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Tracking Home Visiting Effectiveness in Oregon (THEO) is a data system that collects home visiting data.
THEO rollout to Babies First! and CaCoon will occur in 2022. Home visiting programs will be contacted prior to rollout and provided information regarding training and support.
ORCHIDS will be phased out as THEO comes into use by each agency. Users will be notified in advance of the final phase out of the ORCHIDS system and provided support throughout the transition.
Some ORCHIDS reports will still be
available after the system is no longer used.
There are multiple ways to learn how to use the THEO system.
* Local super users – Each local
program’s management will select one or more individuals to perform the role of
Super User. This group of users will be the first trained at each site and will
coordinate required paperwork and onboarding of other staff. Super users will
become the local experts on THEO.
Agencies are required to enter MIECHV data into THEO within 14 calendar days of
the encounter per the terms of their new contracts. This expectation was
established to ensure timely entry and reporting accuracy.
Local Implementing Agencies should enter the following data within two weeks of when it was collected:
To use the THEO data system, you will need a computer, a live internet connection, and an internet browser that is compatible with THEO.
Recent versions of Mozilla Firefox, Microsoft Edge, Google Chrome, Apple Safari, and Opera are compatible with THEO.
THEO cannot be used offline.
All access to THEO will require a secure login. Users will access data in THEO based on where they work and what access they need to perform their jobs.
and Super Users may use the List View feature to search for data, and then
filter, sort, and download the data in a .csv file. See
the following links to training materials for more details and instructions:
Section 11 of the data manual
Quick instructions on how to pull out a list of currently enrolled clients
THEO can upload PDF documents from a user’s file directory. Users with the right security permissions can also export (download) data in a .csv file format that Microsoft Excel can open. Although THEO does have the ability to import data from .csv files, no import functionality will be turned on for the initial implementation of THEO.
THEO has the following security features built into the system.
Yes, there are some reports that we will be running regularly in the state office for quality assurance. We will send reports to the Super Users when we need help collecting missing data.
Yes!! You can enter data directly into THEO or use paper forms and enter them in THEO later. If a home visitor has an internet connection on a home visit, then she can enter data directly into THEO while she’s on the visit. Unfortunately, at this time, you must be connected to the Internet when using THEO. It is not accessible offline.
Follow the steps in the Password Reset Instructions included on the THEO User Resources webpage.
Babies First! and CaCoon rollout will occur in 2022. Agencies will stop entering data into the FamilyNet ORCHIDS system and collect data on new Babies First and CaCoon data collection forms. A large part of the rollout training will consist of entering these data forms into THEO. Transition details and support will be provided prior to and during rollout.
Since rollouts will be staggered over multiple weeks, the transition away from the ORCHIDS system will also be staggered. Agency staff will continue to enter Babies First! and CaCoon data into ORCHIDS until a month or two before their rollout training day. The rollout schedule will be provided in late 2021.
the transition to THEO
access after rollout
Monday - Friday, 8 a.m. to 5 p.m.
*If you need to email client information, please request a secure email from
THEO Application Support*
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