Change a Birth Record

According to Oregon law, those wanting to amend an Oregon birth record must complete an application, prove their eligibility, and when required, provide evidence documents to support the correction or change to the record. For more information, see ORS 432.235 and OAR 333-011-0265. If the birth did not occur in Oregon, contact the state where it did occur to amend the record. 

If you need a copy of a current birth certificate, you can order one from our home page. You will be able to exchange one certificate free of charge (the amendment fee still applies) for an amended certificate within one year of issuance date. 

Checklist to Amend a Birth Record





 Be at Least 18 Years Old.






Meet Eligibility Requirement to Amend the Record and, if Necessary, Provide Proof of Eligibility.

This information will help determine which document is best to prove your eligibility to amend a birth record based on your relationship to the child named on the record (the registrant). This may not cover every situation and additional information may be required.

Self / Registrant (Child listed on the record)

Self/Registrant (Child listed on the record)​:


If the name on your ID matches the name of the child on the record, and you are at least 18 years old nothing else is required.




If your ID does not match what is currently listed on the birth certificate, proof of how your name was changed must be submitted.




For example, a court ordered name change or a name changed through marriage or divorce. 

Parent

​Parent:




If your ID matches one of the parents named on the certificate, nothing else is required.

        

If your ID does not match what is currently listed on the birth certificate, proof of how your name was changed must be submitted.



For example, a court ordered name change or a name changed through marriage or divorce. ​

Legal Guardian or Agency having Custody of the Child on the Record

Legal Guardian or Agency Having Custody of the Child on the Record:​

A valid copy of court guardianship papers naming you as legal guardian of the child is required.




Government Agency:​

"Government Agency" means a unit of federal, state, local or tribal government. ORS 432.005(12).

​​


The following items are required:

• A copy of an ID card issued by your government agency that contains your full name and photograph.

• A valid copy of the jurisdiction and disposition order showing that the agency has the legal authority to amend the child's record.​
  




Legal Representative

​Legal Representative:




"Legal representative" means a licensed attorney representing the registrant or other qualified applicant. ORS 432.005(21).​





A valid copy of court records or legal documentation that authorizes you to act on behalf of the child or another eligible person OR a statement on company letterhead explaining who you represent and their relationship to the child is required.

​


If you are representing another person,  documents that prove their eligibility will also be required. 








Provide Birth Order Form

English Birth Order Form



Spanish Birth Order Form (Formulario de solicitud de certificado de nacimiento de Oregón)





Provide Copy of Current, Photo ID

​​Acceptable Proof of ID​




Provide a copy of acceptable proof of ID with your order form.



​Important:​​



• Words must be legible and photo must be clear.
  
  

• Expired documents are not acceptable.




Any ​ONE ​of the following documents are acceptable:

​

1. ​​Current, valid driver's license, permit, or ID card.

   
   

2. Current, valid passport or passport card with photo.
   
   

3. Tribal Membership or ID card with photo and address (without photo accepted as one of three pieces of ID).
   ​​

4. U.S. Armed Services ID Card with photo.
   
   

5. Current student body card with name and photo (high school students only).
   
   

6. Consulate Card (Matrícula Consular) with photo and address.
   
   

7. Citizen ID with photo.
   
   

8. Permanent Resident Card with photo.
   
   

9. Employment Authorization Document/Card (EAD) with photo.​
   
   

10. ​State or federal government ID badge with pho​to.
    
    

OR...​



Any THREE of the following documents, as long as at least one shows your current​ address:



1. ​​​Selective Service Card or military discharge paper ​(must be original).

   
   

2. U.S. Immigration or naturalization papers.
   
   

3. Concealed weapon permit with photo.
   
   

4. Official papers issued by courts of record which include date of birth.
   
   

5. Official corrections department or parole papers showing date of birth and full name.
   
   

6. Vehicle registration or title.
   
   

7. Personalized check or savings account passbook.
   
   

8. Monthly banking or mortgage account statement
   (Document must be no more than 30 days old).
   
   

9. Pistol or firearms permit.
   
   

10. State hunting or fishing license.
    
    

11. Recent utility or other bill with current address (Document must be no more than 30 days old).
    
    

12. Recent paycheck stub or paycheck (official company type only). (Document must be no more than 30 days old.)
    
    

13. Company identification card.
    
    

14. Voter registration card issued by a county elections department.
    
    

15. Valid food stamp, welfare, or unemployment identification.
    
    

16. Medical or hospital insuran​ce card.
    
    

17. Tax statements – W-2 forms, etc.
    
    

18. Auto insurance policy.
    
    

19. Union membership card.
    
    

20. Rental agreement that displays the rental property header/logo, is the current property of residence, is signed by the property manager, and shows that ID verification has taken place.​
    




If​ there are differences between information provided and information on the record, or questions about the validity of any document, staff are authorized to request additional information or documents.



