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Certification for School Dental Sealant Programs

Required Certification for Local School Dental Sealant Programs

Oregon Administrative Rules, OAR 333-028 (Effective January 29, 2016) (Revised effective January 16, 2018)

Senate Bill 660 (pdf), passed by the Oregon State Legislature in 2015, requires local school dental sealant programs to be certified by the Oregon Health Authority (OHA) before dental sealants can be provided in a school setting. Certification provides schools with assurance that a minimum set of standards will be met while delivering services.

Oregon Revised Statutes (ORS) 431A.725 authorizes the OHA Public Health Division, Oral Health Program to adopt administrative rules to provide guidance for local school dental sealant programs on the requirements for certification; application process for certification and recertification; monitoring of local school dental sealant programs; and decertification or provisional certification for programs out of compliance.

Oregon Administrative Rules (OAR) Chapter 333 Division 028 contains the final rule text language for certification. The OARs were last amended on January 16, 2018 to allow for the application of glass ionomer sealants and make minor clarifications to the certification and recertification process.


Invitation to Participate on 2021 Rules Advisory Committee (RAC)

The Oregon Health Authority, Public Health Division, Oral Health Program is convening a rules advisory committee (RAC) to consider permanently amending administrative rules 333-028-0300 through 333-028-0350 in chapter 333, division 28 "Certification for Local School Dental Sealant Programs". In response to the COVID-19 pandemic, the certification rules for school dental sealant programs must be modified to incorporate specific guidelines to safely provide dental sealant services in the school setting.

The purpose of the RAC is to provide feedback and input on the development of amended rule language, as well as review the Statement of Fiscal Impact for the proposed rules. We will be selecting no more than 14 applicants for the RAC that include broad representation of these key stakeholder categories:

  • 3 Coordinated Care Organization (CCO) Representatives
  • 3 Dental Care Organization (DCO) Representatives
  • 5 Local School Dental Sealant Program Representatives
  • 3 Community-based Organization Representatives

The Oral Health Program is planning on holding three meetings in August and September, with each meeting lasting approximately 2 hours. All meetings will be held virtually through Zoom or Microsoft Teams. Below are the specific dates and times for each RAC meeting:

  • August 26, 2021 from 10:00 AM - 12:00 PM
  • September 9, 2021 from 10:00 AM - 12:00 PM
  • September 23, 2021 from 10:00 AM - 12:00 PM

If you are interested in participating, please download the RAC Application Form (pdf) and type or print clearly to complete the form. You can submit the completed application form by mail or email at:

OHA Oral Health Program
ATTN: Amy Umphlett
800 NE Oregon Street, Suite 825
Portland, OR 97232

The Oral Health Program will be accepting applications from July 15, 2021 - August 5, 2021. Those selected to serve on the RAC will be notified on Friday, August 6, 2021.


Mandatory Certification Program

  • Mandatory certification as outlined in Senate Bill 660 began in the 2016-17 school year.
  • Once a school dental sealant program is certified, the certification status is effective for the certification year of August 1 - July 31.
  • Certified programs will need to continually maintain their list of schools being served and requested throughout the certification year.
  • OHA will conduct on-site verification reviews of each certified program.
  • A certified program will need to renew its certification no later than July 15 of each year.
  • Before applying for renewal certification, a certified program must submit an aggregate-level data report to OHA.

Before Applying for Certification

A representative responsible for coordinating and implementing the school dental sealant program must attend a one-time certification training provided by the Oregon Health Authority’s (OHA) Oral Health Program.

If the school sealant program experiences personnel changes that impact the representative responsible for coordinating and implementing the program, then a new representative must attend the one-time certification training before applying for recertification.

Templates


Application Form for Initial Certification

STEP 1: Email the OHA Oral Health Program at oral.health@dhsoha.state.or.us to request a user name and password for your organization to access the online application form. Please provide the name of your organization in the email.

  • Each organization will have its own unique log-in information.
  • Programs will then have the ability to update information on the application form throughout the school year regardless of personnel changes.

STEP 2:Download the user guide (pdf) that will show you how to complete the online application form step-by-step.

STEP 3: Once you have an organization user name and password, you can access the online application formPlease note the application works best in Chrome, Safari or Internet Explorer.

