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Matters of Record Newsletter - County Archives

October 2018

Featured Stories
Enroll Fingerprints for New OVERS Users
New Password Reset Functionality
County Clerk Report - Now in OVERS
Free Birth Certificates for Persons Who Are Homeless
24-Hour Notice Functionality
Past and Future Trainings and Resources
Employee Biographies

December 2017 - County 

Featured Stories
Registrar and Deputy Registrar Commissions
Fee Change Reminder
Make sure you use the correct envelope!
Our website has a new look
Barcode Scanners for County Offices
Amendment tool
Gender-neutral language in vital records
Instructional Memo to County Registrars and Deputy Registrars

Attention all Registrars and Deputy Registrars

December 2016

Featured Stories
A letter from the State Registrar
Every three days
How to review death correction affidavits
Integrity of vital records
What should county registrars or deputies do if they see a death record with information about Death with Dignity?
24-hour Notice of Receipt of Body cards and Authorization for Disposition forms
Important Reminder: The fee is for the search
Business continuity – Personal preparedness

July 2016

Featured Stories
Security paper contract update
New contact person for certificate paper
What paperwork needs to be completed to appoint or remove a County or Deputy Registrar?
Update to OVERS services
Continuity of operations plans
New county webpage available
Upcoming webinars

December 2015

Featured Stories
Vital records fees changing January 1, 2016
New vital records fees mean new forms
New certificate paper
Timely submission of death records
New County Registrar? Let us know
Customer service tip
Notify us of any location changes
New Filiation Specialist

May 2015

Featured Stories
State office construction
RPI - workflow process
Legally sufficient orders in OVERS
Tracking intaglio security paper
What makes a report of death legally sufficient?
Marital status and spouse's name amendments
Vital records fee increase
Center for Health Statistics loses valued staff member

November 2013

Featured Stories
What you need to know about annual renewal of registrars commissions
Correction affidavits needed
Vital Records Modernization Law effective January 1, 2014
County reports now electronic
Vital Records Commissions Form
County Vital Records Duties Overview
Application to Operate as a County Vital Records Office

August 2013

Featured Stories
HB2093 Vital Records Modernization Bill
Marital status for same-sex couples married outside of Oregon
Law change - short form death certificates
Electronic vs. paper affidavits
Burial and cremation tags clarification
OVERS tips/enhancements
Funeral home numeric report - a source of useful info
Online resource roundup

May 2013

Featured Stories

Quiz time
Intaglio paper numbers: locate, search, and void
OVERS tips
Need information out of OVERS
Vital Records Modernization House Bill 2093
Local File Number: It's all about you!
Death certificate timeline compliance

November 2012 - County

Featured Stories
Want to know about triennial reviews
County Registrar and Deputy Registrar duties
The new look and feel of OVERS
Replacement records from OVERS
ME Refer - Line Item 46 and the Death Certificate Sight Verification Tool
New at the State Vital Records Office: Self-Service Kiosks
Sight Verification Tool

May 2012 - County

Featured Stories
Important! - new Cashier Close process to start July 2nd
Annual registration of Co. Registrar/Deputy Registrar Commissions
Use OVERS to fight crime
Notifying county clerks of deaths to county residents
Errors on birth records
Policy for release of veteran's copies
Policies related to replacement certificates
Who to call at Center for Health Statistics