A printable version of the identifying documents list is available in both ​​English and ​Spanish​.​





Provide Amendment Affidavit or Form (if required)


(See “Requirements for Changing or Correcting Birth Records" below.)






Provide Original Evidence Document(s) (if required)


(See “Requirements for Changing or Correcting Birth Records" below.)





Pay Amendment Fee $35

​Amendment Fee: $35

​


This fee does not include a copy of the certificate after the record is corrected or amended.

​ 

Exceptions to requirement for $35 amendment fee: 

​


• ​​Birth amendments submitted by birthing facility in the first year from date of birth due to a birthing facility​​ error or omission may have no amendment fee.
  
  

• Birthing facility record corrections to date of birth, time of birth, and sex for any age of child have no amendment fee. 

  
  

• Adding the child's missing first, middle, and/or last name for the first time with a supplemental report (within 12 months of the birth) has no amendment fee.

  
  

​See “Requirements for Changing or Correcting Birth Records" below,





Payment:



No cash. Make payment by check or money order.




Make payment out to: OHA/Vital Records






Pay Certificate Fee(s) $25 - $30 Per Certificate


(If ordering new birth certificate(s))


Determine What Type of Birth Certificate You Will Need

​There are two types of birth certificates issued from Oregon Vital Records:



• Computer Issued Certificate - $25 (also called Short form)
  
  

• Full Image Birth Certificate - $30 (also called Long form)

 

The following information will help you decide which certificate(s) to select on the birth certificate application.

 









2008​​ or Later




If you are requesting a birth certificate for someone born in 2008 or later, you MUST choose the computer issued certificate.

 

Computer Issued Birth Certificates (2008 or later)

 

For those born in 2008 or later, computer issued birth certificates include ALL the data filed at the time of birth including the following: 



• Full name of child
  
  

• Date of birth
  
  

• Sex of child
  
  

• Time of birth
  
  

• Name of hospital or birthing facility
  
  

• Full names of parents
  
  

• Parents' dates of birth or ages
  
  

• Mother's address
  
  

• Certifier Signature 
  
  

Works for all legal needs. 




Births before 2008




If the person on the birth certificate was born before 2008, you can choose between these two options.


​


Computer Issued Birth Certificate (pre 2008) 




For those born before 2008, computer issued certificates included limited information from the birth record.

 

• Full name of child
  
  

• Date of birth
  
  

• Sex of child
  
  

• Full name of parents 
  
  

These computer issued certificates work for most legal needs such as:




• School enrollment
  
  

• School sports
  
  

• Driver's license
  
  

• Documentation for cruises
  
  

• Passport application (Important: If amendments have been made to your birth record, submit the full image birth certificate when applying for a passport)
  
  

Full Image Birth Certificates




These are copies of the original paper or microfilm birth record from the birthing facility or amended birth record. 




Order the Full Image Certificate if you:

 

• Want all of the details of your birth record.
  
  

• Plan to use the birth certificate outside the U.S.
  
  

• Need for dual citizenship
  
  

• Need to get an authentication document from the Oregon Secretary of State (apostille)
  
  

• Need more detailed information for genealogy research
  
  

Works for all legal needs.


 

You may order one or more of each type of certificate if you want the option to have a certificate with limited personal information and one with all the information from the birth record. ​​


Certificate & Replacement Fees

​Birth Certificate Fees:




• $25 for each computer issued certificate
   ​

• $30 for each full image certificate – available only for 1903-2007 birth records
  

 

Payment:





(Please submit one payment that includes all amendment and certificate fees.)



No cash. Make payment by money order or check.

​

Make payment out to: OHA/Vital Records

​ 


Replacement Fees for Birth Certificates:

 

Original certificates can be replaced after an amendment if they are turned in for replacement within one year of issuance.

           

First replacement                                       Free/no charge



Every additional replacement                    $5.00 

 


Certificates issued more than one year ago cannot be replaced. 
New certificates must be ordered.




Certificates to be exchanged can be included with your amendment order and will be re-issued when the amendment is complete. If you send in certificates for replacement separately from an amendment order, please include your photo ID and a birth order form.

           

            Birth Order Form-English


            Birth Order Form-Spanish


 Submit the Amendment Application and Materials
 (See “Submit the Amendment Application" below.)

Adding Child's First, Middle, and/or Last Names When Left Blank at Time of Birth



Child Under Age 1

​Required ​Amendment Fee: NONE


​​

Corrections Allowed:​

• ​ Adding a ​child's first, middle, and/or last names when an entire​​ field is left blank at time of birth​​.




Note:


​If you want to add a second first, middle, or last name to a field, you must use a correction affidavit. See “Changing or Correcting a Child's Name from Name Registered at Birth​."




