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County Triennial Review

Once every three years, the Center for Health Statistics conducts an on-site review of each county vital records office. The below resources inform counties what criteria will be used for their review and provide requirements for county vital records offices not addressed in law or statute.

Information and Guidance

Triennial Review Tool - updated 11/2022
Triennial Review Tool - previous version revised 7/2019 (Word document)

From February 8, 2023 through May 8, 2023 a county can choose to use either version of the Triennial Review Tool for their review. As of May 9, 2023 only the updated 11/2022 version will be available for a Triennial Review.

The Vital Records County Triennial Review is a tool used to support and ensure County compliance with Oregon law. The majority of vital record laws are found in Chapter 432 – Vital Statistics, and administrative rule Chapter 333, Division 11. Criteria for compliance includes:

  1. County requirements;
  2. Issuance of vital records requirements; and
  3. Security, access, and confidentiality requirements.

Instructional Memorandum 2017-10: County and Deputy County Registrar Roles and Responsibilities (PDF) updated 11/2017

The purpose of this Instructional Memo is to clarify the roles and responsibilities of the county registrar and deputy county registrar. It is a supplement to the Instructional Memo 2016-06 linked below and does not replace it.

Instructional Memorandum 2016-06: Vital Records Triennial County Review (PDF)
Revised 6/2016

According to ORS 432.035, "The county and local registrars and their deputies shall: (1) Comply with all instructions of the State Registrar of the Center for Health Statistics." The purpose of the Instructional Memo is twofold:

  1. To address several compliance issues which have long been part of County Vital Records reviews, but which do not have a specific citation in statute or rule; and
  2. To inform County staff of procedures for the Oregon Vital Events Registration System (OVERS).