same.
    • The First Aid and Adult/Child CPR certification requirement applies to obtaining certifications in any of the criminal justice disciplines.
  • Equity Training
    • HB 2162 requires DPSST to develop a statewide equity training program for police officers to obtain and maintain basic certification.
    • DPSST recently completed the review of the basic police course curriculum and prepared recommendations for a report to the Legislature. The next phase of the project will include development of recommendations related to maintenance training requirements.
    • The recommendations for the equity training maintenance requirements will be presented to the policy committees in 2022.​

Officers can track their maintenance through CJ IRIS (Criminal Justice Information Resource Inquiry System). Current requirements are saved in the “Requirements Tracking” tab and confirmation of completed maintenance is saved under the Training Tab on CJ IRIS​​.​

Maintenance Training can be reported to DPSST via an, F6 eRoster or an F15 Individual Training Log.  

First Aid and Adult/Child CPR Certification must be reported to DPSST and be maintained at all times. Current certifications and their expiration dates can be viewed in IRIS under the “Requirements​ ​Tracking” tab​. To report First Aid and Adult/Child CPR, submit an F6 eRoster, indicating the expiration date for the certification. 

In addition, you can also send a copy of your current First Aid and Adult/Child CPR Certification card via email to certification.scheduling@dpsst.oregon.gov.​

Quarterly tracking reports are sent to agency heads and/or designees via email. To subscribe to the maintenance tracking reports, send an email to DPSST.F6Roster@dpsst.oregon.gov​. Please include in the subject line “Maintenance Notification” and in the body of the message: Agency name, recipient(s) name, email address and if they should receive Law Enforcement or Telecommunications/EM​D maintenance (or both). The following is a brief description of the reports you will receive:​

First Aid and Adult/Child CPR Reports:

Current First Aid and Adult/Child CPR certifications are required at all times for all certified officers and dispatchers. The First Aid and Adult/Child CPR report lists all certified officers/dispatchers for your agency and the expiration dates for First Aid and Adult/Child CPR certification(s).  

Officers/dispatchers with no dates or dates expiring within the next 90 days are listed in red and underlined. Agencies may send their officers to a combined First Aid and Adult/Child CPR Class or to two separate First Aid and Adult/Child CPR classes. In order for DPSST to properly track compliance, this report is broken into three columns representing these two options. If an agency sends their officer/dispatcher to separate courses, there must be a date in both the "Adult/Child CPR" and "First Aid" categories. 

Annual Mai​ntenance

This report details the remaining annual training hours needed for officers/dispatchers to meet their annual maintenance requirements. The "Hours Needed" section shows the number of hours an officer/dispatcher must complete in order to meet the maintenance requirement.    

3-Year Maintenance

This report details the remaining annual training hours needed for law enforcement officers to meet their 3-Year maintenance requirements. The "Hours Needed" section shows the number of hours an officer/dispatcher must complete in order to meet the maintenance requirement. 
​Agencies must report, on an F4s Personnel Action Separation form​​​, when an employee separates from their certified position. Equally, agencies must report, on an F4 Personnel Action form, when an employee goes out and returns from any kind of leave of absence (LOA). DPSST calculates the number of days on leave of absence and adjusts maintenance as follows:
  • ​​Leave under 90 days: No impact to maintenance requirements or expiration dates. 
  • Leave over 90 days: ​​Officers must have current First Aid and Adult/Child CPR certification and complete 8 hours Use of Force/Firearms training within 30 days of return from LOA. No adjustments to maintenance expiration dates. 
  • Leave over 180 days: Officers must have current First Aid and Adult/Child CPR certification and complete 8 hours Use of Force/Firearms training within 30 days of return from LOA. Maintenance expiration dates will be automatically adjusted to the next year.​ 
  • Leave over 1 year: D​PSST will determine new expiration dates based on the length of leave.​ ​

A letter will be sent to the certified individual, and their agency head, whose maintenance standards are deficient at the first of the month following the expiration of a maintenance requirement. Individuals will have 30 days to respond to the deficiency notice. If there is no response, DPSST will issue a Contested Case Notice of Intent to Suspend (NOI) the affected certification. Individuals will have another 30 days to respond to the NOI. If there is no response to the NOI, that notice will default to a Final Order and the affected certification(s) will be suspended. Officers/Dispatchers cannot perform the duties of their discipline with a suspended certification(s).

Actions that can be taken during deficiency and NOI period:

  • Submit an Extension Request (detailed in the deficiency notice)
  • Send in training not previously reported
  • Submit an F4 Personnel Action for those on LOA
  • Submit an F4s Personnel Action-Separation ​if the employee is no longer employed with the agency.

​Upon receipt of a deficiency notice, individuals will have an option to request an extension. Extensions will only be granted for training that has not been completed and can be extended up to December 31 of the following year. First Aid and Adult/Child CPR Certification requirements do not qualify for an extension.

Maintenance suspended certifications can only be reactivated once the certified employee completes the deficient requirements that caused the maintenance suspension. Once the deficiency has been resolved, ​the employee must follow the hire/certification process to reactivate.​

Applies to individual​s holding​ Basic, Intermediate, or Advanced certification

  • ​Annual Training Requirements
    • 8 hours use of force or firearms training
    • 1 hour ethics training
  • 3-year Training Requirements
    • ​​2 hours airway circulatory anatomy and physiology (ACAP) training.
      • ​​​​​ACAP training includes the risk of various holds on respiratory compromise, the signs of a person in respiratory compromise, and the law enforcement officer’s responsibility to render or obtain aid.​​
    • ​3 hours mental health/crisis intervention training
    • 84 hours total training over the 3-year period
  • First Aid and Adult/Child CPR Certification
    • Must hold First ​Aid and Adult/Child CPR Certification at all times
​Equity Training:  HB2​162 requires DPSST to develop a statewide equity training program which includes a maintenance training requirement. DPSST is in the process of developing this program which must go through the Board approval and rule writing process before it becomes effective.

Applies to individuals holding Supervisory, Management, or Executive Certification​

  • ​Annual Training Requirements
    • 8 hours use of force or firearms training
    • 1 hour ethics training
  • 3-year Training Requirements
    • 2 hours airway circulatory anatomy and physiology (ACAP) training.
      • ​​​ACAP training includes the risk of various holds on respiratory compromise, the signs of a person in respiratory compromise, and the law enforcement officer’s responsibility to render or obtain aid.​​
    • 3 hours mental health/crisis intervention training
    • 24 hours leadership training
    • 84 hours total training over the 3-year period​
  • ​​​First Aid and Adult/Child CPR Certification
    • ​​​Must hold First ​Aid and Adult/Child CPR Certification at all times​​
Equity Training:  HB2​162 requires DPSST to develop a statewide equity training program which includes a maintenance training requirement.  DPSST is in the process of developing this program and will update the rule requirements upon completion and Board approval.  ​

  • 12 hours training related to telecommunications
  • 4 hours training related to emergency medical dispatching​ ​
  • 1 of these hours must be in ethics
  • Additional 2 hours Leadership training (If supervisory, management, executive certified)​
  • First Aid and Adult/Child CPR Certification
    • ​Must hold First ​Aid and Adult/Child CPR Certification at all times​​
  • 12 hours training related to telecommunications
  • 1 of these hours must be in ethics​
  • Additional 2 hours Leadership training (If supervisory, management, executive certified)​​​​
  • First Aid and Adult/Child CPR Certification
    • ​Must hold First ​Aid and Adult/Child CPR Certification at all times​
  • ​​8 hours training related to emergency medical dispatching​ ​
  • 1 of these hours must be in ethics​