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OVERS Frequently Asked Questions

Frequently Asked Questions and Walkthroughs

All documents are in PDF format.

How do I enter the sex designation on a birth or death record?
Our Quick Reference guides for birth records and death records provide step-by-step instructions. (Added 04/2018)

How do I enter the date and time of death in a death record?
Funeral homes now have access to the Pronouncement page of a record in OVERS, where the date and time of death may be entered or edited. This walkthrough has more information. (added 01/07/2016)

How do I add a comment to a record in OVERS?
Each record has a link in the left hand column to add comments. Details on how can be found in this walkthrough. (added 10/21/2015)

How should I submit multiple amendments to a record at one time?
Amendments can be bundled in OVERS so that you only need to sign once. This document walks you through the process with a birth record as an example. (added 09/25/2015)

How do I override a yellow edit rule in a record?
Please see this example of overriding an edit rule (updated 09/01/2016)

How do I report an infant's place of birth if they were born en route to the hospital, or under other unusual circumstances?
Walkthrough of updating the Place of Birth page within OVERS (added 12/09/2013)

In EDRS, how do I find the exact name of a licensed facility for the Place of Death page?
This resource provides up-to-date lists of licensed facilities in Oregon, which you can then search for within OVERS (added 04/2013)

When using OVERS, how do I enter special characters from other languages?
Instructions for using special characters in names (updated 10/2022)

How do I submit an Amendment to a record using OVERS?
How to make an electronic amendment (updated 03/2013)

How do I send a Death Certificate to a Medical Certifier to complete in OVERS?
Instructions on requesting medical certification electronically (updated 04/2015)

How do I send a Death Certificate to a Medical Examiner to complete in OVERS?
Instructions to refer to a medical examiner (updated 04/2013)

How do I add a Birth Attendant to OVERS?
Complete this form to add a birth attendant (added 10/2011)

For technical assistance, call the OVERS Help Desk at 971-673-0279 M-F 8:00AM - 5:00PM