Required Documents:​​

1. ​​​​​​​​​Supplemental Report to Add Omitted Data (Notarized) ​​​

   ​​With notarized signature of parents named on record

   
   

2. Completed Birth Order Form
   
   

3. Copy of Valid Photo ID​
   
   

​​​No evidence document required​​





Age 1 - 6

​Required Amendment​​​ Fee: $35

 


Corrections A​llowed:


• ​Adding a child's first, middle, and/or last names when an entire field is left blank at time of birth.

​

Required Documents:​

​

1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​

   ​​​​​​​With notarized signature of both parents if both are listed on the birth record

   
   

2. Completed Birth Order Form
   
   

3. Copy of Valid Photo ID​

​

No evidence document required




Age 7 - 17

​Required Amendment Fee: $35

 


Corrections Allowed:


• ​Adding a child's first, middle, and/or last names when an entire field is left blank at time of birth.

  
  

Required Documents:


1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​

   ​​​​​​​With notarized signature of both parents if both are listed on the birth record​ 

   
   

2. Evidence Document
   
   

3. Completed Birth Order Form​
   
   

4. Copy of Valid Photo ID​
   
   

Evidence document requirements:




• Must be at least five years old (or one year old if dated prior to 7th birthday) and must have a document that includes the date the document was created.
  
  

• Must show the correct full name and date of birth (or age) of the person whose information is being corrected.
  
  

• Original of the document must be submitted to serve as evidence document (cannot accept a photocopy, email, fax, or scan). This will be returned to the applicant after the amendment is complete. 
  

​

​Suggestions for possible evidence document*:




• ​Original birthing facility memento birth record (it is understood that this document may not have a creation date)

  
  

• Medical record for child with letter from medical attendant/doctor
  
  

• Original immunization record
  
  

• Original baptismal record or religious blessing record
  
  

• Original insurance record/copy of insurance policy application from insurance company
  
  

• Original certified school attendance record or school/child care enrollment record​ 
  




*Note: 

Evidence document will be reviewed by an amendment specialist to confirm it meets all requirements.




Other documents not listed may be accepted as evidence if they meet the evidence document requirements listed above​​. ​

Adult Age 18 and Over

Required Amendment Fee: $35


 

Corrections Allowed:


• ​Add a child's first, middle, and/or last names when an entire field is left blank at the time of birth.  

​ 


Required Documents: 


1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​

   ​​​​​​​With notarized signature of both parents if both are listed on the birth record

   
   

2. Evidence Document
   
   

3. Completed Birth Order Form
   
   

4. Copy of Valid Photo ID
   
   

Evidence document requirements:



• Must be at least five years old (or one year old if dated prior to 7th birthday) and must have a document that includes the date the document was created.
  ​
  

• Must show the correct full name and date of birth (or age) of the person whose information is being corrected.
  ​

• Original of the document must be submitted to serve as evidence document (cannot accept a photocopy, email, fax, or scan). This will be returned to the applicant after the amendment is complete.
  




Suggestions for possible evidence document*:

​


• Original ​birthing facility memento birth record (It is understood that this document may not have a creation date.)
  
  

• Medical record for child with letter from medical attendant/doctor
  
  

• Original immunization record
  
  

• Original baptismal record or religious blessing record
  
  

• Original insurance record/copy of insurance policy from insurance company
  
  

• Original certified school attendance record or school/childcare enrollment record
  
  

• Your own child's original birth certificate listing yourself as a parent
  
  

• Registrants original certified record listing parent(s)
  
  

• Original marriage certificate or certified application for a registered marriage certificate
  
  

• Original military discharge record
  
  

• Original, certified DMV driving record
  
  

• Original passport, issued more than five years ago
  
  

• Original naturalization paperwork
  
  

• Certified court documents—divorce/child custody, parenting, etc.
  
  

• Bank/savings account application with certification letter from bank/agency
  
  

• Voter registration document with original envelope from agency
  
  

• Certified copy of application for Social Security Number
  

  
  

​

*Note:

Evidence document will be reviewed by an amendment specialist​ to confirm it meets all requirements.



Other documents not listed may be accepted as evidence if they meet the evidence document ​requirements listed above​. ​

Changing or Correcting a Child's Name from Name Registered at Birth



Child Under Age 1: Correcting a Typographical Errors or Omission by Birthing Facility

​Required Amendment Fee: ​

If the only corrections are for errors made by the birth facility, then no fee is required.



How to start the amendment process:



• ​Parents Must first contact the Amendments Unit at​ CHS.Amendments@oha.oregon.gov and provide all:

• ​​​​​Your child's full name,

• Your child's date of birth,
  

  The error as it appears on the certificate or what needs changing, and
  

  ​How the corrected information should appear on the birth certificate.


​After the Amendments Unit has reviewed your request, they may contact you if they need any additional information.


