Information about FPS
How the Plan Review Process Works
Facilities Planning and Safety performs plan reviews to ensure compliance with the Oregon Administrative Rules physical requirements at both acute and long-term care facilities. In addition to plan reviews, Facilities Planning and Safety also conducts on-site inspections for rule compliance at the completion of each project.
Acute care facilities are regulated by the Oregon Health Authority Health Facility Licensing and Certification Program. Before the plan review, the healthcare provider must follow the letter of intent and application process of the Certificate of Need Program. After the plan review, facilities should contact the Health Facility Licensing & Certification Program for licensing of the acute care facility.
Assisted Living Facilities, Residential Care Facilities, and Memory Care Communities are regulated by the Department of Human Services Safety, Oversite and Quality Unit. Before the plan review, the healthcare provider must follow the market study process used by the Department of Human Services. After the plan review, facilities should contact the Safety, Oversight and Quality Unit for licensing of the long-term care facility.
Nursing Homes / Skilled Nursing Facilities are also regulated by the Department of Human Services Safety, Oversite and Quality Unit. Before the plan review, the healthcare provider must follow the letter of intent and application process of the Certificate of Need Program. After the plan review, facilities should contact the Safety, Oversight and Quality Unit for licensing of the long-term care facility.
Join Our Listserv
Join the FPS Listserv. The Facilities Planning and Safety Listserv sends announcements, information and critical program updates regarding new construction and remodel of health facilities within the jurisdiction of the Health Facility Licensing and Certification Program.& &
FPS Adoption of 2018 FGI
Facilities Planning and Safety (FPS) is adopting the 2018 Facilities Guidelines Institute (FGI) design standard generally effective January 1, 2020. As of the October 1, 2019 filing with the Oregon Secretary of State, facilities may choose to comply with these revised standards or utilize the existing built environment Oregon Administrative Rules (OARs) until the end of the 2019 calendar year. As noted below, FGI has already gone into effect for several facility types.
The 2018 edition of FGI is offered in a three-book series in addition to digital content hosted online. The& three books are categorized and commonly titled: Hospital, Outpatient, and Residential Health.& These categories reflect and respect the differing levels of care as they relate to the varying levels of patient acuity in each facility type. Further information can be found on the FGI website.& &
The adoption of FGI will impact the OARs the Oregon Health Authority uses to regulate acute care facilities including:&
- Ambulatory Surgery Centers (FGI effective January 7, 2019, additional updates effective January 1, 2020)
- Birthing Centers
- End-Stage Renal Disease Treatment Facilities&
- Extended Stay Centers (FGI effective January 7, 2019, additional updates effective January 1, 2020)
- Hospitals (including psychiatric hospitals, hospital outpatient clinics, and hospital outpatient surgery)
- Special Inpatient Care Facilities (including rehabilitation hospitals, substance abuse treatment, religious nonmedical health care institutions,& and& freestanding hospice facilities) (FGI effective February 21, 2019)
The adoption of FGI will not impact the long-term care facilities regulated by DHS for which FPS performs built environment plan review and inspection services. The DHS long-term care facilities unaffected by FGI adoption include:
- Assisted Living Facilities&
- Memory Care Communities
- Nursing Homes / Skilled Nursing Facilities&
- Residential Care Facilities
The adoption of FGI also will not affect the CMS regulatory enforcement of NFPA 101 Fire Life Safety Code.
Additional documents regarding FGI adoption:
FPS Workload Updates
Facilities Planning and Safety sends weekly workload updates to the Listserv and also archives those updates on this page to increase program transparency and improve performance.
Projects listed on updates are reviewed according to submission date with consideration of the skill sets of current contractors and plans review staff. Our normal practice is, and continues to be, to review projects in the order in which they are received.
All files are PDF Format
Updates from this Month
2019& Archived Workload Updates
Information for Project Designers
Codes and Guides
Facilities Planning and Safety publishes Health Facility Plan Review Guidebook (pdf). The guidebook contains a detailed outline of the plan review process, fee schedule and site review process. This guidebook also describes facility licensing classifications and provides contact information for OHA and DHS licensing programs.&
Review requirements originate in Oregon Revised Statute 441.060. Specific submission requirements for all projects are listed in Oregon Administrative Rule Chapter 333, Division 675.
In addition to the facility-specific codes listed below, acute and long-term care facilities are subject to:
- The Oregon Structural Specialty Code from the State of Oregon Building Codes Division governs the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical devices or equipment in those structures, and requires correction of unsafe conditions caused by earthquakes in existing buildings to establish uniform performance standards to safeguard the health, safety, welfare, comfort and security of individuals who occupy or use those buildings and also encourages maximum energy conservation.
