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County Training

The partnership between the county vital records' offices and the Center for Health Statistics is essential to a statewide vital records system. Provided here are a number of resources to assist you.

On this page:


Webinars

How to Connect


Past Webinars

Below are recordings, slides, and notes from our most recent webinar presentations. We also provide an archive of previous webinars.

Date: August 2018
Topic: Vital Statistics and Confidentiality


Date: May 2018
Topic: Birth and Death Certificate Eligibility and 24 Hour Notice Demonstration


Date: December 2017
Topic: Amendment Tool


Date: September 2017
Topic: Amending Death Records


Date: May 2017
Topic: Registration at the State and County


Date: January/February 2017
Topic:
Vital Records Overview


Date: November 2016
Topic:
Q & A Session

  • Slides from the presentation (pdf)
    • Questions about births to surrogate mothers
    • Family acting as a funeral director (process)
    • Voiding of certificate option of a service and replacements
    • County's role re: adhering to policies with the 24-hour receipt of body card and disposition permit
    • Home Births - county responsibilities and form
    • Statistics and administrative use of vital records
  • Watch a recording of the webinar here (31 minutes)

Questions & Answers

Here is a summary of questions asked at our most recent county webinar, a Vital Records Overview, along with answers compiled by our staff:

Our Frequently Asked Questions page for counties is an archive of previous answers that covers a number of useful topics.


Training Tools

Guidance for registering, amending, or issuing vital records.

OVERS

Please see our OVERS county user manual, with sections on basic navigation, issuing certificates, and enrolling fingerprint signatures for record signers.

Please see our decedents by county death report instructions (pdf) for guidance on how to run the report in OVERS.  for guidance on how to run the report in OVERS.

Our OVERS Help Desk is available weekdays at 971-673-0279 for any questions you may have.

Registration

Sight verification tool for paper death record registration (pdf)

Amendment tool for death certificates (pdf)

Issuance

OVERS record status cheat sheet (pdf) - to determine if a record is available for issuance

Replacing Birth and Death Records Reference Guide (pdf) - step-by-step procedure for issuing replacement copies (updated 10/2016)

New County and Deputy Registrar Training

Our office offers a live 'Vital Records Overview' training for new county and deputy registrars. These trainings are conducted as three separate 1-hour sessions, and can be taken from your own computer. To schedule a training, contact Kathy Ellis, Vital Records Trainer, at 971-673-1353.

You can also view recordings of the trainings below:

Contact Information

Kathy Ellis
(971) 673-1353
OVERS training for counties and webinar administration. Ideas for training subjects or webinar topics

Karen Rangan
(971) 673-1160
Partner Services Manager and county triennial review lead

Dani Hall
(971) 673-1151
Commissions for new County Registrars and Deputy Registrars in vital records

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