​


1. ​Vital Records will contact the birthing facility.​​​​ ​

   
   

   • Please do not contact the birthing facility yourself. If you do, they will need to refer you back to our office and this will delay the process.​​

   
   

   ​After being contacted by the Vital Records Amendments Unit, the birthing facility can correct errors that they made when entering the data. (Birthing Facility Error)​
   
   The birthing facility cannot correct errors to data provided by parents at time of birth. (Not due to birthing facility error)​​
   
   

2. ​The birthing facility will submit correction(s) to Vital Records.
   
   

3. The Vital Records office will notify you once the request has been completed and will include instructions on how to order corrected certificates and exchange the incorrect certificates at that time.




Note:​

If you need to correct a typographical error on a birth certificate by a birthing facility but it has been over one year since the birth of the child on the record, the above process does not apply.

 

Find the section in the Requirements for Changing or Correcting a Birth Record that matches the fields you need to correct to determine what you may need to submit to get the record updated, including the $35 amendment fee.



Child Under Age 1: Changing or Correcting a Child's Name (Not Due to Birthing Facility Error)

​Required Amendment Fee: $35

 

Corrections Allowed:

• ​Parents may request a one-time name change by affidavit ​for a child at any time under age 1. This can be any part of the name, or the entire name.

  
  

• A second change to name requires a court order.
  
  

​Required Documents:​

1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​
   ​​​​​​​With notarized signature of both parents if both are listed on the birth record.

   
   

2. ​Completed Birth Order Form
   
   

3. Copy of Valid Photo ID​​​




No evidence documents are required

Child Age 1 - 6

​Required Amendment Fee: $35 


​​


Corrections Allowed that do NOT Require an Evidence Document:





• ​Add/remove suffix (Jr, II, III, etc.)

  
  

• Add missing first/middle names
  
  

• Add/remove hyphen in two-part last name
  

   
  

Examples of Corrections Allowed that DO REQUIRE an Evidence Document:





• Correct misspelling of name (up to 3 letters)
  
  

• Reverse first/middle names
  
  

• Reverse two-part last name
  
  

• Move middle name to first name field
  
  

• Move second first name to middle name field 
  

  
  

• Add a new second middle name to middle name field
  
  


Note:

The following require aCourt Ordered Name Change​.




• Remove any part of first, middle, or last name
  
  

• Change any part of first, middle, or last name to a new name
  
  

• Add new first name in front of existing first name 

  
  

Required Documents: 




1. ​​Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​

• ​ ​​​​​​​​​​​​​​​​​​​​With notarized signature of both parents if both are listed on the birth record.​
  
  

2. Evidence Document (See directly above to determine if required for this age group.)
   
   

3. Completed Birth Order Form
   
   

4. Copy of Valid Photo ID
   

   ​
   

Evidence document requirements (If required, see the list of corrections above):




• ​Must be at least one year old and the document states the date the document was created.
  ​
  

• Must show the correct full name and date of birth (or age) of the person whose information is being corrected​.
  
  

• Original of the document must be submitted to serve as evidence document (cannot accept a photocopy, email, fax, or scan). This will be returned to the applicant after the amendment​ is complete.  
  

  
  

Suggestions for possible evidence document*:




• Original birthing facility memento birth record (it is understood that this document may not have a creation date)
  
  

• Medical record for child with letter from medical attendant/doctor
  
  

• Original immunization record
  
  

• Original baptismal record or religious blessing record
  
  

• Original insurance record/copy of insurance policy from insurance company
  
  

• Original certified school attendance record or school/childcare enrollment record
  
  
  

*Note: ​​

​Evidence document will be reviewed by an amendment specialist to confirm it meets all requirements.



Other documents not listed may be accepted as evidence if they meet the evidence document requirements listed above. 


Child Age 7 - 17

​Required Amendment Fee: $35



 


Corrections Allowed:

• ​Add/​remove suffix (Jr, II, III, etc.)
  
  

• Add missing first/middle names
  
  

• Add/remove hyphen in two-part last name
  
  

• ​Correct misspelling of name (up to 3 letters)
  
  

• Reverse first/middle names
  
  

• Reverse two-part last name
  
  

• Move middle name to first name field
  
  

• Move second first name to middle name field
  
  

• Add a new second middle name to middle name field
  
  




Note: 

​The following require aCourt Ordered ​Name Change.




• Remove any part of first, middle, or last name
  
  

• Change any part of first, middle, or last name to a new name
  
  

• Add new first name in front of existing first name

  ​


Required Documents: 

1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​
   

   • ​​​​​​​With notarized signature of both parents if both are listed on the birth record.

   ​

   Evidence Document
   
   

   ​Completed Birth Order Form
   
   

   Copy of Valid Photo ID
    

Evidence document requirements:




• ​Must be at least five years old (or one year old if dated prior to 7th birthday​) and the document states the date the document was created.
  
  

• Must show the correct full name and date of birth (or age) of the person whose information is being corrected.
  