If you need any other assistance, please contact the Oral Health Program at oral.health@dhsoha.state.or.us or (971) 412-0531.


Application Form for Renewal Certification

STEP 1:Download the user guide (pdf) that will show you how to complete the online recertification application form step-by-step.

STEP 2: Using the same organization user name and password provided during the initial certification process, you can access the online application form. Please note the application works best in Chrome, Safari, or Internet Explorer.

You will not be able to access your certification form for the 2019-20 school year. If you need to make any changes to it or need any other assistance, please contact the Oral Health Program at oral.health@dhsoha.state.or.us or (971) 412-0531.


Webinars & Training Resources

Spotlight Segments
OHA is hosting regular, brief Spotlight Segments on topics pertaining to Oregon's certified school dental sealant programs. These segments are intended to be a helpful review and include updates to relevant topics. Spotlight Segment attendance is encouraged but not required for certification. Continuing education (CE) credits are not available for these sessions. Please check back regularly for new topics.
Webinar on Glass Ionomer & COVID-19 Technique
OHA hosted a webinar by GC America to provide information on the bonding, retention and release of fluoride in glass ionomer sealant material. The presenters demonstrated a technique that does not generate aerosols and is an acceptable alternative for glass ionomer sealant placement during the COVID-19 pandemic.  For those who were unable to attend, you mayview a recording of the webinar.

Video Showing Application of a Resin Sealant Material
OHA produced a video that demonstrates the use of Clinpro unfilled sealant material. Pleaseview a recording of the video.


Required One-Time Certification Training

As part of the certification process, a representative responsible for coordinating and implementing a school dental sealant program must attend the one-time certification training provided by OHA. If your program has had a personnel change to the representative responsible for coordinating the program, then this new person must attend the certification training before applying for recertification.

The training is free, and participants will learn how to deliver evidence-based, high quality oral health and dental sealant services in a school-based setting. The training is on the administrative side of operating a school dental sealant program.

Next Session

OHA conducted a certification training on June 10, 2021. Certification trainings will take place periodically throughout the school year if needed. Please contact the Oral Health Program at oral.health@dhsoha.state.or.us or (971) 412-0531 if you need to take the one-time certification training.

 

Training Topics

  • Research and Evidence-Based Practiceslogo
  • Utilizing Hygienists and Dental Assistants
  • Trauma Informed Care Practices
  • Recruiting and Working with Schools
  • Forms and Health Literacy Guidelines
  • Protocols for Quality
  • Data Collection and Reporting
  • Continuous Quality Improvement
  • Providing Services in a School Setting
  • Certification Requirements and Processes

Required Clinical Training

As part of the certification process, a school dental sealant program must provide a clinical training every year to all providers rendering care within their scope of practice in a school setting.

This requirement may be met by one of these options:

  1. The school sealant program can develop and implement its own training; OR
  2. The program may send its providers to an annual training provided by the OHA Oral Health Program.

The clinical training must include these topics:

  • Determining the need for and appropriateness of sealants
  • Manufacturer's guidelines for sealant placement
  • Infection control guidelines
  • Quality assessment of the program (e.g. performance benchmarks and standards)
  • Confidentiality and security guidelines
  • Internal policies and procedures

OHA Virtual Clinical Training - August 6 & 12, 2021

The OHA Clinical Training for the 2021-22 school year will be held virtually via Zoom. Both training sessions outlined below are required for the 2021 OHA Virtual Clinical Training. Each dental hygienist or assistant will need to register individually. After registering, you will receive a confirmation email with information on how to join the training session. Please register before 5:00 PM on August 3, 2021.

If you are unable to attend the live sessions, the training materials and recording of each session will be posted online. Closed captioning will be available for the recordings. All participants will need to complete a course evaluation and brief test to confirm the attendance requirement and to be eligible for continuing education (CE) credits. CE credits will only be available until September 30, 2021.


SESSION 1 - Friday, August 6, 2020, 9:00 AM - 1:30 PM 

Register for training session 1    

SESSION 2 - Thursday, August 12, 2021, 10:00 AM - 2:00 PM 

Register for training session 2




 

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