Annual Certification of Continuing Program Compliance (CCPC)

Annual Certification of Continuing Program Compliance (CCPC) are forms and other documentation that must be completed and submitted by affordable rental housing property owners and property managers to Oregon Housing and Community Services (OHCS). Property owners must submit these forms annually to demonstrate compliance with OHCS administered programs for the previous calendar year. Below is information to help you through the process.

Overview

Owners of affordable housing who have received funding through OHCS are required to certify annually that each of their properties have been in compliance with each program’s regulations during the entire compliance (Certification) period; for the entire compliance preceding calendar year.

The owner’s CCPC is the reporting format required by OHCS. This reporting is required annually for all programs and is due on or before February 28 (29 in a leap year).

Updates for 2027 CCPC Submissions

Revised CCPC forms

OHCS has consolidated the following certifications into one:

• OHCS Grant and Specific Funding
  
• State and Federal Funding (Elderly/Disabled Bond, OAHTC, HTF, OHCS HOME, Risk Share)
• Low-Income Housing Tax Credit (LIHTC) and LIHTC Utility Allowance

This consolidation is intended to reduce the number of individual certificates and lessen the administrative burden on partners who previously completed multiple certifications. Certificates for specific programs (funding type) will be provided to the owner for each property and must be completed and submitted to OHCS by the due date. For example, if the property has funding from LIHTC, OHCS HOME, OAHTC, and HDGP, the owner will receive three certifications (LIHTC, State and Federal Funding, and the Grant and Specific Funding CCPCs) for these multiple programs. The certifications must be completed in their entirety (including all required additional documentation) for the property and submitted to OHCS.

CCPC packets

OHCS has streamlined the many CCPCs and additional documents into one packet. Owner/agents will choose the applicable CCPCs and additional documents that apply to their property to complete. Disregard the ones that do not apply.

Where are the CCPC Completion Guide, Forms, and Supporting Documents?

The CCPC Completion Guide, forms, monitoring reports, and other supporting documents are located in the CCPC folder inside each property Procorem WorkCenter.

Procorem is the secure file-sharing system used by OHCS. Each property has a Procorem WorkCenter where partners can access, download, and upload annual reporting CCPC forms and documents.

If you are unsure if you have a Procorem account with access to your property's WorkCenter, or have had staff changes in the last year, please email OHCS.CCPC@hcs.oregon.govimmediately.

CCPC forms and additional documents

This is a list of forms you will be able to access through your Procorem WorkCenter. Certain funding programs have been combined. The forms you are required to fill out depend on the program(s) your property is funded with. Forms include:

Instructions provided in the CCPC Completion Guide. All others are self-explanatory. If you have any questions, please contact your OHCS compliance analyst.

How to submit CCPCs?

OHCS has created a new form to request extensions to give the authorized Procorem requester an automatic approval. Owners are allowed one extension that will extend the CCPC compliance date to March 14. The extension form will be available early January 2027 and must be requested no later than February 28, 2027. The extension submission link can also be found in the property’s Procorem WorkCenter yellow banner starting in January 2027.

All annual certification forms and other documents needed for annual reporting will be uploaded in each property's WorkCenter by the end of the year. When available, download forms specific to each property in each WorkCenter. Then complete the required certifications and attachments and upload them to the same folder inside each WorkCenter.

The annual reporting certification form(s) have been updated for the current certification period (Calendar Year 2026; REV 10/2026). These forms must be used for the 2026 certification period. In addition, submit the following in excel format, if applicable:

• HOME Monitoring Report
• HTF Monitoring Report
• Elderly Bond Monitoring Report
• Safe Harbor Monitoring Report (if applicable)
• OHCS Initial Certification Spreadsheet,
• OAHTC Calculation Worksheet

Other additional documents (if appliable)

• Utility Allowance Worksheet (if applicable)
• Copy of the current utility allowance information
• Copy of a Rent Roll (for the reporting year)
• Property Contact Information form
• Violence Against Women's Act (VAWA) Policy and Emergency Transfer Plan (if applicable)

Please review the CCPC Completion Guide for full instructions included in the Procorem WorkCenter.

Tenant Events

Tenant Event submission is required for all properties funded with the following or any combination thereof:

• LIHTC
• HOME
• National HTF
• LIFT-Rental
• Risk Share
  

The complete submission of all tenant events that occurred at each property during the certification period of Jan. 1, through Dec. 31, is due with the owner’s annual reporting (CCPCs). If you require assistance or have any questions with your Tenant Event uploads, please email your requests to ARH.DataSystems@hcs.oregon.gov.

Questions? Please email OHCS.CCPC@hcs.oregon.gov.