  

• Original of the document must be submitted to serve as evidence document (cannot accept a photocopy, email, fax​​,​​ or scan).​ This will be returned to the applicant after the amendment is complete. ​
  

​ 



Suggestions for possible evidence document*:




• Original birthing facility memento birth record​ (it is understood that this document may not have a creation date)
  

  
  

• Medical record for child with letter from medical attendant/doctor
  
  

• Original immunization record
  
  

• Original baptismal record or religious blessing record
  
  

• Original insurance record/copy of insurance policy application from insurance company
  
  

• Original certified school attendance record or school/childcare enrollment record
  

​

 


*Note:​​

Evidence document will be reviewed by an amendment specialist to confirm it meets all requirements. 



Other documents not listed may be accepted as evidence if they meet the evidence document requirements listed above. 

Adult Age 18 and Over

​Required Amendment Fee: $35

 


Corrections Allowed:

• Add/remove suffix (Jr, II, II, etc.)
  
  

• Add missing first/middle names
  
  

• Add/remove hyphen in two-part last name
  
  

• Correct misspelling of name (up to 3 letters)
  
  

• Reverse first/middle names
  
  

• Move middle name to first name field
  
  

• Move second first name to middle name field
  
  

• Add a new second middle name to middle name field
  




Note:

The following require a Court Ordered ​​Name Change.



• Remove any part of first, middle, or last name
  
  

• Change any part of first, middle, or last name to a new name
  
  

• Add new first name in front of existing first name

   
  

• Reverse two-part last name
  
  
  

Required Documents:​

1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​
   

   ​​​​​​​With notarized signature of both parents if both are listed on the birth record.

   
   

2. Evidence Document
   
   

3. Completed Birth Order Form
   
   

4. Copy of Valid Photo ID ​
   


Evidence document requirements:




• Must be at least five years old (or one year old if dated prior to 7th birthday) and ​the document states the date the document was created. 
  
  

• Must show the correct full name and date of birth (or age) of the person whose information is being corrected.
  
  

• ​Original of the document must be submitted to serve as evidence document (cannot accept a photocopy, email, ​fax, or scan). This will be returned to the applicant after the amendment is complete.

   ​

Suggestions for possible evidence documents*:





• ​Original birthing facility memento birth record (it is understood that this document may not have a creation date)

  
  

• Medical record for child with letter from medical attendant/doctor
  
  

• Original immunization record
  
  

• Original baptismal record or religious blessing record
  
  

• Original insurance record/copy of insurance policy application from insurance company
  
  

• Original certified school attendance record or school/daycare enrollment record.
  
  

• Your own child\s original birth certificate listening​​ you as a parent
  

  
  

• Original certified school record
  
  

• Original certified child's record listing registrant as a parent
  
  

• Original marriage certificate or application for a registered marriage certificate
  
  

• Original military discharge record
  
  

• Original, certified DMV driving record
  
  

• Original passport, issued more than five years ago
  
  

• Original naturalization paperwork
  
  

• Certified court documents—divorce/child custody, parenting, etc.
  
  

• Bank/savings account application with certification letter from bank/agency
  
  

• Voter registration document with original envelope​​ from agency
  
  

• Certified copy of application for Social Security Number
  
  

*​Note:​

Evidence document will be reviewed by an amendment specialist to confirm it meets all requirements. 

​


Other documents not listed may be accepted as evidence if they meet the evidence document requirements listed above.

Changing or Correcting a Child's Date of Birth, Time of Birth, or Sex



Child Under Age 1: Correcting Typographical Error by Birthing Facility

Required Amendment Fee: NONE

​

Corrections Allowed:


• Typographical errors by birthing fa​​cility​ (medical facts of birth) to:
  
  

• ​Date of birth

  
  

• Time of birth
  
  

• Sex 

  
  

How to start the amendment process:

• Parents must first contact the Amendments Unit at CHS.Amendments@oha.oregon.gov ​and provide:

• ​Your child's full name,

  
  

• ​Your child's date of birth,
  
  

• The error as it appears on the record or what needs changing,​ and
  ​​
  

• How the corrected information should appear on the birth record.

 


After the Amendments Unit has reviewed your re​quest, they may contact you if they need any additional information.


​


1. ​Vital Records will contact the birthing facility.​​​​ ​

   ​

   • Please do not contact the birthing facility yourself. If you do, they will need to refer you back to our office and this will delay the process.​​

   
   ​ ​After being contacted by the Vital Records Amendments Unit, the birthing facility can correct errors that they made when entering the data. (Birthing Facility Error)​
   
   The birthing facility cannot correct errors to data provided by parents at time of birth. (Not due to birthing facility error)​​
   
   

2. ​The birthing facility will submit correction(s) to Vital Records.
   