- The National Fire Protection (NFPA) 101 Life Safety Code (LSC) 2012 Edition which are a set of fire protection requirements designed to provide a reasonable degree of safety from fire. It covers construction, protection, and operational features designed to provide safety from fire, smoke, and panic. The Centers for Medicare & Medicaid Services adopted this code effective July 5, 2016 and will begin surveying for compliance based on this standard on November 1, 2016.
Additional information about the implementation of the NFPA 101 LSC 2012 Edition (pdf)
- The NFPA 99 Health Care Facilities Code (HCFC) 2012 Edition which is a set of requirements to minimize the hazards of fire, explosion and electricity associated with health facilities, material, equipment and appliances including medical gas and vacuum systems. The Centers for Medicare & Medicaid Services adopted this code effective July 5, 2016 and will begin surveying for compliance based on this standard on November 1, 2016.
Additional information about the implementation of the NFPA 99 HCFC 2012 Edition (pdf)
- The Policy & Memos to States and Regions from the Center for Medicare & Medicaid Services provide guidance, clarification and instructions regarding CMS regulations.
- Facility-specific operational regulations found on the acute-care Survey and Certification page and the long-term care g Safety, Oversight and Quality Unit page.
Plan Review Fees
If you would like to request an exception to an Oregon Administrative Rule requirement please complete and submit:
Who We Serve and the Rules that Govern Them
OHA Regulated Acute Care Facilities
AMBULATORY SURGICAL CENTERS (ASC)
Specialize in providing surgery, pain management, and some diagnostic services in an outpatient setting.
BIRTHING CENTERS (BC)
Non-hospital settings where childbirth is planned and occurs away from a private residence. These facilities must be licensed and approved by the State to provide care.
END-STAGE RENAL DISEASE TREATMENT FACILITIES (ESRD) / OUTPATIENT RENAL DIALYSIS FACILITIES (ORDF)
Provide outpatient renal dialysis services using machines that act as artificial kidneys by removing waste from blood and removing excess fluids from the body when kidney failure or disease prevents the kidneys from doing so.
EXTENDED STAY CENTERS (ESC)
Provide post-surgical and post-diagnostic medical and nursing services& to& patients recovering from surgical procedures performed in an affiliated& Ambulatory Surgical Center (ASC).
|Rules Governing ESC& Design
|Oregon Administrative Rules Chapter 333
||Division 76, Rule 1050, and&
||Appendix 1 (OAR 333-076-1050)|
Physical Environment Requirements for Extended Stay Centers
|Information for ESRDs / ORDFs
|Please Note: FPS is in the process of adopting the 2018 edition of FGI, with Oregon amendments. As of February 2019, ASC, ESC, and SICF built environment rules have adopted FGI. Once updated content is available for release, these resource documents will be replaced.|
ESC& operations are licensed and& regulated by the Oregon Health Authority.
For further information& or to request a project license call (971) 673-0540 or email firstname.lastname@example.org
Provide medical and surgical treatment and nursing care for sick or injured people. Within this category are several types of hospitals (pdf).
SPECIAL INPATIENT CARE FACILITIES (SICF)
Provide inpatient care in specialized settings such as rehabilitation centers, college infirmaries, chiropractic facilities, freestanding hospice facilities and others.
|Rules Governing SICF Design and Construction
||Oregon Administrative Rules Chapter 333
||Division 71, Rule 0105|
|Information for SICFs
||Inspection Checklist (pdf)|
Rule Template (pdf)
Please Note: FPS is in the process of adopting the 2018 edition of FGI, with Oregon amendments. As of February 2019, ASC, ESC, and SICF built environment rules have adopted FGI. Once updated content is available for release, these resource documents will be replaced.
SICF operations are licensed and& regulated by the Oregon Health Authority.
For further information& or to request a project license call (971) 673-0540 or email email@example.com.
DHS Regulated Long-Term Care Facilities
ASSISTED LIVING FACILITIES (ALF)
Offer housing in private units or apartments to individuals who need assistance with daily living activities. Facilities provide personal care services, 24-hour supervision and assistance, health-related services and social activities.
MEMORY CARE COMMUNITIES (MCC)
Assisted Living Facilities or Residential Care Facilities with an endorsement to offer short and long-term housing and& nursing care to individuals with& Alzheimer's disease, dementia and other types of memory problems. Residents may also have other chronic illnesses and disabilities.
NURSING HOMES (NH) / SKILLED NURSING FACILITIES (SNF)
Offer short and& long-term& housing and& nursing care to individuals with& chronic illnesses or disabilities.
RESIDENTIAL CARE FACILITIES (RCF)
Offer housing in shared or private rooms& to individuals who need assistance with daily living activities. Facilities provide personal care services, 24-hour supervision and assistance, health-related services and social activities.
Please contact firstname.lastname@example.org
if you would like additional information.