ALERT IIS Training

Required Introductory Training

To enroll as a user of ALERT IIS you will first complete the following steps. Depending on the type of access needed, new users will need to complete the school/child care training, the query-only training or the standard training.

Do the training as needed for your role
Print out appropriate certification materials
Read the Confidentiality Policy
Complete the Individual User Agreement
Submit the certification material along with the completed Individual User Agreement form to the ALERT IIS Help Desk at alertiis@state.or.us or fax: 971-673-0276 or via mail:
ALERT IIS Help Desk
800 NE Oregon St. Suite 370
Portland OR 97232

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School / Childcare User Training

This training is designed for school staff and staff that work in child care centers, preschools and head start programs. The topics covered include how to login and search for a child's record, how to create lists of students and reports.

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	Start Video: Training for Schools and Children's Facilities

Query-Only User Training

Clinics and Pharmacies

Designed for use in a clinical setting, the Query-Only User role allows view-only access to patient immunization history and immunization forecasting and access to print immunization records.

Read through the Query Only Training (pdf) and complete the quiz at the end of the document.
Submit the quiz answer sheet along with your other new user enrollment paperwork.

Standard User Training

Clinics and Pharmacies

This is the most commonly used role in the medical clinic setting. The standard user access allows:

Add/Edit access to patient immunization history and immunization forecasting
Access to print immunization records
Access to manage vaccine inventory, ordering state-supplied vaccine
Access to run most reports

Training:

Read the Confidentiality Policy.
Watch the six short on-demand videos.
Complete the Individual User Agreement.
Submit the Certificates of Completion.

Standard User Training Videos

Accessing ALERT IIS Duration: 6 minutes
Managing Patients* Duration: 10 minutes
Understanding the History/Recommend Page Duration: 7 minutes
Adding New Immunizations* Duration: 7 minutes
Adding Historical Immunizations* Duration: 7 minutes
Generating Patient Specific Records Duration: 7 minutes

Super User Training

Clinics and Pharmacies

This role is intended for clinical and pharmacy staff. Users must have completed Standard User training

Same functionality as the Standard User role, plus:

Access to manage user access for standard and query-only users for their organization.
Access to manage and update their organization’s profile details and contact information as needed.
Access to two reports used by clinics participating in the Vaccines for Children program.

Super User Responsibilities

Super users maintain ALERT IIS users for all the clinic or pharmacy organizations they support.
Before giving a new user access to ALERT IIS, the Super User will collect and file the individual user agreement and proof of training required of their assigned user role.
They guide new users to training materials, reset passwords, answer basic system questions.
They collect enrollment materials for new users before granting access to ALERT IIS.

Training

Prerequisite: Standard User access or proof of completed Standard User training.
Attend a live webinar training. This training covers managing user access, resetting passwords and providing administrative and technical support for other users. Super User training is offered twice a month by live webinar.

Beyond the Basics

Once you have user access in ALERT IIS, there are additional trainings available to expand your skill set.

Training Topic	Method of Delivery	Description
Vaccine Management
Vaccine Inventory	Video or Live webinar	Overview of the ALERT IIS inventory module
Inventory deduction	Video	Troubleshooting electronic inventory deduction
Inventory borrowing	Video	Troubleshooting vaccine inventory borrowing
Ordering Vaccine	Video	How to Order Vaccine in ALERT IIS
Reports
Accountability Report *Super User access and VFC clinics only	Live Webinar	Quick assessment of compliance and at-a-glance look at doses reported, expired, spoiled, wasted, or transferred.
Ad Hoc Report	Live webinar	In-depth look at vaccine inventory reporting and patient lists See inventory deduction and borrowing videos above also.
Assessment Report	Video	Summary of clinic immunization rates.
Benchmark Report	Video	Identify patients not up-to-date with immunizations.
Reminder/ Recall report	Video Tipsheet	Identify and notify patients soon due or overdue for vaccines

If users have completed the above trainings and need a quick refresher or would like a quick reference guide for running a report, check out the tipsheets page which includes downloadable PDF files.