   

3. The Vital Records office will notify you once the request has been completed and will include instructions on how to order corrected certificates and exchange the incorrect certificates at that time.
   

Child Age 1-20: Correcting Errors in Date of Birth, Time of Birth, and Sex

Required Amendment Fee: NONE

​

Corrections Allowed:

• Typographical errors by the birthing facility (medical facts of birth) to:
  ​

• Date of birth
  
  

• Time of birth
  
  

• Sex

   ​​
  

How to start the amendment process:




• Parents or Registrant (child listed on record), must first contact the Amendments Unit at CHS.Amendments@oha.oregon.gov ​and provide:​

• Child's full name,
  
  

• Child's date of birth,
  
  

• The error as it appears on the certificate or what needs changing, and
  
  

• How the corrected information should appear on the birth certificate.​

   

After the Amendments Unit has reviewed your request, they may contact you if they need any additional information.


​


1. Vital Records will contact the birthing facility.​​​​ ​
   

   • Please do not contact the birthing facility yourself. If you do, they will need to refer you back to our office and this will delay the process.​​
     
     

   ​ ​After being contacted by the Vital Records Amendments Unit, the birthing facility can correct errors that they made when entering the data. (Birthing Facility Error)​
   
   The birthing facility cannot correct errors to data provided by parents at time of birth. (Not due to birthing facility error)​​
   
   

2. ​The birthing facility will submit correction(s) to Vital Records.
   
   

3. The Vital Records office will notify you once the request has been completed and will include instructions on how to order corrected certificates and exchange the incorrect certificates at that time.
   ​
   

If the birthing facility no longer has the medical record or is unable to make the change​, you will be contacted by the Amendments Unit with next steps on how to correct the record.


Adult Age 21 and Over: (Hospital Records are Not Available) Correcting Errors in Date of Birth, Time of Birth, and Sex

​Required Amendment Fee: $35


 

Corrections Allowed:


• Correcting date of birth
  
  

• Correcting time of birth
  
  

• Correcting sex




Required Documents:

1. ​Affidavit to Correct a Birth Certificate (Notarized)English | Spanish​​​

   • ​​With notarized signature of registrant

   ​
   

2. Evidence Document
   
   

3. Completed Birth Order Form 
   
   

4. Copy of Valid Photo ID




​​

Evidence document requirements:
 

• Must be at least five years old (or one year old if dated prior to 7th birthday) and must have a document that includes the date the document was created. (For year of birth corrections, documents must have been created before your 7th birthday.)
  
  
• Must show the correct full name and date of birth (or age) of the person whose information is being corrected. (For date of birth corrections, the actual date of birth must be present.)
  
  
• Original of the document must be submitted to serve as evidence document (cannot accept a photocopy, email, fax, or scan). This will be returned to the applicant after the amendment is complete. 

 


Suggestions for possible evidence document*:

 


• ​ Original birthing facility memento birth record (it is understood that this document may not have a creation date) 
  
  
• Medical record for child with letter from medical attendant/doctor
  
  
• Original immunization record
  
  
• Original baptismal record or religious blessing record
  
  
• Original insurance record/copy of insurance policy application from insurance company
  
  
• Original certified school attendance record or school/child care enrollment record 
   
• (Correcting sex) Original document that identifies you in a specific sex (birth record that identifies you as a mother or father) (child's school record that identifies you as a mother or father)


*Note: 


Evidence document will be reviewed by an amendment specialist to confirm it meets all requirements.

 

Other documents not listed may be accepted as evidence if they meet the evidence document requirements listed above . ​ 

Changing or Correcting Parent Information



Child Age 1 - 17 (Or Under Age 1 if Birthing Facility Confirmed That It Was Not Their Typographical Error)

Required Amendment Fee: $35

 

Corrections Allowed:



• ​Correct misspelling of parent name (up to 3 letters)

  
  

• Add missing part of parent name
  
  

• Add second part of parent last name​
  
  

• Add or correct parent date of birth, age, or birthplace
  
  

• Reverse parent's first and middle names
  
  

• Reverse order of parent's double last names
  
  

• Add or remove hyphen in two-part parent last name
  
  

• Add or remove suffix (Jr., II, III, etc.) in parent name 
  
  

 


Note:


Changing multiple items may require a court order if they could change the identity of the parent.





Required Documents: 




1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​

   ​​​​​​​With notarized signature of both parents if both are listed on the birth record.

    

2. Evidence Document
   
   

3. Completed Birth Order Form 
   
   

4. Copy of Valid Photo ID 
   
   

Evidence document requirements:




• ​Must be dated before​ the birth of the child whose record is being corrected and the document states​ the date that document was created.

  
  

• Must show the correct full name and date of birth (or age) of the person whose information is being corrected. 
  
  

• ​​​Original of the document must be submitted to serve as evidence​ document (cannot accept a photocopy, email. fax. or scan). This will be returned to the applicant after the amendment is complete. 
   

