Reporting Training

Reporting Training (Rosters)

DPSST.F6Roster@dpsst.oregon.gov

With the exception of mandated training, all trainings entered through a Training Roster or an Individual Training Log are not certified or validated by DPSST. DPSST training records provide a listing of trainings an officer has completed; however, any details regarding course content must be obtained from the officer or their employing agency. The following information outlines how training can be reported to DPSST and included in an officer’s IRIS training record.

F6e Rosters were introduced in 2016 as a way to speed up the roster data entry process and provided simplified submission processes for agencies. The F6e Roster is a fillable Excel document that, when submitted to DPSST, can be run through a program to pull out the data and import it into IRIS with no data entry required by DPSST staff.

The F6e Training Roster is meant for recording an individual training course with multiple attendees. They are recieved from instructors, agencies, conference coordinators and vendors. As such, duplicate training entries are constant with training entry. It is up to agencies to reach out to DPSST to correct any errors that are found within individual training records. To report an error, please reach out to the dpsst.f6roster@dpsst.oregon.gov email address and we will work with you to resolve the problem.

Key points regarding F6e Training Rosters:

Instructed hours listed on an F6e Roster will be added to an officers training record; however, these hours cannot be utilized for maintenance training or for upper levels of certification.
If a DPSST number is not listed, DPSST will skip that officer entry and they will not get credit towards the training.
If a status of "Passed" or "Instructed" is not indicated on the F6e Roster, the course will be added to the individuals record but the hours will not count until the status is updated.
If an individual does not posses a DPSST number, please do not include them on the F6e Roster. The DPSST Fire Certification Program also assigns 5-digit numbers to their officers, if these numbers are included on the F6e Roster, the courses will be added to other Officer/Dispatcher records who have the same number assigned to them in the Criminal Justice Program.
F6e Rosters for CPR/First Aid courses MUST include the expiration date. If no expiration date is included, Officers/Dispatchers will not be in compliance and may receive a Deficiency Notice.
Always double check DPSST numbers and dates before submitting F6e Rosters. Most errors on DPSST training records are from incorrect data entry on F6e Rosters.

The F15 Individual Training Log is used to record multiple trainings for a single individual and may be submitted in place of an F6e Roster when one person has several trainings that have not yet been reported to DPSST. DPSST will be phasing out the F15 in the near future due to the significant additional time required for manual data entry. Agencies should expect longer processing times when submitting an F15 compared to an F6e and are strongly encouraged to transition to using the F6e Roster for reporting current trainings.

Key Points

Training hours on the F15 Individual Training Log that occurred while an Officer/Dispatcher was employed out of state will be entered as a lump sum under an "Approved Out of State Training" entry in IRIS.
Because of the added workload required to manually enter F15 submissions, DPSST’s preferred reporting method is the F6e Roster, which results in faster and more efficient processing.

Reporting Training