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ALERT IIS Training

Required Introductory Training

To enroll as a user of ALERT IIS you will first complete the following steps. Depending on the type of access needed, new users will need to complete (1) the school/childcare training, (2) the query-only training, (3) the standard training, or (4) the super user training.

  1. Read the Confidentiality Policy
  2. Complete the appropriate Individual User Agreement below
  3. Complete the training
  4. Print or save copy of your proof of training
  5. Submit paperwork:
  6. School/childcare users: Submit (1) the proof of training and (2) the completed Individual User Agreement to the ALERT IIS Help Desk at alertiis@state.or.us
  7. Standard Users and Query-Only Users: You have two options for submitting your paperwork:
  8. Contact your organization’s ALERT IIS Super User and give them a copy of (1) your completed and signed Individual User Agreement and (2) your proof of training.
  9. If you don’t have a Super User in your organization, then submit a copy of (1) your completed and signed Individual User Agreement and (2) your proof of training from the ALERT IIS Standard User Training to the ALERT IIS Help Desk at alertiis@state.or.us

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This training is designed for school staff and staff that work in child care centers, preschools and head start programs. The topics covered include how to login and search for a child's record, how to create lists of students and reports.

Things to know about the training videos

  • Videos may take time to load.
  • Playback controls are at the bottom of the screen. You may need to scroll down to see them.
ALERT video welcome page Start Video:
Training for Schools and Children's Facilities

Designed for use in a clinical setting, the Query-Only User role allows view-only access to patient immunization history and immunization forecasting and access to print immunization records.

This is the most commonly used role in the medical clinic setting. The standard user access allows:

  • Add/edit access to patient immunization history and immunization forecasting
  • Access to print immunization records
  • Access to manage vaccine inventory, ordering state-supplied vaccine
  • Access to run most reports

Training:

  1. Take the training at your own pace in a series of four pre-recorded webinars. These webinars take a total of less than an hour to complete. Links to the self-paced modules are below: 
  • Module 1: Accessing ALERT IIS and quick start to vaccine inventory transfer (18:48)
  • Module 2: Patient vaccine history and recommendation schedule (22:58)
  • Module 3: Add new and update immunization information to patient’s record (7:53)
  • Module 4: Generate immunization record reports, add new patient, and manage patient record (6:38)
  • THEN

    1. Complete the online quiz. Following the successful completion of the quiz, you will receive an email confirming your completion of the ALERT IIS Standard User Training.

    Complete Enrollment:

    There are two options to complete the enrollment as a standard user of ALERT IIS:

    1. Contact your organization’s ALERT IIS Super User and give them a copy of (1) your completed and signed Individual User Agreement (scan or photo is acceptable) and (2) your email proof of training from the ALERT IIS Standard User Training.
    2. OR

    3. If you don’t have a Super User in your organization, then submit a copy of (1) your completed and signed Individual User Agreement (scan or photo is acceptable) and (2) your email proof of training from the ALERT IIS Standard User Training to the ALERT IIS Help Desk at alertiis@state.or.us

    ​This role is intended for clinical and pharmacy staff. Users must have completed Standard User training

    Same functionality as the Standard User role, plus:

    1. Access to manage user access for standard and query-only users for their organization.
    2. Access to manage and update their organization’s profile details and contact information as needed.
    3. Access to two reports used by clinics participating in the Vaccines for Children program.

    Super User Responsibilities

    1. Super users maintain ALERT IIS users for all the clinic or pharmacy organizations they support.
    2. Before giving a new user access to ALERT IIS, the Super User will collect and file the individual user agreement and proof of training required of their assigned user role.
    3. They guide new users to training materials, reset passwords, answer basic system questions.
    4. They collect enrollment materials for new users before granting access to ALERT IIS.

    Training

    1. Prerequisite: Standard User access or proof of completed Standard User training.
    2. Attend a live webinar training. This training covers managing user access, resetting passwords and providing administrative and technical support for other users. Super User training is offered twice a month by live webinar.

    COVID-19

    COVID-19 Vaccine Provider Training Information

    COVID-specific Inventory Management GuidePDF file

    COVID-19 Vaccine Ordering Process in ALERT IIS offers step-by-step instructions.

    Beyond the Basics

    Once you have user access in ALERT IIS, there are additional trainings available to expand your skill set.

    Training TopicMethod of DeliveryDescription
    Vaccine Management
    Vaccine Inventory Live webinarOverview of the ALERT IIS inventory module
    Inventory deduction VideoTroubleshooting electronic inventory deduction
    Inventory borrowing VideoTroubleshooting vaccine inventory borrowing
    Reports
    Accountability Report
    *Super User access and VFC clinics only
    Live WebinarQuick assessment of compliance and at-a-glance look at doses reported, expired, spoiled, wasted, or transferred.
    Ad Hoc Report Live webinarIn-depth look at vaccine inventory reporting and patient lists
    See inventory deduction and borrowing videos above also.
    Assessment Report VideoSummary of clinic immunization rates.
    Benchmark Report VideoIdentify patients not up-to-date with immunizations.
    Reminder/ Recall report Video
    Tipsheet
    Identify and notify patients soon due or overdue for vaccines

    If users have completed the above trainings and need a quick refresher or would like a quick reference guide for running a report, check out the tipsheets page which includes downloadable PDF files.

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