Suggestions for possible evidence document*:




• ​Original birth certificate of the parent

  
  

• Original marriage certificate of the parent
  
  

• Older brother or sister's original​ birth certificate with correct information for the parent
  
  

• Original passport of parent 
  
  ​

​*Note:​​

​Evidence document will be reviewed by an amendment specialist to confirm it meets all requirements.




Other documents not listed may be accepted as evidence if they meet the evidence document requirements listed above​. 


Adult Age 18 and Over

​Required Amendment Fee: $35

 

Corrections Allowed:



• ​Correct misspelling of parent name (up to 3 letters)

  
  

• Add missing part of parent name
  
  

• Add second part of parent last name
  
  

• Add or correct parent date of birth, age, or birthplace
  
  

• Reverse parent's first and middle names
  
  

• Reverse order of parent's double last names
  
  

• Add or remove hyphen in two-part parent last name
  
  

• Add or remove suffix (Jr., II, III, etc.) in parent name 
  
  

 

Note:

Changing multiple items may require a court order if they could change the identity of the parent.


 


Required Documents:



1. Affidavit to Correct a Birth Certificate (Notarized) English | Spanish​ ​
   ​​​​​​​With notarized signature of both parents if both are listed on the birth record.

    

2. Evidence Document
   
   

3. Completed Birth Order Form
   
   

4. Copy of Valid Photo ID

 


Evidence document requirements:



• Must be dated before to the birth of the child whose record is being corrected (the registrant) and the document states the date the document ​was created.
  
  

• ​​Must show the correct full name and date of birth (or age) of the person whose information is being corrected. 
  
  

• Original of the document must be submitted to serve as evidence document (no photocopies, emails, faxes or scans).​ This will be returned to the applicant after the amendment is complete.
  

 


Suggestions for possible evidence document*:



• ​Original birth certificate of the parent

  
  

• Original marriage certificate of the parent
  
  

• Older brother or sister's original birth certificate ​with correct information for the parent
  
  

• Original passport of parent​​




*Note:

​​Evidence document will be reviewed by an amendment specialist to confirm it meets all requirements.​​ 




​Other documents not listed may be accepted as evidence if they meet the evidence document requirements listed above​. 

Changing a Birth Record with a Court Ordered Name Change



Information about Filing for a Court Ordered Name Change in Oregon

​Oregon Vital Records will not automatically change your birth certificate if a court issues a court ordered name change. Under Oregon law it is optional whether a birth certificate filed in Oregon is amended by the court order. To prove your name change without changing the birth record, you will need to show both an original certified copy of the birth record and a certified copy of the court order.



If your name has been changed by court order, you may obtain a certified copy of the order directly from the court that approved it. Fees vary; please check directly with the court.

 

For information about how to file for a court ordered name change:

 

In Oregon:

Visit the circuit court web site in the county where you currently live​.


​


Other States: 
​
Request information from the county or state court where you currently live. ​


How to Change the Legal Name of the Child on the Birth Record with a Court Ordered Name Change

​Required​ Amendment Fee: $35

​


Who is eligible to make this amendment?



• Child listed on birth record (age 18 or older)
  
  -or-
  
  

• Parent listed on birth record (for child under age 18)
  
  -or-
  
  

• Court-appointed legal guardian (for child or registrant​ of any age)
  

 


Required Documents: 


1. ​Original certified copy of the court order of the name change for the child listed on the record showing the original seal and signature of the court clerk. (Oregon Vital Records will keep this document in a sealed file.)

   
   

2. Request to Change Birth Certificate Based on Court Order of Name Change Form
   ​​
   

• Needs signature of child on record (if 18 or over)​
  
  -or-
  
  

• One parent listed on the birth record
  
  ​-or-
  
  

• The legal guardian
  
  

3. Completed Birth Order form
   




4. ​Copy of Valid Photo ID
   

   
   

​ Note:

Use the "Request to Change Birth Certificate Based on Court Order of Name Change Form" to clarify whether there are two first, middle, or last names if the court order does not specify this information about the new name​.

How to Change the Name of a Parent (and Possibly Parent and Child) Listed on the Birth Record with a Court Ordered Name Change

Required Amendment Fee: $35

 


​Who is eligible to make this amendment?



• Child listed on birth record (age 18 or older)
  
  -or-
  
  

• Parent listed on birth record (for children under age 18)
  
  -or-
  
  

• Court-appointed legal guardian (for child or registrant​​ of any age)​
  
  

Required Documents:


1. ​​Original certified copy of the court order of the name change for the child listed on the record showing the original seal and signature of the court clerk. (Oregon Vital Records will keep this document in a sealed file.) 

