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New User Enrollment

Sign up for ALERT IIS Access

To access and use the ALERT IIS system, you must be associated with an organization that has an established ALERT IIS profile and take the appropriate training below.

    • If your organization is new to ALERT IIS, the organization will need to enroll first.
    • If you are already an ALERT IIS user, please see the training page for training opportunities.

There are four kinds of users: school/childcare, query only, standard and super users.

For school staff and staff that work in child care centers, preschools and head start programs.

What can this role do?

  • Find and view student records
  • Print student records including Certificate of Immunization Status (CIS)
  • Create lists of students

How to enroll? ​Download School Enrollment Steps

Note: If your School or Child Care Facility is new to using ALERT IIS, enroll your facility first by completing the Site Agreement form.

  1. Watch the required training video or attend a live webinar.
  2. Read the Confidentiality Policy: English    Spanish
  3. Read and sign a School Individual User Agreement: English   Spanish
  4. Submit the proof of training and the completed Individual User Agreement to the ALERT IIS Help Desk at ​alertiis@state.or.us​ or by fax to (971) 673-0276.
​

For use in a clinical setting typically pharmacists and front desk staff, the Query Only User role allows view-only access to patient immunization history and immunization forecasting and access to print immunization records.

What can this role do?

  • Find and view patient records
  • Print patient records

How to enroll?

  1. Read the handout. Complete the quiz in the handout.
  2. Read the Confidentiality Policy
  3. Read and sign the Individual User Agreement.
  4. Submit the quiz answer sheet and Individual User Agreement to either
    1. The Super User in your organization
    2. The ALERT IIS Help Desk at alertiis@state.or.us​ or by fax to (971) 673-0276.


This is the most commonly used role in the medical clinic setting.

What can this role do?

  • Add/edit access to patient immunization history and immunization forecasting
  • Access to print immunization records
  • Access to manage vaccine inventory, ordering state-supplied vaccine
  • Access to run most reports

How to enroll?

  1. Watch the required training videos and complete the online quiz.
    1. Modu​​le 1: Accessing ALERT IIS and quick start to vaccine inventory transfer (18:48)
    2. Module 2: Patient vaccine history and recommendation schedule (22:58)
    3. Module 3: Add new and update immunization information to patient’s record (7:53)
    4. Module 4: Generate immunization record reports, add new patient, and manage patient record (6:38)
  2. Read the Confidentiality Policy
  3. Read and sign the Individual User Agreement.
  4. Submit the Individual User Agreement to either
    1. The Super User in your organization
    2. The ALERT IIS Help Desk at alertiis@state.or.us or by fax to (971) 673-0276.
​

This role is intended for clinical and pharmacy staff. Users must have completed Standard User training.

What can this role do?

  • Same functionality as the Standard User role, plus….
  • Manage user access for standard and query-only users for their organization
    • Collecting and storing individual user agreements and proof of training
    • Guide new users to training materials, reset passwords, answer basic questions
  • Manage and update their organization’s profile details and contact information as needed.
  • Access to two reports used by clinics participating in the Vaccines for Children program.

How to enroll?

  1. Prerequisite: Standard User access or proof of completed Standard User training.
  2. Attend a required live webinar training. This training covers managing user access, resetting passwords and providing administrative and technical support for other users. Super User training is offered twice a ​month by live webinar.

Have Questions?

Please contact the ALERT IIS Helpdesk at:
alertiis@dhsoha.state.or.us
800-980-9431