Tracking Home Visiting Effectiveness in Oregon (THEO) is a data system that collects home visiting data, provides case management features, and tells the story of home visiting services.
August Update 2019
- EHS/HFA training was completed 9/3.
- EHS/HFA rollout is in progress and will be complete in
- EHS/HFA and Babies First!, CaCoon and NFP monthly
updates will be separated now that EHS/HFA agencies are directly using the THEO
system. Babies First!, CaCoon and NFP
will continue to receive Project Status Updates.
- EHS/HFA agencies will receive monthly updates that
will include helpful tips, notifications about releases and other helpful
information regarding the THEO system.
- Babies First!, CaCoon and NFP will continue to receive
Project Status Updates to provide information to prepare for the transition to
THEO and what to expect as we move forward.
- State staff will be coordinating check-calls with each MIECHV funded
EHS/HFA agency. See below for details.
Federal Reporting- MIECHV funded agendies
currently beginning the process of preparing the MIECHV data for the federal
annual reporting which we will submit to HRSA on October 30, 2019. Please assure that you have entered all MIECHV client data by 9/23/19
for inclusion in the annual reporting.
MIECHV funded NFP agencies:
for annual reporting to our federal partners, all MIECHV data and forms must be
securely transmitted to Tina Kent no later than close of business Friday
September 13, 2019.
Thank you very much for your
assistance in promptly reporting MIECHV data!
EHS/HFA Check-in Calls:
will be contacting each MIECHV funded EHS/HFA agency to coordinate check-in
calls 6-8 weeks after you are entering data directly into THEO. The purpose of
the call is to assess the transition and assure that each agency has the
support they need for successful adoption.
Release notes will be sent out for system updates
that will be implemented soon. Release
notes may be found on the THEO Training Resources
May 23, 2019
Need to reset your
password? Follow the steps in the Password Reset Instructions included on the THEO Training Resources webpage.
Note: After 5
attempts to reset a password without success, your account will become
locked. If you are having difficulty
resetting your password, contact Application Support after your 4th attempt.
CaCoon and Nurse Family Partnership- THEO Rollout Schedule update
Babies First!, CaCoon and NFP THEO Rollout is scheduled to
begin with an Early Adoption phase in April 2020. Rollout to all agencies is scheduled for
agency from each program will be asked to participate in early adoption (Babies
First!, CaCoon and NFP).
regarding preparation for the transition to THEO, training and support, along
with a detailed rollout schedule will be provided as we move closer to rollout.
Transition to the THEO
system will include many changes for home visiting agencies as they move away
from the use of other systems and paper forms to THEO, and as state staff
transition fully to THEO. MCH staff will
provide training before, during and after the transition to ensure that End
Users understand how to use the system effectively.
Training opportunities will be ongoing and
flexible throughout rollout to fit the needs of End Users. Continuing education opportunities for End
Users, new agency staff, and THEO updates will be provided with regular
frequency and as needed after rollout and initial training needs are met.
Do you have questions or need help?
Contact Application Support through email: firstname.lastname@example.org or phone: 971-673-0382
THEO webpage: www.healthoregon.org/theo
We have been using feedback and
questions that we receive through training and application support to build out
the Frequently Asked Questions (FAQs)
on the webpage. Take a look- you may
find the answer you are looking for! Do
you have a question that you would like us to add to the FAQs? Let the Application Support team know through
email or phone.
January 2019 February 2019 March 2019 May 2019 June 2019 July 2019