   
   

2. Request to Change Birth Certificate Base on Court Order of Name Change Form​
   ​​
   

• Needs signature of child on record (if 18 or over)​
  
  -or-
  
  

• One parent listed on the birth record
  
  ​-or-
  
  

• The legal guardian
  
  

3. Completed Birth Order Form
   

   
   

4. Copy of Valid Photo ID
   

   ​
   

Note:  



• The child's last name may be changed with the parents' court order if the parent and child currently have an exact shared last name on the child's birth record.

   

• Use the "Request to Change Birth Certificate Based on Court Order of Name Change for Parent of Child Form" to clarify whether there are two first, middle, or last names if the court order does not specify this information about the new name.
  

How the Birth Record Will Be Changed

​To prevent fraud, changes to names on birth records are documented. The name on the original birth certificate will be removed and the new name typed in. A footnote will be added at the bottom of the record referencing the name prior to the name change, the court order, and the date the record is changed.

 

If the court grants a sealed name change order, or the court order specifically requires that a new birth certificate be created, submit the documentation showing that the name change was sealed. With this documentation you may request a new birth record that does not have a footnote showing the name prior to the amendment.

​


Some agencies may also require you to provide a certified copy of the court ordered name change​ to change your name in their records.​

Changing a Birth Record with a Court Ordered Sex Change



Ways to Change the Designated Sex on a Birth Record

Ways to change sex designated on a birth record:





• Typographical error by facility 
  
  

• Administrative Change to support gender identity (Does not require a court order) (Also known as House Bill 2673)

  
  

• Court ordered sex change 
  




To correct a typographical error:




For those wanting to correct a typographical error of their sex on their birth certificate, see "Changing or Correcting a Child's Date of Birth, Time of Birth, or Sex" above.





​
To support gender identity​:​


​


For those wanting to change the designated sex on their birth certificate to support their gender identity, Oregon law provides two ways to make this change: 



• Administratively (by an application/signature with witness by notary)
  
  

• By court​ order 
  

​​​



If you want to change the sex on your birth certificate to support your gender identity, go to the Vital Records home page​, find the “Change a Record" menu, and select the “Birth Record to Support Gender Identity" link. 



​


To change the designated sex on a birth record with a court ordered sex change:

 

In Oregon, a Circuit Court can grant a change to name and sex. ORS 33.460

 

Visit the Oregon Judicial Branch website for Name and Sex Change Packets for more information.

 

Note:

We honor court orders from Oregon as well as court orders from other states. 

​


For those who have gone to court and received a court ordered sex change and/or name change, select “Change the Sex (and/or Name) Listed on the Birth Record with a Court Ordered Sex Change (and/or Name)" about amending a birth record below.


Change the Sex (and/or Name) Listed on the Birth Record with a Court Ordered Sex Change (and/or Name)

​Required Amendment Fee: $35 

 

Who is eligible to make this amendment?

 

• Child named on birth record (age 18 or older)
  
  -or-
  
  

• Parent named on birth record (for child under age 18)
  
  -or-
  
  

• Court-appointed legal guardian (for child or registrant of any age)
  




Required Documents: 

1. ​Original certified copy of the court order of change of sex for the person listed on the birth record showing the original seal and signature of the court clerk. (Oregon Vital Records will keep this document in a sealed file.) 

   
   

2. If the court order changes the legal name as well as the sex of the child named on the birth record, submit the Request to Change Birth Certificate Based on Court Order of Name Change Form​​.     ​
   
   

• Needs signature of child on record (if 18 or over)
  
       -or-
  
  

• One parent listed on the birth record
  
       -or-
  
  

• The legal guardian
   ​
  

3. Completed Birth Order Form
   
   

4. Copy of Valid Photo ID

Guidelines for Affidavits/Forms





Guidelines for Completing Affidavits

When completing any affidavit of form that needs to be notarized, ​do the following to make sure the affidavit or form will not be rejected.



• Enter all information on the affidavit exactly as it appears on the registrant's (child on the record) most recent current legal ​birth certificate that is registered with the state.​​
  
  

• ​​​​​​​​​​​​​​If you do not have a current legal birth certificate, you can order one. This certificate can be exchanged free of charge (amendment fee still applies)​ within one year of the date the certificate was issued.




• ​  Wait to sign the document!
  
  

• Take the completed document to a Notary and sign it in the presence of the Notary.
  
  

• When signing the form be sure to use the name as it appears on the ID being submitted with the application. These will need to match.​
  
  

• If ANY words are crossed out or any white out is used on the form, the application will be rejected. If you make a mistake, fill out a new form.
  

  
  

• Pay attention to whose signatures are required on the forms. (Both parents, if required; child if over age 18; and notary.).​
  


Additional​ information:

• ​Most forms can be filled out on your computer and then printed.
  
  

• if you do complete a form by hand, use blue or black ink and print neatly.
  
  

• A Notary can be found in many places​ of business. Banks, insurance companies, and shipping or document preparation companies will often have a Notary.​