The partnership between the county vital records' offices and the Center for Health Statistics is essential to a statewide vital records system. Provided here are a number of resources to assist you.
On this page:
How to Connect
Below are recordings, slides, and notes from our most recent webinar presentations. We also provide
an archive of previous webinars.
Date: February 2021
Topic: Importance of using OVERS and other issuance topics
Date: September 2020
Topic: County Issuance
Date: August 2018
Topic: Vital Statistics and Confidentiality
Date: May 2018
Topic: Birth and Death Certificate Eligibility and 24 Hour Notice Demonstration
Date: December 2017
Topic: Amendment Tool
Date: September 2017
Topic: Amending Death Records
Date: May 2017
Topic: Registration at the State and County
Date: January/February 2017
Topic: Vital Records Overview
Date: November 2016
Topic: Q & A Session
Slides from the presentation (pdf)
- Questions about births to surrogate mothers
- Family acting as a funeral director (process)
- Voiding of certificate option of a service and replacements
- County's role re: adhering to policies with the 24-hour receipt of body card and disposition permit
- Home Births - county responsibilities and form
- Statistics and administrative use of vital records
Watch a recording of the webinar here(31 minutes)
Questions & Answers
Here is a summary of questions asked at our most recent county webinar, a Vital Records Overview, along with answers compiled by our staff:
Frequently Asked Questions page for counties is an archive of previous answers that covers a number of useful topics.
Guidance for registering, amending, or issuing vital records.
Please see our
OVERS county user manual, with sections on basic navigation, issuing certificates, and enrolling fingerprint signatures for record signers.
Please see our
decedents by county death report instructions (pdf) for guidance on how to run the report in OVERS. for guidance on how to run the report in OVERS.
Our OVERS Help Desk is available weekdays at 971-673-0279 for any questions you may have.
Sight verification tool for paper death record registration (pdf)
Amendment tool for death certificates (pdf)
OVERS record status cheat sheet (pdf) - to determine if a record is available for issuance
Replacing Birth and Death Records Reference Guide (pdf) - step-by-step procedure for issuing replacement copies (updated 10/2016)
New County and Deputy Registrar Training
Our office offers a live 'Vital Records Overview' training for new county and deputy registrars. These trainings are conducted as three separate 1-hour sessions, and can be taken from your own computer. To schedule a training, contact
Kathy Ellis, Vital Records Trainer, at 971-673-1353.
You can also view recordings of the trainings below: