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Healthcare Worker Influenza Vaccination Reporting

flu shotHospitals, long-term care skilled nursing facilities, dialysis facilities and free-standing ambulatory surgical centers are required to report influenza vaccinations, documented contraindications, and informed declination rates for staff in accordance with ORS 442.851 and OAR 333-018-0000 through 333-018-0145.

Collecting Data

There are two documents to assist in collecting data:

Reporting Data

This mandatory reporting is due by May 31, 2019. Please note that failure to meet this deadline may result in fines up to $500 per day. Use the appropriate process for your facility type, as listed below.

Hospitals (Acute Care Facilities)

Definition for counting healthcare personnel in an Acute Care Facility:

  • Acute care hospital inpatient and outpatient counts are to be combined and submitted on a single influenza vaccination summary data form.
  • Inpatient and outpatient units/departments must share the same CMS Certification Number (CCN) as the hospital AND be physically attached to the acute care facility OR be co-located on the same medical campus and function as units of the acute care facility.

Inpatient Rehabilitation facilities (IRFs) and Ambulatory Surgery Centers (ASCs)

In order to fulfill the U.S. Centers for Medicare and Medicaid Services (CMS) reporting requirement, IRFs and ASCs must enroll in the National Healthcare Safety Network (NHSN) and submit healthcare personnel influenza vaccination data using the NHSN Influenza Vaccination Module.

Skilled Nursing Facilities (SNFs)

Long-term care facilities must complete the Healthcare Worker Influenza Vaccination Survey by completing the survey found here

Outpatient Dialysis Facilities

Outpatient dialysis facilities must submit healthcare personnel influenza vaccination data using the NHSN Influenza Vaccination Module.

NHSN Training Links

Please contact Monika Samper or call 971-673-1111 with any questions.

Healthcare Worker Influenza Vaccination Report

Visit our Publications page to find current and previous reports based on this data.

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